Form 8-K
8-K — SharonAI Holdings Inc.
Accession: 0001493152-26-021509
Filed: 2026-05-06
Period: 2026-04-30
CIK: 0002068385
SIC: 7374 (SERVICES-COMPUTER PROCESSING & DATA PREPARATION)
Item: Entry into a Material Definitive Agreement
Item: Termination of a Material Definitive Agreement
Item: Departure of Directors or Certain Officers; Election of Directors; Appointment of Certain Officers: Compensatory Arrangements of Certain Officers
Item: Financial Statements and Exhibits
Documents
8-K — form8-k.htm (Primary)
EX-10.1 (ex10-1.htm)
EX-10.2 (ex10-2.htm)
EX-10.3 (ex10-3.htm)
EX-10.4 (ex10-4.htm)
EX-10.5 (ex10-5.htm)
EX-10.6 (ex10-6.htm)
EX-10.7 (ex10-7.htm)
EX-10.8 (ex10-8.htm)
EX-10.9 (ex10-9.htm)
GRAPHIC (ex10-1_001.jpg)
GRAPHIC (ex10-2_001.jpg)
GRAPHIC (ex10-3_001.jpg)
GRAPHIC (ex10-4_001.jpg)
GRAPHIC (ex10-5_001.jpg)
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8-K
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0002068385
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2026-04-30
2026-04-30
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UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
FORM
8-K
CURRENT
REPORT
Pursuant
to Section 13 or 15(d) of the Securities Exchange Act of 1934
Date
of Report (date of earliest event reported): April 30, 2026
SHARONAI
HOLDINGS INC.
(Exact
name of registrant as specified in its charter)
Delaware
001-43129
41-2349750
(State
or other jurisdiction
of
incorporation)
(Commission
File
Number)
(IRS
Employer
Identification
No.)
745
Fifth Avenue, Suite 500,
New
York, NY 10151
(Address
of principal executive offices, including zip code)
(347)
212-5075
(Registrant’s
telephone number, including area code)
(Former
name or former address, if changed since last report)
Check
the appropriate box below if the Form 8-K filing is intended to simultaneously satisfy the filing obligations of the registrant under
any of the following provisions (see General Instructions A.2. below):
☐
Written communications
pursuant to Rule 425 under the Securities Act (17 CFR 230.425)
☐
Soliciting material pursuant
to Rule 14a-12 under the Exchange Act (17 CFR 240.14a-12)
☐
Pre-commencement communications
pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR 240.14d-2(b))
☐
Pre-commencement communications
pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR 240.13e-4(c))
Securities
registered pursuant to Section 12(b) of the Act:
Title
of each class
Trading
Symbol(s)
Name
of each exchange on which registered
Class
A Ordinary Common Stock, $0.0001 par value
SHAZ
The
Nasdaq Stock Market LLC
Indicate
by check mark whether the registrant is an emerging growth company as defined in Rule 405 of the Securities Act of 1933 (§230.405
of this chapter) or Rule 12b-2 of the Securities Exchange Act of 1934 (§240.12b-2 of this chapter). Emerging growth company
☒
If
an emerging growth company, indicate by check mark if the registrant has elected not to use the extended transition period for complying
with any new or revised financial accounting standards provided pursuant to Section 13(a) of the Exchange Act. ☐
Item
1.01 Entry into a Material Definitive Agreement.
On
April 30, 2026, SharonAI Holdings Inc. (the “Company”) and its wholly-owned, indirect subsidiary, SharonAI Pty Ltd (ACN 645
215 194) (“SharonAI Australia”), entered into the following material employment agreements, each effective as of May 1, 2026
(collectively, the “Employment Agreements”):
(i)
an executive employment contract with James Manning (the “Manning Employment Agreement”), pursuant to which Mr. Manning is
employed as the Chief Executive Officer on a full-time basis. Pursuant to the Manning Employment Agreement, Mr. Manning will receive
an annual base salary of AUD$704,225 (equivalent to approximately US$ 500,000 based on a current exchange rate of $1 AUD to $0.71
US), is eligible for a short-term incentive award of up to 200% of his base remuneration (payable in cash and/or restricted stock units
(“RSUs”)), is eligible for a long-term incentive award of up to 150% of his base remuneration in the form of RSUs, and is
eligible for a one-time listing award of 25% of his base remuneration in the form of RSUs.
(ii)
an executive employment contract with Tim Broadfoot (the “Broadfoot Employment Agreement”), pursuant to which Mr. Broadfoot
is employed as Chief Financial Officer on a full-time basis. Pursuant to the Broadfoot Employment Agreement, Mr. Broadfoot will receive
an annual base salary of AUD$634,000 (equivalent to approximately US$ 450,140 based on a current exchange rate of $1 AUD to $0.71
US), is eligible for a short-term incentive award of up to 125% of his base remuneration (payable in cash and/or RSUs), is eligible for
a long-term incentive award of 100% of his base remuneration in the form of RSUs, and is eligible for a one-time listing award of 25%
of his base remuneration in the form of RSUs.
(iii)
an executive employment contract with Andrew Leece (the “Leece Employment Agreement”), pursuant to which Mr. Leece is employed
as Chief Operations Officer on a full-time basis. Pursuant to the Leece Employment Agreement, Mr. Leece will receive an annual base salary
of AUD$563,380 (equivalent to approximately US$ 400,000 based on a current exchange rate of $1 AUD to $0.71 US), is eligible for
a short-term incentive award of up to 100% of his base remuneration (payable in cash and/or RSUs), is eligible for a long-term incentive
award of up to 125% of his base remuneration in the form of RSUs, and is eligible for a one-time listing award of 50% of his base remuneration
in the form of RSUs.
(iv)
an executive employment contract with Nick Hughes-Jones (the “Hughes-Jones Employment Agreement”), pursuant to which Mr.
Hughes-Jones is employed as Senior Vice President of Business Development of SharonAI Australia on a full-time basis. Pursuant to the
Hughes-Jones Employment Agreement, Mr. Hughes-Jones will receive an annual base salary of AUD$563,380 (equivalent to approximately
US$ 400,000 based on a current exchange rate of $1 AUD to $0.71 US), is eligible for a short-term incentive award of up to 100% of
his base remuneration (payable in cash and/or RSUs), is eligible for a long-term incentive award of up to 125% of his base remuneration
in the form of RSUs, and is eligible for a one-time listing award of 50% of his base remuneration in the form of RSUs.
In
addition to the compensation provided above for each executive pursuant to his respective Employment Agreement, each Employment Agreement
provides that each executive will receive superannuation contributions in line with the minimum compulsory contribution rate required
to be paid by the employer, in accordance with applicable legislation, as well as entitling each executive to statutory leaves under
applicable law, and to minimum entitlements of the National Employment Standards which are intended to apply to all private sector employees
regardless of whether they are covered by a modern award, agreement or contract. Each of the Employment Agreements requires that either
3 months notice or salary be provided to terminate the executive without cause. The Employment Agreements each contain customary provisions
relating to confidentiality, intellectual property assignment, post-termination restraints and non-compete obligations.
Messrs.
Manning, Leece and Hughes-Jones are the founders of the Company’s predecessors. Through entities each of them control, they each
beneficially own 45,447 shares of the Company’s Class B Super Voting Common Stock, which together account for a majority of the
voting power in the Company, and which is in addition to other shares of the Company’s Class A Ordinary Common Stock which they
beneficially own. Messrs. Manning, Leece and Hughes-Jones also control entities which hold approximately AUD$700,000 (US$465,500),
AUD$250,000 (US$166,250) and AUD$1,250,000 (US$831,250), respectively, of convertible notes of the Company. Mr. Manning serves as
the Company’s Chief Executive Officer and as a member of its board of directors and the board’s chairman. Mr. Broadfoot serves as the Company’s Chief Executive Officer. Mr. Leece serves as the Company’s Chief Operations
Officer. Mr. Hughes-Jones serves as the Company’s Senior Vice President of Business Development.
On
December 29, 2025, SharonAI Australia entered into an executive employment contract with Tim Flahvin (the “Flahvin Employment Agreement”),
pursuant to which Mr. Flahvin was employed as the General Counsel on a full-time basis, which was not deemed to be an executive officer
position at such time. Pursuant to the Flahvin Employment Agreement, Mr. Flahvin received an annual base salary of AUD$350,000 (equivalent
to approximately US$ 248,500 based on a current exchange rate of $1 AUD to $0.71 US), is eligible for a short-term incentive cash
bonus of up to AUD$50,000 (equivalent to approximately US$ 35,00 based on a current exchange rate of $1 AUD to $0.71 US), is eligible
for a long-term incentive award of up to 50% of his base remuneration in the form of restricted stock units (“RSUs”), and
is entitled to receive an annual base award of AUD$175,000 (equivalent to approximately US$ 124,250 based on a current exchange
rate of $1 AUD to $0.71 US) in the form of RSUs.
In
addition to the compensation provided above, the Flahvin Employment Agreement provides that Mr. Flahvin will receive superannuation contributions
in line with the minimum compulsory contribution rate required to be paid by the employer, in accordance with applicable legislation,
as well as entitling him to statutory leaves under applicable law.
Mr.
Flahvin must be provided the following notice of his termination without cause or is entitled to receive his compensation for such period:
Period of Service:
Period of Notice/Compensation:
1 year or less
4 weeks
Over 1 year and up to the completion of 3 years
8 weeks
Over 3 years and up to the completion of 5 years
8 weeks
Over 5 years
12 weeks
Provided
that an additional weeks’ notice/compensation will be provided if Mr. Flahvin is over the age of 45 and has completed at least
2 years of continuous service on the date that the notice of termination is provided.
The
Flahvin Employment Agreement also contains customary provisions relating to confidentiality, intellectual property assignment, post-termination
restraints and non-compete obligations.
On
March 30, 2026, the Company determined Tim Flahvin to be an executive officer of the Company and on April 30, 2026, SharonAI Australia
entered into an Employment Contract Alteration Agreement with Tim Flahvin (the “Flahvin Alteration Agreement”), effective
May 1, 2026, pursuant to which the parties agreed to vary the Flahvin Employment Agreement to provide for an annual base salary of AUD$330,895
(equivalent to approximately US$ 235,000 based on a current exchange rate of $1 AUD to $0.71 US) rather than AUD$350,000, a base
RSU award of AUD$259,155 (equivalent to approximately US$ 184,000 based on a current exchange rate of $1 AUD to $0.71 US), which
completely replaced the both the annual base award of AUD$175,000 and the long-term incentive award of up to 50% of his base remuneration,
and a short-term incentive award of AUD$100,000 (equivalent to approximately US$ 71,000 based on a current exchange rate of $1
AUD to $0.71 US) rather than up to AUD$50,000.
The
descriptions of the Manning Employment Agreement, the Broadfoot Employment Agreement, the Leece Employment Agreement, the Hughes-Jones
Employment Agreement, the Flahvin Employment Agreement and the Flahvin Alteration Agreement set forth above are only summaries, do not
purport to be complete and are qualified in their entirety by reference to the full text of such documents, each of which is filed as
an exhibit to this Current Report on Form 8-K and which is incorporated herein by reference.
Item
1.02 Termination of a Material Definitive Agreement.
On
April 30, 2026, SharonAI Australia and the Company terminated the following contractor agreements, each with effect from May 1, 2026
(the “Effective Date”), pursuant to separate Deeds of Termination and Release (collectively, the “Deeds of Termination”):
(i)
the contractor agreement dated January 18, 2025 (the “Manning Contractor Agreement”) between SharonAI Australia and Manning
Group Pty Ltd ATF MG Office Trust (ACN 620 362 174) (“Manning Group”), pursuant to which Manning Group, with James Manning
as the key person, was providing services. The Manning Contractor Agreement was terminated by mutual agreement of the parties in connection
with Mr. Manning’s entry into the Manning Employment Agreement described in Item 1.01 above. No material early termination penalties
were incurred in connection with the termination;
(ii)
the contractor agreement dated October 14, 2024 (the “Broadfoot Contractor Agreement”) between SharonAI Australia and Broadfoot
Group Pty Ltd (ACN 632 357 638) (“Broadfoot Group”), pursuant to which Broadfoot Group, with Tim Broadfoot as the key person,
was providing services. The Broadfoot Contractor Agreement was terminated by mutual agreement of the parties in connection with Mr. Broadfoot’s
entry into the Broadfoot Employment Agreement described in Item 1.01 above. No material early termination penalties were incurred in
connection with the termination; and
(iii)
the contractor agreement dated October 14, 2024, as varied on June 13, 2025 (the “Inbocalupo Contractor Agreement”) between
SharonAI Australia and Inbocalupo Consulting Pty Ltd, pursuant to which Inbocalupo Consulting Pty Ltd, with Nick Hughes-Jones as the
key person, was providing services. The Inbocalupo Contractor Agreement was terminated by mutual agreement of the parties in connection
with Mr. Hughes-Jones’s entry into the Hughes-Jones Employment Agreement described in Item 1.01 above. No material early termination
penalties were incurred in connection with the termination.
A
brief description of any material relationship between the Company and each party to a Deed of Termination, other than in respect of
the Deed of Termination, is provided in Item 1.01 above and made a part of this Item 1.02 by reference.
The
descriptions of the Deeds of Termination set forth above are only summaries, do not purport to be complete and are qualified in their
entirety by reference to the full text of such documents, each of which is filed as an exhibit to this Current Report on Form 8-K and
which is incorporated herein by reference.
Item
5.02 Departure of Directors or Certain Officers; Election of Directors; Appointment of Certain Officers; Compensatory Arrangements of
Certain Officers.
The
disclosures set forth in Item 1.01 of this Current Report on Form 8-K regarding compensatory arrangements are incorporated and made a
part of this Item 5.02 by reference.
Item
9.01 Financial Statements and Exhibits.
(d)
Exhibits.
Exhibit
No.
Description
10.1
Executive Employment Contract between SharonAI Pty Ltd, SharonAI Holdings Inc. and James Manning, dated April 30, 2026
10.2
Executive Employment Contract between SharonAI Pty Ltd, SharonAI Holdings Inc. and Tim Broadfoot, dated April 30, 2026
10.3
Executive Employment Contract between SharonAI Pty Ltd, SharonAI Holdings Inc. and Andrew Leece, dated April 30, 2026
10.4
Executive Employment Contract between SharonAI Pty Ltd, SharonAI Holdings Inc. and Nick Hughes-Jones, dated April 30, 2026
10.5
Employment Contract between SharonAI Pty Ltd and Tim Flahvin, dated December 29, 2025
10.6
Employment Contract Alteration Agreement between SharonAI Pty Ltd and Tim Flahvin, dated April 30, 2026
10.7
Deed of Termination and Release among SharonAI Pty Ltd, SharonAI Holdings Inc. and Manning Group Pty Ltd ATF MG Office Trust, dated April 30, 2026
10.8
Deed of Termination and Release among SharonAI Pty Ltd, SharonAI Holdings Inc. and Broadfoot Group Pty Ltd, dated April 30, 2026
10.9
Deed of Termination and Release among SharonAI Pty Ltd, SharonAI Holdings Inc. and Inbocalupo Consulting Pty Ltd, dated April 30, 2026
104
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CAUTIONARY
NOTE REGARDING FORWARD-LOOKING STATEMENTS
The
Company cautions that statements in this report and its exhibits that are not a description of historical fact are forward-looking statements
within the meaning of the Private Securities Litigation Reform Act of 1995. Forward-looking statements may be identified by the use of
words referencing future events or circumstances such as “expect,” “intend,” “plan,” “anticipate,”
“believe,” and “will,” among others. Because such statements are subject to risks and uncertainties, actual results
may differ materially from those expressed or implied by such forward-looking statements. These forward-looking statements are based
upon the Company’s current expectations and involve assumptions that may never materialize or may prove to be incorrect. Actual
results and the timing of events could differ materially from those anticipated in such forward-looking statements as a result of various
risks and uncertainties. More detailed information about the risks and uncertainties affecting the Company is contained under the heading
“Risk Factors” included in the Company’s reports and filings made with the SEC. One should not place undue reliance
on these forward-looking statements, which speak only as of the date on which they were made. Because such statements are subject to
risks and uncertainties, actual results may differ materially from those expressed or implied by such forward-looking statements. The
Company undertakes no obligation to update such statements to reflect events that occur or circumstances that exist after the date on
which they were made, except as may be required by law.
SIGNATURE
Pursuant
to the requirements of the Securities Exchange Act of 1934, the Registrant has duly caused this report to be signed on its behalf by
the undersigned hereunto duly authorized.
SHARONAI HOLDINGS INC.
By:
/s/
Tim Flahvin
Name:
Tim Flahvin
Title:
General Counsel
Date: May 6, 2026
EX-10.1
EX-10.1
Filename: ex10-1.htm · Sequence: 2
Exhibit
10.1
30/04/2026
James
Manning
1180
Barrenjoey Rd
Palm
Beach NSW 2108
Dear
James,
Employment
offer with SharonAI Pty Ltd (ACN 645 215 194) (Employer)
Further
to recent discussions, we are delighted to provide you with a new contract of employment to replace your existing contract of employment.
This
letter sets out particulars of your new contract of employment. If you accept this offer of employment your employment contract (Contract)
will be set out in:
1.
the
terms of this letter;
2.
the
terms of employment (Terms), a copy of which is attached.
This
Contract will then replace any previous agreements about your employment, except that any existing accrued entitlements and your prior
period of service will be recognised under this Contract. Your original commencement date for this purpose is set out in the particulars
on the next page of this letter. Please consider the terms of this Contract very carefully. The proposed Terms contain various undertakings
on your part with respect to confidential information and post-termination conduct, in the event that your employment with us ends. Accordingly,
it is important that you take the time required to carefully read all the documents and take independent legal advice if there is any
aspect that is unclear to you.
Whilst
you will be employed by SharonAI Pty Ltd, SharonAI Pty Ltd’s parent company SharonAI Holdings Inc has agreed to guarantee
particular obligations of SharonAI Pty Ltd in respect of your employment and accordingly, Sharon AI Holdings Inc is a party to
this Contract to the extent of the guarantee provided.
Should
you wish to accept this new Contract, you must:
(a)
initial
each page of the Terms;
(b)
sign
a counterpart of this letter where indicated; and
(c)
deliver
the initialled Terms and the counterpart signed copy of this letter to us within 7 days of the date of this letter.
Your
employment under this Contract is otherwise then intended to start on the contract commencement date set out in the particulars on the
next page of this letter.
-1-
The
particulars of our offer of employment are as follows:
1.
Job
title/role
You
are employed as Chief Executive Officer on a full-time basis.
2.
Contract
commencement date
The
commencement date for your employment under this Contract is 01/05/2026
3.
Original
commencement date
Your
original employment commencement date for service related entitlements is 1 January 2025
4.
Job
description
Your
duties will include the duties set out in your Job Description and other such duties determined by the Employer from time to time.
5.
Supervisor
You
will report to the Board.
6.
Remuneration
You
will be paid an annual base salary of $704,225.00 AUD (Annual Salary). Subject to the Terms, this is the total remuneration paid
to you.
7.
Review
of Annual Salary
The
Annual Salary may be reviewed on the occurrence of a Listing Event or Liquidity Event (Review). The Review (and any increase to the
Annual Salary) is subject to several factors, including:
(a)
your
performance;
(b)
the
performance of the Employer; and
(c)
current
market conditions.
For
the avoidance of any doubt, the Employer is under no obligation to increase the Annual Salary, as part of any Review, and your Annual
Salary may remain the same.
8.
Discretionary
bonus scheme
STI
Award
You
are eligible for a variable incentive of up to 200% of your Base Remuneration, payable in cash and/or RSUs, subject to annual performance
outcomes and Company discretion.
9.
Discretionary
Offer of Shares
The
company operates the 2025 Omnibus Equity Incentive Plan (Plan), or other such plan as modified, amended or replaced from time to time.
Under the terms of this plan, employees are awarded Restricted Stock Unit (RSU’s) as part of Long-Term Incentive (LTI)
program.
LTI
Award
You
will be eligible for up to 150% of your Base renumeration, which will be award in the form of RSU’s.
-2-
Listing Award
You
will be eligible for a one off 25% of your Base renumeration, which will be award in the form of RSU’s.
10.
Pay
day
Currently
on the 15th day of each month but may change from time to time.
11.
Location
of work
Your
location of work is either Sydney or North Sydney, New South Wales or any other location as the Employer may require from time to
time on a temporary or permanent basis. You will be allowed to work from home (WFH) in accordance with the workload and requirements
of your role.
12.
Superannuation
In
addition to the Annual Salary, you will receive superannuation contributions in line with the minimum compulsory contribution rate
required to be paid by the Employer, in accordance with applicable legislation.
13.
Hours
of work
Your
hours of work are made up of at least 38 hours per week (plus reasonable additional hours as are necessary for the proper performance
of your duties) (Work Hours). You may be required to work other reasonable additional hours, in addition to the Work Hours,
from time to time, including outside the abovementioned start and finish times, and days, as appropriate. Subject to the Terms, the
Annual Salary is deemed to cover payment for the overall performance of the job.
14.
Probationary
period
NA
15.
Annual
leave & long service leave
You
are entitled to statutory annual leave and long service leave entitlements.
16.
Paid
personal/carers leave (including sick leave)
You
are entitled to statutory personal/carers leave (including sick leave).
17.
Unpaid
parental leave (including maternity leave)
You
are entitled to statutory unpaid parental leave (including maternity leave).
18.
Terms
and conditions
The
attached terms and conditions form part of your employment contract with the Employer.
-3-
The
National Employment Standards (NES) which govern the majority of employees commenced on 1 January 2010. The NES are minimum entitlements
which are intended to apply to all private sector employees regardless of whether they are covered by a modern award, agreement or contract.
The 10 matters covered by the NES include:
●
maximum
weekly hours of work;
●
requests
for flexible working arrangements;
●
parental
leave;
●
annual
leave;
●
personal/carer’s
leave and compassionate leave;
●
community
service leave;
●
long
service leave;
●
public
holidays;
●
notice
of termination or redundancy pay; and
●
the
provision of a Fair Work Information Statement to employees.
Please
find enclosed a copy of the Fair Work Information Statement. It contains information about the NES, modern awards, agreement-making,
the right to freedom of association, termination of employment, individual flexibility arrangements, rights of entry, transfer of business,
and the respective roles of the Fair Work Commission and the Fair Work Ombudsman.
If
any term of this employment contract is less favourable to you than the National Employment Standards, the National Employment Standards
will prevail over the term to the extent that the term is less favourable. However, the NES does not form part of, and are not incorporated
into, these Terms.
Yours
faithfully
Sharon
AI Pty Ltd
Encl
I
hereby accept the above terms and conditions of employment with the Employer and acknowledge that this Contract will replace any previous
agreement regarding the terms of my employment with the Employer:
/s/
James Manning
04/30/2026
James
Manning (Apr 30, 2026 11:43:50 GMT+10)
Date
Signature
SIGNED
for and behalf of SHARONAI PTY LTD ACN 645 215 194 by an authorised representative:
/s/
Alexander Kelton
Drew
Kelton
Alexander
Kelton (Apr 30, 2026 08:26:59 GMT 1)
Signature
of authorised representative
Name
of authorised representative
(please
print)
EXECUTED
by SHARONAI HOLDINGS INC. by its authorised signatory:
/s/
Alexander Kelton
Alexander
Kelton (Apr 30, 2026 08:26:59 GMT 1)
Signature
of authorised representative
Drew
Kelton
Name
of signatory (please print)
-4-
SHARONAI
PTY LTD
(the
Employer)
TERMS
OF EMPLOYMENT
1.
Corporate Structure
7
2.
Period of Employment
7
2.1
Letter
of Offer and acceptance
7
2.2
Probation
7
2.3
Following
probationary period
7
3.
Your Responsibilities
7
3.1
Duties
and responsibilities of Employees
7
3.2
Job
Description and job directions
8
3.3
Operational
requirements of the Employer and working conditions
8
3.4
Other
employment
8
3.5
Confidentiality
8
3.6
Secrecy
10
3.7
Media
and other communications
10
3.8
Monitoring
and surveillance/Information technology
10
3.9
Pecuniary
interests
10
3.10
Ability
to perform duties
10
3.11
Work
rights
11
3.12
Medical
examination
11
4.
Employee Benefits
11
4.1
Annual
leave
11
4.2
Long
service leave
12
4.3
Paid
personal/carers leave (including sick leave)
12
4.4
Parental
leave and compassionate leave
13
4.5
Community
service leave
13
4.6
Family
and domestic violence leave
13
4.7
Public
holidays
13
5.
Remuneration
13
5.1
All
entitlements included
13
5.2
Expenses
14
5.3
Salary
sacrifice
14
-5-
6.
Ending (Terminating) the Employment
14
6.1
By
the Employee
14
6.2
By
the Employer upon giving notice
14
6.3
By
the Employer for proper cause
15
6.4
Stand
down
16
6.5
Suspension
16
6.6
Documents
and other property of the Employer
16
6.7
Resignation
of directorships
17
6.8
Authorised
deductions
17
6.9
Non
disparagement and representations
18
6.10
Gardening
leave
18
7.
Restrictive Covenants after Termination of Employment
19
7.1
Post
termination restraint and non compete
19
7.2
Damages
for restraint
20
7.3
Definitions
21
8.
Ownership of Intellectual Property
22
8.1
Ownership
of Intellectual Property
22
8.2
Moral
Rights
23
9.
Privacy
23
10.
Policies
23
11.
Social Media
24
12.
Survival
25
13.
Applicable Law
25
14.
Complying with Terms, Rules, Regulations and Legal Requirements
25
15.
General
25
16.
Definitions
26
-6-
1. Corporate
Structure
SharonAI
Pty Ltd (ACN 645 215 194) is the Employer. SharonAI Holdings Inc is the parent company of the Employer and guarantees particular
obligations of the Employer in respect of your employment.
2. Period
of Employment
2.1 Letter
of Offer and acceptance
Should
you accept the offer of employment made in the Letter of Offer, your contract of employment with the Employer will comprise the Letter
of Offer and these Terms.
Acceptance
of the employment offer made in the Letter of Offer is subject to your acceptance of these Terms.
2.2 Probation
(a) If
your initial employment is subject to a probationary period:
(1) during
the probationary period, either party may terminate these Terms by giving to the other one
(1) week’s notice in writing or in the case of the Employer paying one (1) week’s
wages in lieu of notice;
(2) the
Employer may extend the probationary period set out in the Letter of Offer for a reasonable
period (of which you will be advised in writing).
(b) For
the avoidance of any doubt, no notice is required under clause 2.2 if the Employer terminates
your employment for proper cause under clause 6.3.
2.3 Following
probationary period
Following
expiration of any probationary period, subject to neither party exercising the rights to terminate these Terms under clause 2.2, your
employment is confirmed and may be terminated only under clause 6.
3. Your
Responsibilities
3.1 Duties
and responsibilities of Employees
You
must:
(a) well
and faithfully serve the Employer and use your best endeavours to promote the interest and
welfare of the Employer;
(b) preserve
and enhance the goodwill, business and reputation of the Employer and any Related Entity;
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(c) comply
with all laws that are relevant to the work performed under these Terms;
(d) if
required, in pursuance of your duties, undertake work not only for the Employer but also
for any Related Entity, as the Employer may from time to time require; and
(e) not
bind or attempt to bind the Employer or any Related Entity to any agreement except as authorised
by these Terms. You agree to indemnify the Employer or any Related Entity in respect of all
unauthorised representations or agreements that you make and for which you do not have any
express authority.
3.2 Job
Description and job directions
Your
duties include the duties set out in your Job Description and such other duties as the Employer may require from time to time. You
must carry out your duties, efficiently and diligently, in accordance with such lawful orders, instructions and directions as the
Employer may from time to time reasonably and lawfully give to you.
3.3 Operational
requirements of the Employer and working conditions
The
Employer retains the right to change your position, your location of work, your Job Description, your duties the operational procedures
of the Employer and working conditions of employees, at any time, to bring about any structural or administrative change to the business
of the Employer or provide a safe and healthy work environment for employees.
3.4 Other
employment
You
must not engage or be concerned (either directly or indirectly and either alone or jointly) in any capacity with any Person, including
employment, consultancy or agency, which is in any way related to the business of the Employer including for a Competitor, unless you
first obtain the consent in writing of the Employer.
3.5 Confidentiality
(a) You
must not, during or after the period of your employment with the Employer, except in the
proper course of your duties or as permitted by the Employer in writing or as required by
law, use for your own benefit or gain, divulge to any person, firm, company or other organisation
whatsoever, or use any trade secret or any Confidential Information belonging to the Employer
including but not limited to information regarding:
(1) the
business or financial arrangements or position of the Employer or any Related Entity of the
Employer;
(2) without
limiting the generality of clause 3.5(a)(1), any computer programs, templates, patterns,
models or designs created by you during the course of your employment with the Employer or
otherwise, technical data, trade secrets, business processes or corporate information, financial
information, manuals or computer software and know-how;
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(3) details
of suppliers of the Employer or any Related Entity, including details of the agreements and
arrangements with suppliers;
(4) details
of Clients of the Employer or any Related Entity including client relationship details, client
files and client lists;
(5) any
of the dealings, transactions or affairs of the Employer or any Related Entity of the Employer.
(b) You
must, during and following the period of your employment with the Employer, use your best
endeavours to prevent the publication, use or disclosure of any such trade secret or Confidential
Information.
(c) Any
Confidential Information which is disclosed by you in accordance with these Terms, must only
be done to the limited extent it is necessary, to Persons who:
(1) have
been approved by the Employer, to receive such information;
(2) are
aware and agree that the Confidential Information must be kept confidential; and
(3) sign
and agree to be bound by the terms of any confidentiality agreement, as may be required by
the Employer to be signed, from time to time.
(d) If
you are uncertain about whether information is Confidential Information, you must immediately
ask your supervisor or the Employer. Until you receive an answer, you must treat that information
as Confidential Information.
(e) Upon
the termination of your employment with the Employer, you must not:
(1) represent
yourself as being in any way connected with or interested in the business of the Employer;
or
(2) at
any time without the written authority of the Employer, divulge to any person any information
in connection with the Employer or any of the businesses or customers or Clients of the Employer
which you may have acquired during your employment.
(f) You
acknowledge that a breach of this clause may cause the Employer or any Related Entity (whichever
is applicable) irreparable damage for which monetary damages would not be an adequate remedy.
Accordingly, in addition to other remedies, the Employer or any Related Entity (whichever
is applicable) may seek and obtain injunctive relief against such a breach or threatened
breach.
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(g) You
will fully indemnify the Employer in respect of any and all loss, damage, claims, liability,
cost and expenses, of any kind, suffered or incurred by the Employer as a result of your
breach of this clause, in any way, including, but not limited to, any disclosure by you of
any Confidential Information to any Person(s), other than is authorised under these Terms.
3.6 Secrecy
To
the extent permitted by law, you agree not to disclose the content of these Terms (other than the remuneration provisions) to any third
party whatsoever except for the purpose of obtaining legal advice or compliance with the obligations of a party under any legislation.
3.7 Media
and other communications
Unless
expressly authorised by the Employer in writing you are prohibited from dealing with the media of whatever kind and are not authorised
to give details regarding the Employer or its operations.
3.8 Monitoring
and surveillance/Information technology
As
a condition of using the Employer’s communication and information technology systems you consent to the Employer carrying out continuous
monitoring, recording and surveillance of all communications, and all use of, information technology systems and electronic resources
(including telephone conversations, emails and internet access) in the course of your employment and when using resources of the Employer
outside work.
3.9 Pecuniary
interests
You
must not have any direct or indirect pecuniary interests that would in the reasonable opinion of the Employer in any way compromise the
performance of your duties under these Terms. In particular, you must not hold any position for monetary or other reward which would
conflict with your responsibilities to the Employer or cause loss, detriment or embarrassment to the Employer.
3.10 Ability
to perform duties
(a) You
warrant to the Employer that there are no limitations on your ability to fully perform all
of your duties and responsibilities for the Employer, including limitations arising from
any medical restrictions or any prior employment.
(b) You
warrant to the Employer that you are able to perform the physical requirements and any other
inherent requirements of the position. You consent to providing the Employer with all information
(in writing and prior to signing these Terms) regarding any medical restrictions that may
affect your ability to perform the position. The purpose of the Employer obtaining this information
is to determine that you are able to safely perform the duties of this position and other
related purposes.
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(c) You
warrant to the Employer that you will not breach continuing obligations arising from any
prior employment in the performance of your duties and responsibilities for the Employer,
including confidentiality obligations.
(d) You
warrant to the Employer that any information provided by you to the Employer prior to signing
these Terms is true and correct to the best of your knowledge.
(e) Any
breach of the provisions contained in this clause will constitute grounds for immediate termination
of your employment.
3.11 Work
rights
Your
ongoing employment is conditional on you having the right to work in Australia at all times during your employment. The Employer may
require you to provide documents evidencing your right to work in Australia.
3.12 Medical
examination
(a) If
you suffer from or the Employer reasonably believes that you suffer from an illness or injury
of any type and the Employer believes that work health and safety risks may arise as a result
of you performing work, the Employer may require you to attend a medical examination to determine
the extent of such risks (if any).
(b) You
consent to the doctor conducting such a medical examination and providing a medical report
and any other information to the Employer. You also agree to sign any medical authority that
a medical practitioner may require before releasing information to the Employer.
4. Employee
Benefits
4.1 Annual
leave
(a) You
are entitled to annual leave in accordance with the relevant legislation and any applicable
modern award (if any).
(b) Annual
leave may be taken for a period agreed between you and the Employer.
(c) The
Employer may not grant annual leave during peak business times, and you agree that any refusal
by the Employer to grant you leave during these times is reasonable.
(d) The
Employer may require you to take paid annual leave in particular circumstances, including
during all or part of any annual shutdown period of the Employer.
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4.2 Long
service leave
You
are entitled to long service leave in accordance with the relevant legislation.
4.3 Paid
personal/carers leave (including sick leave)
(a) You
are entitled to paid personal/carers leave (including sick leave) in accordance with the
relevant legislation, and the policies and procedures of the Employer.
Currently,
that entitlement is ten (10) days for each year of service (which accrues progressively during a year of service according to your ordinary
hours of work).
(b) If
you have not used all of your allowed personal leave and if you are absent from work on account
of personal illness or on account of injury by accident you shall be entitled to leave of
absence without deduction of pay subject to the following conditions and limitations:
(1) you
shall not be entitled to paid leave of absence for any period in respect of which you are
entitled to worker’s compensation payments;
(2) you
shall as soon as reasonably practicable and prior to the ordinary hours of the first day
or shift of such absence, telephone the Employer to advise of your inability to attend for
duty and as far as practicable state the nature of the injury or illness and the estimated
duration of the absence; and
(3) you
must prove to the satisfaction of the Employer that you were unable on account of such illness
or injury to attend for duty on the day or days for which sick leave is claimed.
(c) If
you have exhausted your paid personal leave entitlements under this clause and you comply
with the relevant statutory notice requirements, you are entitled to an additional two days’
unpaid carer’s leave per occasion in the event of illness or injury of, or an unexpected
emergency affecting, an immediate family member or member of your household. The two days’
unpaid carer’s leave must be taken consecutively unless otherwise agreed between you
and the Employer.
(d) If
you need (or needed) to take personal leave (paid or unpaid) in accordance with this clause,
you must notify the Employer of the need as soon as practicable. The Employer reserves the
right to require you to submit a medical certificate or statutory declaration for any personal
leave you take (paid or unpaid) in accordance with the relevant legislation as amended from
time to time.
(e) For
the purpose of this employment contract, immediate family means your spouse (including
former, defacto and former defacto) or child, parent, grandparent, grandchild or sibling
of you or your spouse.
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(f) For
the avoidance of any doubt, you are not entitled to be paid out any accrued but untaken personal/carer’s
leave on termination of your employment with the Employer.
4.4 Parental
leave and compassionate leave
The
Employer will grant parental leave and compassionate leave in accordance with the relevant legislation, and the policies and procedures
of the Employer.
4.5 Community
service leave
You
will be entitled to community service leave in accordance with the relevant legislation as amended from time to time.
4.6 Family
and domestic violence leave
You
will be entitled to paid family and domestic violence leave in accordance with the relevant legislation as amended from time to time.
4.7 Public
holidays
(a) You
are entitled to all public holidays as proclaimed without loss of pay, where the public holiday
falls on a day on which you would normally be required to work.
(b) Where
there is a need for work to be performed on a public holiday, the Company may request that
you attend work. You may only refuse the request if you have reasonable grounds for doing
so.
5. Remuneration
5.1 All
entitlements included
(a) You
acknowledge and agree that the totality of the remuneration payable under these Terms, however
described (Total Remuneration) compensates you for all work performed and includes
all payments and benefits the Employer is legally obliged to provide.
(b) You
acknowledge that your Total Remuneration is inclusive of a basic rate of pay that is at least
equal to the minimum rate under a modern award or the national minimum wage, whichever is
applicable to you, for each hour worked including but not limited to, reasonable additional
hours, entitlements to payment on breaks, overtime rates, loadings (including but not limited
to annual leave loading and shift loading), penalty rates, allowances and any other entitlement
which may be or become due to you under any relevant modern award, industrial agreement or
statute that may apply to you.
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(c) For
the avoidance of any doubt, the Total Remuneration is specifically set-off against, applies
to and absorbs any minimum entitlements or other benefits that you are or may become entitled
to for work performed during any and all pay periods, including but not limited to, any minimum
wages or pay rates, entitlements to payment on breaks, overtime rates, loadings (including
but not limited to annual leave loading and shift loading), penalty rates, allowances and
any other entitlement which may be or become due to you under any relevant modern award,
industrial agreement or statute that may apply to you.
(d) If
at any time you are entitled to any payment or other benefit as a consequence of the employment,
whether under any relevant modern award, industrial agreement or statute, you agree that
the payment or benefit is calculated at the applicable minimum rate of pay in the industrial
agreement, any relevant modern award or statute.
(e) You
will not be paid less than the amount that you would otherwise be entitled to receive under
any applicable modern award, industrial agreement or statute.
5.2 Expenses
You
shall be entitled to reimbursement of such expenses that are incurred by you, with the prior written consent of the Employer, in performing
your duties under these Terms. For the avoidance of any doubt, evidence of such expenses (such as original receipts) is required before
any reimbursement will be made to you.
5.3 Salary
sacrifice
Subject
to any legal requirements, you may request to salary sacrifice a portion of your pre-tax Total Remuneration including, for example, by
requesting that the Employer pays a portion of your pre-tax Remuneration into your nominated superannuation fund or applies it against
payments for a motor vehicle.
6. Ending
(Terminating) the Employment
6.1 By
the Employee
You
may terminate your employment with the Employer by giving three (3) months notice in writing to the Employer.
6.2 By
the Employer upon giving notice
(a) The
Employer may terminate your employment by giving three (3) months notice in writing or payment
in lieu of notice.
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6.3 By
the Employer for proper cause
(a) The
Employer may terminate these Terms at any time without prior notice if you:
(1) commit
any serious or persistent breach of any of the provisions of these Terms;
(2) are
guilty of any serious misconduct or wilful neglect in the discharge of your duties;
(3) become
of unsound mind;
(4) are
convicted of any criminal offence other than an offence which in the reasonable opinion of
the Employer does not affect your position as employee of the Employer;
(5) breach
the alcohol and drug policy of the Employer while performing your duties; or
(6) do
anything which would justify summary dismissal at common law.
(b) Serious
misconduct for the purposes of clause 6.3(a)(2) which will result in instant dismissal includes
any of the following:
(1) physical
violence or fighting, provoked or otherwise;
(2) wilful
misuse of or damage to the property of the Employer;
(3) failure
to observe safety rules;
(4) unauthorised
possession of the property of the Employer;
(5) possession,
consumption or being under the influence of illicit drugs on or off the premises of the Employer
during working hours including meal breaks;
(6) refusal
to perform work assigned in accordance with your Job Description, unless such refusal is
lawful;
(7) serious
breaches of the policies of the Employer;
(8) wilful
disobedience;
(9) abandonment
of employment;
(10) dishonesty;
(11) sexual
harassment;
(12) criminal
conduct whether inside or outside the workplace;
(13) being
convicted with a serious criminal offence, resulting in a custodial sentence;
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(14) any
conduct, which results in serious physical harm to a fellow employee, customer, Client, third
party or agent of the Employer;
(15) engaging
in deliberate conduct which has the potential, in the opinion of the Employer, to seriously
compromise in any way the safety of any employees, customers, Client, third parties or agents
of the Employer;
(16) any
wilful conduct, actions or communications which are likely to materially damage the business
or the reputation of the Employer or the reputation of any officer of the Employer including
making any such written or verbal communication or statement by a medium including radio,
television, internet, chat room, email, website or otherwise; and
(17) use
or conversion for your own benefit of any money, information or property belonging to the
Employer or any of its customers, or assist any others in such behaviour.
6.4 Stand
down
(a) The
Employer has the right to stand you down without pay for any day you cannot do your usual
work for any reason, including any strike, breakdown in machinery or circumstances outside
the Employer’s control such as pandemics or other natural disasters.
6.5 Suspension
(a) The
Employer may suspend you, with or without pay, while investigating any matter that the Employer
reasonably believes could lead to the Employer exercising its rights to terminate your employment
or taking other disciplinary action against you.
(b) During
any period of suspension, the Employer is not required to provide you with any work, and
the Employer may:
(1) restrict
your access to the Employer ‘s premises;
(2) require
you to return any property of the Employer, including any Confidential Information;
(3) restrict
your ability to access the Employer ‘s computer systems; and/or
(4) require
that you have no access or contact with the Employer’s Clients, suppliers or employees.
6.6 Documents
and other property of the Employer
(a) Upon
termination of your employment (regardless of the reason for the termination) without any
further demand, you must deliver to the Employer or any Related Entity, or its authorised
representative:
(1) all
computer discs, tapes, documents, records, notebooks, and similar repositories of Confidential
Information, in your possession or control relating in any way to any Confidential Information,
trade secrets, or the business or affairs of the Employer or any Related Entity; and
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(2) any
property of the Employer or any Related Entity, to which the Employer or any Related Entity
has an entitlement to possession.
(b) You
are not entitled to retain a copy of a document referred to in clause 6.6(a).
(c) If
you have in your possession information or data belonging to the Employer or any Related
Entity which is recorded on any computer, mobile phone or any medium such that it is not
capable of delivery to the Employer, or any Related Entity, you must advise the Employer
of that fact and, subject to the right of the Employer or any Related Entity to obtain a
copy of that information or data, erase that information or data so that it cannot be accessed,
retrieved or reconstructed.
(d) You
must provide to the Employer reasonable access to the devices outlined in clause 6.6(c) for
the Company to confirm that all property of the Employer and confidential information has
been removed or deleted.
6.7 Resignation
of directorships
(a) If
on the termination of your employment you are a director or other officer of the Employer
or another Related Entity you must resign as a director or officer of that Employer or Related
Entity as soon as practicable after the termination of your employment.
(b) You
irrevocably appoint the Secretary of the Employer, or any other employee nominated by the
Employer or the Related Entities, as attorney to sign any documents required to give effect
to your resignation from your position as director or officer as described in clause 6.7(a).
(c) If
your employment is terminated and you resign as a director or other officer, as contemplated
in clause 6.7(a), you have no entitlement to any compensation for the loss of that office.
(d) In
the event the Company fails to process your resignation within 14 days, The Company irrevocably
appoints you as its attorney to sign any documents required to give effect to your resignation
from your position as director or officer as described in clause 6.7(a), and the appointment
of the Chief Executive Officer or Company Secretary or other such member of the Board to
replace your role as director or other officer.
6.8 Authorised
deductions
(a) If
you receive a remuneration payment in excess of the amount owing to you in any one pay period,
you authorise the Employer to make appropriate deductions from your remuneration payment
in the next pay period or agreed number of pay periods immediately following discovery of
overpayment.
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(b) The
Employer may deduct from any amounts owing to you on termination of your employment:
(1) any
amounts whatsoever owing by you to the Employer from time to time;
(2) any
compensation for unreturned property of the Employer or any Related Entity; and
(3) if
you fail to give the required notice of termination under these Terms, the amount that you
would have been paid in respect of the period of notice less any period of notice actually
given by you.
(c) You
acknowledge and agree that any such deductions are at your direction, are reasonable and
are principally for your benefit.
(d) You
agree to execute any such document provided by the Employer from time to time to give effect
to this clause including in respect of authorising any such deductions at termination of
your employment, or otherwise.
6.9 Non
disparagement and representations
Following
the termination of your employment for any reason, you agree not to:
(a) make
representations that you are in any way connected with the business of the Employer or any
Related Entity; and
(b) disparage
the Employer or any Related Entity and any directors, managers or employees of the Employer
or any Related Entity, in any way, whatsoever.
6.10 Gardening
leave
(a) If
at any time either party gives notice of termination pursuant to these Terms, the Employer
may, in its absolute discretion, modify your employment arrangements.
(b) Where
such modification occurs, during the notice period you:
(1) may
be required to perform duties which are different to those which you were required to perform
during your employment, provided that you have the necessary skill and competence to perform
the duties;
(2) require
you to work through all or part of your notice period;
(3) elect
to make payment in lieu of all or part of your notice period;
(4) may
be required to perform no duties at all;
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(5) may
be required not to attend the premises of the Employer, unless expressly requested to do
so;
(6) may
be required not to have dealings with any customers or Clients of the Employer;
(7) agree
to be reasonably available to the Employer;
(8) will
remain an employee of the Employer.
(c) If
you fail to provide the Employer with the required period of notice, the Employer may withhold
any payments due to you on termination of your employment to a maximum amount permitted by
an applicable modern award or otherwise equivalent to what you would have received had you
worked the non-completed part of the required notice period.
7. Restrictive
Covenants after Termination of Employment
7.1 Post
termination restraint and non compete
(a) You
undertake and agree that you will not at any time during the Restraint Period:
(1) directly
or indirectly approach, canvass, solicit or endeavour to entice away from the Employer or
a Related Entity (including through the use of Social Media), the business or custom of any
Restrained Client;
(2) perform
any work or provide any services performed by you in the twelve (12) months preceding the
date of termination of your employment for, or on behalf of any Restrained Client;
(3) directly
or indirectly solicit, induce or encourage any Restrained Client (including through the use
of Social Media), to terminate or to not renew any business relationship, contract or arrangement
that Person has with the Employer or a Related Entity;
(4) directly
or indirectly, induce or encourage any director or employee of, or consultant to, the Employer
or a Related Entity (including through the use of Social Media), to terminate or to not renew
any business relationship, contract or arrangement that Person has with the Employer or a
Related Entity whether or not that Person would commit a breach of that Person’s contract;
(5) without
prior written consent of the Employer directly or indirectly carry on or be engaged, concerned
with or interested whether as a shareholder, director, employee, partner, joint venture participant,
principal, agent, trustee, consultant, unitholder or otherwise involved in carrying on any
business for a Competitor, within the Restraint Area; or
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(6) counsel,
procure or otherwise assist any person to do any of the acts referred to in subclauses 7.1(a)(1)-(5)
above.
(b) You
acknowledge and agree that:
(1) Each
of the covenants made by you in clause 7.1(a) constitutes a separate and independent restraint
imposed on you under these Terms.
(2) Should
any of the covenants made by you in clause 7.1(a) be, or become, unenforceable, that does
not affect the validity or enforceability of the other covenants made under clause 7.1(a).
(3) Damages
may be inadequate compensation for breach of the obligations contained in this clause
and, subject to the Court’s discretion, the Employer may restrain, by an injunction
or similar remedy, any conduct or threatened conduct which is or will be in breach of this
clause.
(c) The
restraints in clause 7.1(a) are reasonable and necessary to protect the Employer’s
legitimate business interests, including the preservation of its Restrained Client relationships,
the goodwill of its business and its Confidential Information.
7.2 Damages
for restraint
(a) Should
you breach the provisions of clause 7.1 with respect to competition, then you agree and irrevocably
acknowledge that the damages payable by you to the Employer:
(1) include
damages assessed in accordance with clause 7.2(b); and
(2) that
such damages represent a genuine pre-estimate of the loss which will be suffered by the Employer
as a result of such a breach.
(b) Damages
payable by you upon breach of the provisions of clause 7.1 shall include:
(1) where
the Employer has been instructed by the Restrained Client before the breach over a period
exceeding twelve (12) months then for an amount equivalent to 75% of the net fees in accounts
or services rendered by the Employer for or in respect of that Restrained Client in the twelve
(12) months preceding the date upon which you received instructions to act for the Restrained
Client; and
(2) where
the Employer has been instructed by the Restrained Client before the breach over a period
not exceeding twelve (12) months then for an amount which in the opinion of the Employer
would have been 75% of the amount of net fees in accounts or services rendered by the Employer
for or in respect of that Restrained Client in the twelve (12) months preceding the date
upon which you received instructions to act for the Restrained Client having regard to the
Restrained Client and its/his/her business and the circumstances of the instructions.
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7.3 Definitions
In
this clause 7:
(a) Restrained
Client means any Person:
(1) who
is or has been a Client, adviser, or customer of the Employer or a Related Entity within
twelve (12) months immediately preceding the date of termination of your employment with
the Employer and with whom you have had personal contact or dealings (or with whom a person
reporting to you has had personal contact or dealings) at any time during the twelve (12)
months preceding the date of termination of your employment with the Employer;
(2) with
whom you have had discussions on behalf of the Employer or a Related Entity, whether concluded
or unconcluded, at any time during the twelve (12) months preceding the date of termination
of your employment with the Employer, with a view to that Person receiving products or services
from the Employer;
(3) who
has entered into a joint venture agreement with the Employer or a Related Entity regardless
of whether you have had personal contact or dealings with that Person at any time during
your employment with the Employer; or
(4) who
has a contractual relationship with the Employer or a Related Entity which in any way benefits
the Employer or a Related Entity.
(b) Restraint
Area means:
(1) Australia,
or if that area is decided by a court to be unenforceable then;
(2) New
South Wales, or if that area is decided by a court to be unenforceable, then,
(3) Greater
metropolitan region of Sydney.
(c) Restraint
Period means:
(1) twelve
(12) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
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(2) nine
(9) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(3) six
(6) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(4) three
(3) months commencing on the date of termination of your employment with the Employer.
8. Ownership
of Intellectual Property
8.1 Ownership
of Intellectual Property
(a) Intellectual
Property includes Confidential Information, trade marks, patents, copyright, creations,
concepts, formulations, designs, slogans, promotions, techniques, processes, frameworks,
diagrams, thinking structures, protocols, models, know-how and other intellectual property
rights. It includes all property rights in, or relating to, any information, data, discovery,
improvement, design, invention, documentation, business method, computer programming method,
software, new or modified procedures or developments or similar and other non-physical property.
(b) The
Employer owns all Intellectual Property that you may discover, produce or conceive which
is related in any way to the Employer’s business (whether or not it can be patented,
can be subject to copyright or can be protected in any other way). This includes Intellectual
Property discovered, produced or conceived:
(1) during
employment (whether or not it is during office hours or on the Employer’s premises);
(2) after
employment has terminated, if it is based on something you worked on or became aware of while
employed by the Employer;
(3) by
using the Employer’s Confidential Information or its resources.
(c) You
give up any claim to that Intellectual Property and irrevocably assign it to the Employer.
You agree to sign and execute all documents and give the Employer any assistance and information
required to assign ownership of Intellectual Property in any part of the world for the Employer’s
exclusive benefit.
(d) You
appoint the Employer as your attorney to do anything you are required to do under this clause.
(e) You
must notify the Employer in writing of any Intellectual Property covered in clause 8.1(b)
as and when developed so that the Employer can take the necessary steps to protect its rights
in that Intellectual Property.
-22-
(f) You
will return all originals and copies of information to the Employer, including design, documentation,
software and material relating to any Intellectual Property, at the Employer’s request
or when your employment ends. You must destroy any copies that you cannot return. You agree
to confirm in writing that you have complied with this provision.
(g) These
Intellectual Property provisions apply both during and after the employment relationship
ends.
8.2 Moral
Rights
(a) You
waive any Moral Rights you have to any Intellectual Property referred to in clause 8.1(a)
and (b).
(b) You
warrant that you have given this consent and undertaking genuinely and without being subjected
to any duress by the Employer or any third party, and without relying on any representations
other than those expressly set out in these Terms.
9. Privacy
(a) You
consent to the Employer collecting, using and disclosing your personal information, as defined
in the Privacy Act 1988 (Cth), for any purpose relating to your employment.
(b) You
consent to the Employer disclosing your personal information to third parties where necessary
for reasons relating to your employment or the conduct and administration of the Employer’s
business. Third parties may include the Australian Tax Office, Australian Securities and
Investments Commission, superannuation fund trustees and administrators, the Employer’s
financial and legal advisers and law enforcement bodies. A third party may also be another
company within the corporate group of which the Employer is a member.
10. Policies
(a) Policies
may be updated, varied or amended by the Employer from time to time.
(b) You
must comply with the duties and obligations imposed on you under all Policies during your
employment, including under a Policy that is updated, varied or amended.
(c) Consequences
of a breach of a Policy by you may constitute serious misconduct and may result in disciplinary
action up to and including termination of your employment.
(d) You
acknowledge that;
(1) no
Policy forms part of these Terms unless expressly agreed in writing between you and the Employer;
and
-23-
(2) this
clause is not intended to create any binding obligations on the Employer to provide you with
any benefits conferred on you under any Policy.
(e) In
the event of any inconsistency between these Terms and a Policy, these Terms will prevail
to the extent of the inconsistency.
11. Social
Media
(a) During
your participation in Social Media activity in your personal time you must not make reference
to your employment or association with the Employer or make comments or include content about
the Employer. You will be held responsible for your conduct online if in the opinion of the
Employer your conduct online harms the reputation or interests of the Employer or has the
potential to harm the reputation or interests of the Employer.
(b) You
authorise, acknowledge, consent and agree:
(1) to
assign (and agree to assign) to the Employer from time to time throughout your employment,
ownership of any Social Media account (including LinkedIn and Facebook) registered in your
name for the benefit of the Employer and operated by you, which involves the use of the Employer’s
information technology resources (including computers, networks or smart phones);
(2) to
submit to, and cooperate with, any audit conducted by the Employer of any Social Media accounts
operated by you (such as LinkedIn and Facebook), either registered in the Employer’s
name and/or your name but only for the Employers benefit, including by delivering to the
Employer or its authorised representative, without any further demand, any and all usernames
and passwords associated with any such Social Media account, where the Employer has reasonable
grounds for suspecting that any applicable law, policy of the Employer or these Terms, is
being, or has been, breached (Audit);
(3) deliver
to the Employer or its authorised representative, without any further demand, any and all
usernames and passwords associated with any Social Media accounts operated by you on behalf
of the Employer (such as LinkedIn and Facebook), and registered in the Employer’s name
and/or your name for the Employers Benefit, (where it involves the use of the Employer’s
information technology resources (including computers, networks or smart phones)), upon termination
of your employment (regardless of the reason of the termination), for the purpose of conducting
an Audit;
-24-
(4) that
the post-termination and non-compete obligations set out in clause 7 apply equally to any
conduct or threatened conduct by you on Social Media, including contact through Social Media.
12. Survival
For
the avoidance of doubt, any clause which by its nature is intended to survive termination of your employment survives termination of
your employment and these Terms, including clause 3, 5, 6, 7, 8, and 11.
13. Applicable
Law
The
Employer is required to observe certain minimum employment entitlements, including those arising under any modern award (if applicable).
However, even though reference is made to certain award-related and legislative entitlements throughout the Terms and the Letter of Offer,
no modern award, nor any other applicable industrial instrument or legislation (if applicable), are incorporated into these Terms.
14. Complying
with Terms, Rules, Regulations and Legal Requirements
(a) These
Terms will apply to your employment with the Employer whether you sign these Terms or not.
(b) The
Employer reserves the right to update these Terms from time to time and subject to your acceptance,
the updated Terms will apply to your employment with the Employer. You should ensure that
you regularly read and understand the current version of the Terms. Contact your manager
to gain access to the Terms.
(c) You
must abide by all rules, regulations and legal requirements of the Employer. To safeguard
against breaching this requirement, you should read and review the relevant policy and procedures
manual and operating guidelines regularly, and if still in doubt you should seek the advice
of your manager.
15. General
(a) These
Terms constitutes the entire agreement between the parties about its subject matter and supersedes
all previous communications, representations, understandings or agreements between the parties
on the subject matter.
(b) These
Terms are governed by the law in force in New South Wales.
(c) Each
party irrevocably and unconditionally submits to the non-exclusive jurisdiction of the courts
of New South Wales and courts of appeal from them. Each party waives any right it has to
object to an action being brought in those courts, to claim that the action has been brought
in an inconvenient forum or to claim that those courts do not have jurisdiction.
-25-
(d) A
party may exercise a right, power or remedy at its discretion and separately or concurrently
with another right, power or remedy. A single or partial exercise of a right, power or remedy
by a party does not prevent a further exercise of that or of any other right, power or remedy.
Failure by a party to exercise or delay in exercising a right, power or remedy does not prevent
its exercise. Further, a waiver of a right under these Terms does not prevent the exercise
of any other right.
(e) If
a court decides that part of these Terms is invalid or unenforceable, that part of the Terms
will be modified (if possible) so that it is enforceable. If that part cannot be modified,
it will be severed and the rest of the Terms will continue to operate.
(f) The
Parent Company unconditionally and irrevocably guarantees the due and punctual:
(1) performance
and observance by the Employer of all Guaranteed Obligations; and
(2) payment
by the Employer of any money.
(g) If
a breach occurs and is subsisting, the Parent Company will on demand made on it by the Employee:
(1) duly
and punctually perform the Guaranteed Obligations; and
(2) duly
and punctually pay to the Employee any money.
(h) The
Employee is not required to:
(1) take
any steps to enforce its rights under these Terms; or
(2) incur
any expense or make any payment,
(3) before
enforcing its rights against the Parent Company under these Terms.
(i) If
you are a new employee, you acknowledge receipt from the Employer of a Fair Work Information
Statement. However, the Fair Work Information Statement does not form part of these Terms.
16. Definitions
Unless
the context otherwise requires:
(a) Client
means any Person, contractor, firm, unit trust or company or other organisation which
at any time during the continuance of your employment was a client, referrer of clients,
supplier, adviser or customer of the Employer or a Related Entity.
-26-
(b) Competitor
means any business which sells, markets, supplies or otherwise promotes goods or services
the same as or substantially similar to those sold, marketed, supplied or otherwise promoted
by the Employer or a Related Entity, either now or in the future.
(c) Confidential
Information includes all information of the Employer which has been specifically designated
as confidential by the Employer, any patents (actual or pending), all trade secrets, formulas,
designs and the like relating to the business affairs of the Employer, or any of its related
entities, or any of their customers or clients or suppliers, or any person whose confidential
information you access or obtain as a result of your employment. Without limitation, this
includes any information concerning confidential know-how, clients lists, customer lists,
supplier lists, information about tenders and proposals, information about products and services
in development, business plans, sales plans, marketing plans, administration files, accounts,
prospects, research, management, financing, products, inventions, designs, suppliers, clients,
customers, management information systems, computer systems, processes and any data base,
data surveys, specifications, drawings, records, reports, software or other documents, material
or other information whether in writing or otherwise of or concerning the Employer, or any
of its related entities, or any of their clients, customers or suppliers to which you have
had access. This also includes any confidential information which you obtain for or from
any third party under the terms of any confidentiality agreement, and any other information
which relates to the commercial and financial activities of the Employer, the unauthorised
disclosure of administration matters which would embarrass, harm or prejudice the Employer
but does not extend to information already in the public domain unless such information arrived
there by unauthorised means.
(d) Employer
means SharonAI Pty Ltd (ACN 645 215 194).
(e) Guaranteed
Obligations means every obligation on the part of the Employer (whether alone or not)
which at any time arises under or in connection with these Terms including the payment or
reimbursement of any costs, expenses, liabilities, losses or damages.
(f) Job
Description means any document or description given by the Employer which details without
limitation the work or collection of duties and tasks that may comprise the day-to-day functions
of your role and may be varied by the Employer from time to time in its absolute discretion.
(g) Letter
of Offer means the letter from the Employer to you dated 14/10/24 attached to the Terms.
(h) Liquidity
Event means:
(1) a
successful initial public offering of shares in the Employer; and / or
-27-
(2) the
entry by the shareholders of the Employer into an unconditional contract for a trade sale
of all of the assets of the Employer.
(i) Listing
Event means the admission of the entire share capital of the Employer, or any special
purpose vehicle incorporated for that purpose, to the official list of the Stock Exchange.
(j) Moral
Rights has the meaning given to it in the Copyright Right Act 1968 (Cth) as amended
from time to time.
(k) Parent
Company means SharonAI Holdings Inc or any subsequent parent company
(l) Person
means any person, firm, unit trust, partnership, company or other organisation.
(m) Policy
means any policy, employee handbook, practice or guideline of the Employer, whether extracted
in these Terms or not, and as varied or amended from time to time by the Employer.
(n) Related
Body Corporate means any body corporate which is deemed to be related to the Employer
by virtue of section 9 of the Corporations Act 2001 (Cth).
(o) Related
Entities means any entity connected with the Employer by an interest in a common economic
enterprise, including the Parent Company, a Related Body Corporate of the Employer and Related
Entity means any one of them;
(p) Social
Media means internet-based sites and services, including but not limited to, blogging
and micro blogging websites such as Twitter; social networking sites such as Facebook and
Instagram; professional networking sites such as LinkedIn; video and photo sharing websites
such as YouTube, Instagram and Flickr; forums and discussion boards such as Google Groups
and any other internet-based sites and services that would reasonably fall within the common
understanding of the umbrella term “Social Media”, including as they develop
in the future.
(q) Stock
Exchange means the Australian Stock Exchange Limited or any recognised stock exchange
approved by the Majority Shareholder.
(r) Terms
means the contract of employment constituted by these terms and conditions of employment
and the Letter of Offer, as amended or updated from time to time.
-28-
EX-10.2
EX-10.2
Filename: ex10-2.htm · Sequence: 3
Exhibit
10.2
30/04/2026
Tim
Broadfoot
29
Cowrang Avenue.
Terrey
Hills NSW 2084
Dear
Tim,
Employment
offer with SharonAI Pty Ltd (ACN 645 215 194) (Employer)
Further
to recent discussions, we are delighted to provide you with a new contract of employment to replace your existing contract of employment.
This
letter sets out particulars of your new contract of employment. If you accept this offer of employment your employment contract (Contract)
will be set out in:
1.
the
terms of this letter;
2.
the
terms of employment (Terms), a copy of which is attached.
This
Contract will then replace any previous agreements about your employment, except that any existing accrued entitlements and your prior
period of service will be recognised under this Contract. Your original commencement date for this purpose is set out in the particulars
on the next page of this letter.
Please
consider the terms of this Contract very carefully. The proposed Terms contain various undertakings on your part with respect to confidential
information and post-termination conduct, in the event that your employment with us ends. Accordingly, it is important that you take
the time required to carefully read all the documents and take independent legal advice if there is any aspect that is unclear to you.
Whilst
you will be employed by SharonAI Pty Ltd, SharonAI Pty Ltd’s parent company SharonAI Holdings Inc has agreed to guarantee
particular obligations of SharonAI Pty Ltd in respect of your employment and accordingly, Sharon Al Holdings Inc is a party to this Contract
to the extent of the guarantee provided.
Should
you wish to accept this new Contract, you must:
(a)
initial
each page of the Terms;
(b)
sign
a counterpart of this letter where indicated; and
(c)
deliver
the initialed Terms and the counterpart signed copy of this letter to us within 7 days of the date of this letter.
Your
employment under this Contract is otherwise then intended to start on the contract commencement date set out in the particulars on the
next page of this letter.
2
The
particulars of our offer of employment are as follows:
1.
Job
title/role
You
are employed as Chief Financial Officer on a full-time basis.
2.
Contract
commencement date
The
commencement date for your employment under this Contract is 01/05/2026
3.
Original
commencement date
Your
original employment commencement date for service related entitlements is 1 July 2024
4.
Job
description
Your
duties will include the duties set out in your Job Description and other such duties determined by the Employer from time to time.
5.
Supervisor
You
will report to the Board/CEO
6.
Remuneration
You
will be paid an annual base salary of $634,000.00 AUD (Annual Salary).
Subject
to the Terms, this is the total remuneration paid to you.
7.
Review
of Annual Salary
The
Annual Salary may be reviewed on the occurrence of a Listing Event or Liquidity Event (Review).
The
Review (and any increase to the Annual Salary) is subject to several factors, including:
(a)
your performance;
(b)
the performance of the Employer; and
(c)
current market conditions.
For
the avoidance of any doubt, the Employer is under no obligation to increase the Annual Salary, as part of any Review, and your Annual
Salary may remain the same.
8.
Discretionary
bonus scheme
STI
Award
You
are eligible for a variable incentive of up to 125% of your Base Remuneration, payable in cash and/or RSUs, subject to annual performance
outcomes and Company discretion.
3
9.
Discretionary
Offer of Shares
The
company operates the 2025 Omnibus Equity Incentive Plan (Plan), or other such plan as modified, amended or replaced from time
to time. Under the terms of this plan, employees are awarded Restricted Stock Unit (RSU’s) as part of Long-Term Incentive
(LTI) program.
LTI
Award
You
will be eligible for 100% of your Base renumeration, which will be award in the form of RSU’s.
Listing
Award
You
will be eligible for a one off 25% of your Base renumeration, which will be award in the form of RSU’s.
10.
Pay
day
Currently
on the 15th day of each month but may change from time to time.
11.
Location
of work
Your
location of work is either Sydney or North Sydney, New South Wales or any other location as the Employer may require from time to
time on a temporary or permanent basis. You will be allowed to work from home (WFH) in accordance with the workload and requirements
of your role.
12.
Superannuation
In
addition to the Annual Salary, you will receive superannuation contributions in line with the minimum compulsory contribution rate
required to be paid by the Employer, in accordance with applicable legislation.
13.
Hours
of work
Your
hours of work are made up of at least 38 hours per week (plus reasonable additional hours as are necessary for the proper performance
of your duties) (Work Hours).
You
may be required to work other reasonable additional hours, in addition to the Work Hours, from time to time, including outside the
abovementioned start and finish times, and days, as appropriate.
Subject
to the Terms, the Annual Salary is deemed to cover payment for the overall performance of the job.
14.
Probationary
period
NA
15.
Annual
leave & long service leave
You
are entitled to statutory annual leave and long service leave entitlements.
16.
Paid
personal/carers leave (including sick leave)
You
are entitled to statutory personal/carers leave (including sick leave).
17.
Unpaid
parental leave (including maternity leave)
You
are entitled to statutory unpaid parental leave (including maternity leave).
18.
Terms
and conditions
The
attached terms and conditions form part of your employment contract with the Employer.
4
The
National Employment Standards (NES) which govern the majority of employees commenced on 1 January 2010. The NES are minimum entitlements
which are intended to apply to all private sector employees regardless of whether they are covered by a modern award, agreement or contract.
The 10 matters covered by the NES include:
●
maximum
weekly hours of work;
●
requests
for flexible working arrangements;
●
parental
leave;
●
annual
leave;
●
personal/carer’s
leave and compassionate leave;
●
community
service leave;
●
long
service leave;
●
public
holidays;
●
notice
of termination or redundancy pay; and
●
the
provision of a Fair Work Information Statement to employees.
Please
find enclosed a copy of the Fair Work Information Statement. It contains information about the NES, modern awards, agreement-making,
the right to freedom of association, termination of employment, individual flexibility arrangements, rights of entry, transfer of business,
and the respective roles of the Fair Work Commission and the Fair Work Ombudsman.
If
any term of this employment contract is less favourable to you than the National Employment Standards, the National Employment Standards
will prevail over the term to the extent that the term is less favourable. However, the NES does not form part of, and are not incorporated
into, these Terms.
Yours
faithfully
SharonAI
Pty Ltd
Encl
5
I
hereby accept the above terms and conditions of employment with the Employer and acknowledge that this Contract will replace any previous
agreement regarding the terms of my employment with the Employer:
/s/
Tim Broadfoot
04/30/2026
Signature
Date
SIGNED
for and behalf of SHARONAI
James
Manning
PTY
LTD CAN 645 215 194 by an
Name
of authorised representative
authorised
representative
(please
print)
/s/
James Manning
Signature
of authorised representative
EXECUTED
by SHARONAI HOLDINGS
INC
by its authorised signatory
/s/
James Manning
Signature
of signatory
James
Manning
Name
of signatory (please print)
SHARONAI
PTY LTD
(the
Employer)
TERMS
OF EMPLOYMENT
1.
Corporate Structure
1
2.
Period of Employment
1
2.1
Letter
of Offer and acceptance
1
2.2
Probation
1
2.3
Following
probationary period
1
3.
Your Responsibilities
1
3.1
Duties
and responsibilities of Employees
1
3.2
Job
Description and job directions
2
3.3
Operational
requirements of the Employer and working conditions
2
3.4
Other
employment
2
3.5
Confidentiality
2
3.6
Secrecy
4
3.7
Media
and other communications
4
3.8
Monitoring
and surveillance/Information technology
4
3.9
Pecuniary
interests
4
3.10
Ability
to perform duties
4
3.11
Work
rights
5
3.12
Medical
examination
5
4.
Employee Benefits
5
4.1
Annual
leave
5
4.2
Long
service leave
5
4.3
Paid
personal/carers leave (including sick leave)
5
4.4
Parental
leave and compassionate leave
6
4.5
Community
service leave
6
4.6
Family
and domestic violence leave
6
4.7
Public
holidays
7
5.
Remuneration
7
5.1
All
entitlements included
7
5.2
Expenses
7
5.3
Salary
sacrifice
7
2
6.
Ending (Terminating) the Employment
8
8
6.1
By
the Employee
8
6.2
By
the Employer upon giving notice
8
6.3
By
the Employer for proper cause
8
6.4
Stand
down
9
6.5
Suspension
9
6.6
Documents
and other property of the Employer
10
6.7
Resignation
of directorships
10
6.8
Authorised
deductions
11
6.9
Non
disparagement and representations
11
6.10
Gardening
leave
12
7.
Restrictive Covenants after Termination of Employment
12
7.1
Post
termination restraint and non compete
12
7.2
Damages
for restraint
13
7.3
Definitions
14
8.
Ownership of Intellectual Property
15
8.1
Ownership
of Intellectual Property
15
8.2
Moral
Rights
16
9.
Privacy
16
10.
Policies
16
11.
Social Media
17
12.
Survival
18
13.
Applicable Law
18
14.
Complying with Terms, Rules, Regulations and Legal Requirements
18
15.
General
18
16.
Definitions
20
1. Corporate
Structure
SharonAI
Pty Ltd (ACN 645 215 194) is the Employer. SharonAI Holdings Inc is the parent company of the Employer and guarantees particular
obligations of the Employer in respect of your employment.
2. Period
of Employment
2.1 Letter
of Offer and acceptance
Should
you accept the offer of employment made in the Letter of Offer, your contract of employment with the Employer will comprise the Letter
of Offer and these Terms. Acceptance of the employment offer made in the Letter of Offer is subject to your acceptance of these Terms.
2.2 Probation
(a) If
your initial employment is subject to a probationary period:
(1) during
the probationary period, either party may terminate these Terms by giving to the other one
(1) week’s notice in writing or in the case of the Employer paying one (1) week’s
wages in lieu of notice;
(2) the
Employer may extend the probationary period set out in the Letter of Offer for a reasonable
period (of which you will be advised in writing).
(b) For
the avoidance of any doubt, no notice is required under clause 2.2 if the Employer terminates
your employment for proper cause under clause 6.3.
2.3 Following probationary period
Following
expiration of any probationary period, subject to neither party exercising the rights to terminate these Terms under clause 2.2, your
employment is confirmed and may be terminated only under clause 6.
3. Your
Responsibilities
3.1 Duties
and responsibilities of Employees
You
must:
(a) well
and faithfully serve the Employer and use your best endeavours to promote the interest and
welfare of the Employer;
(b) preserve
and enhance the goodwill, business and reputation of the Employer and any Related Entity;
2
(c) comply
with all laws that are relevant to the work performed under these Terms;
(d) if
required, in pursuance of your duties, undertake work not only for the Employer but also
for any Related Entity, as the Employer may from time to time require; and
(e) not
bind or attempt to bind the Employer or any Related Entity to any agreement except as authorised
by these Terms. You agree to indemnify the Employer or any Related Entity in respect of all
unauthorised representations or agreements that you make and for which you do not have any
express authority.
3.2 Job
Description and job directions
Your
duties include the duties set out in your Job Description and such other duties as the Employer may require from time to time. You must
carry out your duties, efficiently and diligently, in accordance with such lawful orders, instructions and directions as the Employer
may from time to time reasonably and lawfully give to you.
3.3 Operational
requirements of the Employer and working conditions
The
Employer retains the right to change your position, your location of work, your Job Description, your duties the operational procedures
of the Employer and working conditions of employees, at any time, to bring about any structural or administrative change to the business
of the Employer or provide a safe and healthy work environment for employees.
3.4 Other
employment
You
must not engage or be concerned (either directly or indirectly and either alone or jointly) in any capacity with any Person, including
employment, consultancy or agency, which is in any way related to the business of the Employer including for a Competitor, unless you
first obtain the consent in writing of the Employer.
3.5 Confidentiality
(a) You
must not, during or after the period of your employment with the Employer, except in the
proper course of your duties or as permitted by the Employer in writing or as required by
law, use for your own benefit or gain, divulge to any person, firm, company or other organisation
whatsoever, or use any trade secret or any Confidential Information belonging to the Employer
including but not limited to information regarding:
(1) the
business or financial arrangements or position of the Employer or any Related Entity of the
Employer;
(2) without
limiting the generality of clause 3.5(a)(1), any computer programs, templates, patterns,
models or designs created by you during the course of your employment with the Employer or
otherwise, technical data, trade secrets, business processes or corporate information, financial
information, manuals or computer software and know-how;
3
(3) details
of suppliers of the Employer or any Related Entity, including details of the agreements and
arrangements with suppliers;
(4) details
of Clients of the Employer or any Related Entity including client relationship details, client
files and client lists;
(5) any
of the dealings, transactions or affairs of the Employer or any Related Entity of the Employer.
(b) You
must, during and following the period of your employment with the Employer, use your best
endeavours to prevent the publication, use or disclosure of any such trade secret or Confidential
Information.
(c) Any
Confidential Information which is disclosed by you in accordance with these Terms, must only
be done to the limited extent it is necessary, to Persons who:
(1) have
been approved by the Employer, to receive such information;
(2) are
aware and agree that the Confidential Information must be kept confidential; and
(3) sign
and agree to be bound by the terms of any confidentiality agreement, as may be required by
the Employer to be signed, from time to time.
(d) If
you are uncertain about whether information is Confidential Information, you must immediately
ask your supervisor or the Employer. Until you receive an answer, you must treat that information
as Confidential Information.
(e) Upon
the termination of your employment with the Employer, you must not:
(1) represent
yourself as being in any way connected with or interested in the business of the Employer;
or
(2) at
any time without the written authority of the Employer, divulge to any person any information
in connection with the Employer or any of the businesses or customers or Clients of the Employer
which you may have acquired during your employment.
(f) You
acknowledge that a breach of this clause may cause the Employer or any Related Entity (whichever
is applicable) irreparable damage for which monetary damages would not be an adequate remedy.
Accordingly, in addition to other remedies, the Employer or any Related Entity (whichever
is applicable) may seek and obtain injunctive relief against such a breach or threatened
breach.
(g) You
will fully indemnify the Employer in respect of any and all loss, damage, claims, liability,
cost and expenses, of any kind, suffered or incurred by the Employer as a result of your
breach of this clause, in any way, including, but not limited to, any disclosure by you of
any Confidential Information to any Person(s), other than is authorised under these Terms.
4
3.6 Secrecy
To
the extent permitted by law, you agree not to disclose the content of these Terms (other than the remuneration provisions) to any third
party whatsoever except for the purpose of obtaining legal advice or compliance with the obligations of a party under any legislation.
3.7 Media
and other communications
Unless
expressly authorised by the Employer in writing you are prohibited from dealing with the media of whatever kind and are not authorised
to give details regarding the Employer or its operations.
3.8 Monitoring
and surveillance/Information technology
As
a condition of using the Employer’s communication and information technology systems you consent to the Employer carrying out continuous
monitoring, recording and surveillance of all communications, and all use of, information technology systems and electronic resources
(including telephone conversations, emails and internet access) in the course of your employment and when using resources of the Employer
outside work.
3.9 Pecuniary
interests
You
must not have any direct or indirect pecuniary interests that would in the reasonable opinion of the Employer in any way compromise the
performance of your duties under these Terms. In particular, you must not hold any position for monetary or other reward which would
conflict with your responsibilities to the Employer or cause loss, detriment or embarrassment to the Employer.
3.10 Ability
to perform duties
(a) You
warrant to the Employer that there are no limitations on your ability to fully perform all
of your duties and responsibilities for the Employer, including limitations arising from
any medical restrictions or any prior employment.
(b) You
warrant to the Employer that you are able to perform the physical requirements and any other
inherent requirements of the position. You consent to providing the Employer with all information
(in writing and prior to signing these Terms) regarding any medical restrictions that may
affect your ability to perform the position. The purpose of the Employer obtaining this information
is to determine that you are able to safely perform the duties of this position and other
related purposes.
(c) You
warrant to the Employer that you will not breach continuing obligations arising from any
prior employment in the performance of your duties and responsibilities for the Employer,
including confidentiality obligations.
(d) You
warrant to the Employer that any information provided by you to the Employer prior to signing
these Terms is true and correct to the best of your knowledge.
(e) Any
breach of the provisions contained in this clause will constitute grounds for immediate termination
of your employment.
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3.11 Work
rights
Your
ongoing employment is conditional on you having the right to work in Australia at all times during your employment. The Employer may
require you to provide documents evidencing your right to work in Australia.
3.12 Medical
examination
(a) If
you suffer from or the Employer reasonably believes that you suffer from an illness or injury
of any type and the Employer believes that work health and safety risks may arise as a result
of you performing work, the Employer may require you to attend a medical examination to determine
the extent of such risks (if any).
(b) You
consent to the doctor conducting such a medical examination and providing a medical report
and any other information to the Employer. You also agree to sign any medical authority that
a medical practitioner may require before releasing information to the Employer.
4. Employee
Benefits
4.1 Annual
leave
(a) You
are entitled to annual leave in accordance with the relevant legislation and any applicable
modern award (if any).
(b) Annual
leave may be taken for a period agreed between you and the Employer.
(c) The
Employer may not grant annual leave during peak business times, and you agree that any refusal
by the Employer to grant you leave during these times is reasonable.
(d) The
Employer may require you to take paid annual leave in particular circumstances, including
during all or part of any annual shutdown period of the Employer.
4.2 Long
service leave
You
are entitled to long service leave in accordance with the relevant legislation.
4.3 Paid
personal/carers leave (including sick leave)
(a) You
are entitled to paid personal/carers leave (including sick leave) in accordance with the
relevant legislation, and the policies and procedures of the Employer. Currently, that entitlement
is ten (10) days for each year of service (which accrues progressively during a year of service
according to your ordinary hours of work).
(b) If
you have not used all of your allowed personal leave and if you are absent from work on account
of personal illness or on account of injury by accident you shall be entitled to leave of
absence without deduction of pay subject to the following conditions and limitations:
(1) you
shall not be entitled to paid leave of absence for any period in respect of which you are
entitled to worker’s compensation payments;
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(2) you
shall as soon as reasonably practicable and prior to the ordinary hours of the first day
or shift of such absence, telephone the Employer to advise of your inability to attend for
duty and as far as practicable state the nature of the injury or illness and the estimated
duration of the absence; and
(3) you
must prove to the satisfaction of the Employer that you were unable on account of such illness
or injury to attend for duty on the day or days for which sick leave is claimed.
(c) If
you have exhausted your paid personal leave entitlements under this clause and you comply
with the relevant statutory notice requirements, you are entitled to an additional two days’
unpaid carer’s leave per occasion in the event of illness or injury of, or an unexpected
emergency affecting, an immediate family member or member of your household. The two days’
unpaid carer’s leave must be taken consecutively unless otherwise agreed between you
and the Employer.
(d) If
you need (or needed) to take personal leave (paid or unpaid) in accordance with this clause,
you must notify the Employer of the need as soon as practicable. The Employer reserves the
right to require you to submit a medical certificate or statutory declaration for any personal
leave you take (paid or unpaid) in accordance with the relevant legislation as amended from
time to time.
(e) For
the purpose of this employment contract, immediate family means your spouse (including former,
defacto and former defacto) or child, parent, grandparent, grandchild or sibling of you or
your spouse.
(f) For
the avoidance of any doubt, you are not entitled to be paid out any accrued but untaken personal/carer’s
leave on termination of your employment with the Employer.
4.4 Parental
leave and compassionate leave
The
Employer will grant parental leave and compassionate leave in accordance with the relevant legislation, and the policies and procedures
of the Employer.
4.5 Community
service leave
You
will be entitled to community service leave in accordance with the relevant legislation as amended from time to time.
4.6 Family
and domestic violence leave
You
will be entitled to paid family and domestic violence leave in accordance with the relevant legislation as amended from time to time.
7
4.7 Public
holidays
(a) You
are entitled to all public holidays as proclaimed without loss of pay, where the public holiday
falls on a day on which you would normally be required to work.
(b) Where
there is a need for work to be performed on a public holiday, the Company may request that
you attend work. You may only refuse the request if you have reasonable grounds for doing
so.
5. Remuneration
5.1 All
entitlements included
(a) You
acknowledge and agree that the totality of the remuneration payable under these Terms, however
described (Total Remuneration) compensates you for all work performed and includes all payments
and benefits the Employer is legally obliged to provide.
(b) You
acknowledge that your Total Remuneration is inclusive of a basic rate of pay that is at least
equal to the minimum rate under a modern award or the national minimum wage, whichever is
applicable to you, for each hour worked including but not limited to, reasonable additional
hours, entitlements to payment on breaks, overtime rates, loadings (including but not limited
to annual leave loading and shift loading), penalty rates, allowances and any other entitlement
which may be or become due to you under any relevant modern award, industrial agreement or
statute that may apply to you.
(c) For
the avoidance of any doubt, the Total Remuneration is specifically set-off against, applies
to and absorbs any minimum entitlements or other benefits that you are or may become entitled
to for work performed during any and all pay periods, including but not limited to, any minimum
wages or pay rates, entitlements to payment on breaks, overtime rates, loadings (including
but not limited to annual leave loading and shift loading), penalty rates, allowances and
any other entitlement which may be or become due to you under any relevant modern award,
industrial agreement or statute that may apply to you.
(d) If
at any time you are entitled to any payment or other benefit as a consequence of the employment,
whether under any relevant modern award, industrial agreement or statute, you agree that
the payment or benefit is calculated at the applicable minimum rate of pay in the industrial
agreement, any relevant modern award or statute.
(e) You
will not be paid less than the amount that you would otherwise be entitled to receive under
any applicable modern award, industrial agreement or statute.
5.2 Expenses
You
shall be entitled to reimbursement of such expenses that are incurred by you, with the prior written consent of the Employer, in performing
your duties under these Terms. For the avoidance of any doubt, evidence of such expenses (such as original receipts) is required before
any reimbursement will be made to you.
5.3 Salary
sacrifice
Subject
to any legal requirements, you may request to salary sacrifice a portion of your pre-tax Total Remuneration including, for example, by
requesting that the Employer pays a portion of your pre-tax Remuneration into your nominated superannuation fund or applies it against
payments for a motor vehicle.
8
6. Ending
(Terminating) the Employment
6.1 By
the Employee
You
may terminate your employment with the Employer by giving three (3) months notice in writing to the Employer.
6.2 By
the Employer upon giving notice
(a) The
Employer may terminate your employment by giving three (3) months notice in writing or payment
in lieu of notice.
6.3 By
the Employer for proper cause
(a) The
Employer may terminate these Terms at any time without prior notice if you:
(1) commit
any serious or persistent breach of any of the provisions of these Terms;
(2) are
guilty of any serious misconduct or wilful neglect in the discharge of your duties;
(3) become
of unsound mind;
(4) are
convicted of any criminal offence other than an offence which in the reasonable opinion of
the Employer does not affect your position as employee of the Employer;
(5) breach
the alcohol and drug policy of the Employer while performing your duties; or
(6) do
anything which would justify summary dismissal at common law.
(b) Serious
misconduct for the purposes of clause 6.3(a)(2) which will result in instant dismissal includes
any of the following:
(1) physical
violence or fighting, provoked or otherwise;
(2) wilful
misuse of or damage to the property of the Employer;
(3) failure
to observe safety rules;
(4) unauthorised
possession of the property of the Employer;
9
(5) possession,
consumption or being under the influence of illicit drugs on or off the premises of the Employer
during working hours including meal breaks;
(6) refusal
to perform work assigned in accordance with your Job Description, unless such refusal is
lawful;
(7) serious
breaches of the policies of the Employer;
(8) wilful
disobedience;
(9) abandonment
of employment;
(10) dishonesty;
(11) sexual
harassment;
(12) criminal
conduct whether inside or outside the workplace;
(13) being
convicted with a serious criminal offence, resulting in a custodial sentence;
(14) any
conduct, which results in serious physical harm to a fellow employee, customer, Client, third
party or agent of the Employer;
(15) engaging
in deliberate conduct which has the potential, in the opinion of the Employer, to seriously
compromise in any way the safety of any employees, customers, Client, third parties or agents
of the Employer;
(16) any
wilful conduct, actions or communications which are likely to materially damage the business
or the reputation of the Employer or the reputation of any officer of the Employer including
making any such written or verbal communication or statement by a medium including radio,
television, internet, chat room, email, website or otherwise; and
(17) use
or conversion for your own benefit of any money, information or property belonging to the
Employer or any of its customers, or assist any others in such behaviour.
6.4 Stand
down
(a) The
Employer has the right to stand you down without pay for any day you cannot do your usual
work for any reason, including any strike, breakdown in machinery or circumstances outside
the Employer’s control such as pandemics or other natural disasters.
6.5 Suspension
(a) The
Employer may suspend you, with or without pay, while investigating any matter that the Employer
reasonably believes could lead to the Employer exercising its rights to terminate your employment
or taking other disciplinary action against you.
10
(b) During
any period of suspension, the Employer is not required to provide you with any work, and
the Employer may:
(1) restrict
your access to the Employer ‘s premises;
(2) require
you to return any property of the Employer, including any Confidential Information;
(3) restrict
your ability to access the Employer ‘s computer systems; and/or
(4) require
that you have no access or contact with the Employer’s Clients, suppliers or employees.
6.6 Documents
and other property of the Employer
(a) Upon
termination of your employment (regardless of the reason for the termination) without any
further demand, you must deliver to the Employer or any Related Entity, or its authorised
representative:
(1) all
computer discs, tapes, documents, records, notebooks, and similar repositories of Confidential
Information, in your possession or control relating in any way to any Confidential Information,
trade secrets, or the business or affairs of the Employer or any Related Entity; and
(2) any
property of the Employer or any Related Entity, to which the Employer or any Related Entity
has an entitlement to possession.
(b) You
are not entitled to retain a copy of a document referred to in clause 6.6(a).
(c) If
you have in your possession information or data belonging to the Employer or any Related
Entity which is recorded on any computer, mobile phone or any medium such that it is not
capable of delivery to the Employer, or any Related Entity, you must advise the Employer
of that fact and, subject to the right of the
Employer
or any Related Entity to obtain a copy of that information or data, erase that information or data so that it cannot be accessed, retrieved
or reconstructed.
(d) You
must provide to the Employer reasonable access to the devices outlined in clause 6.6(c) for
the Company to confirm that all property of the Employer and confidential information has
been removed or deleted.
6.7 Resignation
of directorships
(a) If
on the termination of your employment you are a director or other officer of the Employer
or another Related Entity you must resign as a director or officer of that Employer or Related
Entity as soon as practicable after the termination of your employment.
(b) You
irrevocably appoint the Secretary of the Employer, or any other employee nominated by the
Employer or the Related Entities, as attorney to sign any documents required to give effect
to your resignation from your position as director or officer as described in clause 6.7(a).
11
(c) If
your employment is terminated and you resign as a director or other officer, as contemplated
in clause 6.7(a), you have no entitlement to any compensation for the loss of that office.
(d) In
the event the Company fails to process your resignation within 14 days, The Company irrevocably
appoints you as its attorney to sign any documents required to give effect to your resignation
from your position as director or officer as described in clause 6.7(a), and the appointment
of the Chief Executive Officer or Company Secretary or other such member of the Board to
replace your role as director or other officer.
6.8 Authorised
deductions
(a) If
you receive a remuneration payment in excess of the amount owing to you in any one pay period,
you authorise the Employer to make appropriate deductions from your remuneration payment
in the next pay period or agreed number of pay periods immediately following discovery of
overpayment.
(b) The
Employer may deduct from any amounts owing to you on termination of your employment:
(1) any
amounts whatsoever owing by you to the Employer from time to time;
(2) any
compensation for unreturned property of the Employer or any Related Entity; and
(3) if
you fail to give the required notice of termination under these Terms, the amount that you
would have been paid in respect of the period of notice less any period of notice actually
given by you.
(c) You
acknowledge and agree that any such deductions are at your direction, are reasonable and
are principally for your benefit.
(d) You
agree to execute any such document provided by the Employer from time to time to give effect
to this clause including in respect of authorising any such deductions at termination of
your employment, or otherwise.
6.9 Non
disparagement and representations
Following
the termination of your employment for any reason, you agree not to:
(a) make
representations that you are in any way connected with the business of the Employer or any
Related Entity; and
(b) disparage
the Employer or any Related Entity and any directors, managers or employees of the Employer
or any Related Entity, in any way, whatsoever.
12
6.10 Gardening
leave
(a) If
at any time either party gives notice of termination pursuant to these Terms, the Employer
may, in its absolute discretion, modify your employment arrangements.
(b) Where
such modification occurs, during the notice period you:
(1) may
be required to perform duties which are different to those which you were required to perform
during your employment, provided that you have the necessary skill and competence to perform
the duties;
(2) require
you to work through all or part of your notice period;
(3) elect
to make payment in lieu of all or part of your notice period;
(4) may
be required to perform no duties at all;
(5) may
be required not to attend the premises of the Employer, unless expressly requested to do
so;
(6) may
be required not to have dealings with any customers or Clients of the Employer;
(7) agree
to be reasonably available to the Employer;
(8) will
remain an employee of the Employer.
(c) If
you fail to provide the Employer with the required period of notice, the Employer may withhold
any payments due to you on termination of your employment to a maximum amount permitted by
an applicable modern award or otherwise equivalent to what you would have received had you
worked the non-completed part of the required notice period.
7. Restrictive
Covenants after Termination of Employment
7.1 Post
termination restraint and non compete
(a) You
undertake and agree that you will not at any time during the Restraint Period:
(1) directly
or indirectly approach, canvass, solicit or endeavour to entice away from the Employer or
a Related Entity (including through the use of Social Media), the business or custom of any
Restrained Client;
(2) perform
any work or provide any services performed by you in the twelve (12) months preceding the
date of termination of your employment for, or on behalf of any Restrained Client;
(3) directly
or indirectly solicit, induce or encourage any Restrained Client (including through the use
of Social Media), to terminate or to not renew any business relationship, contract or arrangement
that Person has with the Employer or a Related Entity;
13
(4) directly
or indirectly, induce or encourage any director or employee of, or consultant to, the Employer
or a Related Entity (including through the use of Social Media), to terminate or to not renew
any business relationship, contract or arrangement that Person has with the Employer or a
Related Entity whether or not that Person would commit a breach of that Person’s contract;
(5) without
prior written consent of the Employer directly or indirectly carry on or be engaged, concerned
with or interested whether as a shareholder, director, employee, partner, joint venture participant,
principal, agent, trustee, consultant, unitholder or otherwise involved in carrying on any
business for a Competitor, within the Restraint Area; or
(6) counsel,
procure or otherwise assist any person to do any of the acts referred to in subclauses 7.1(a)(1)-(5)
above.
(b) You
acknowledge and agree that:
(1) Each
of the covenants made by you in clause 7.1(a) constitutes a separate and independent restraint
imposed on you under these Terms.
(2) Should
any of the covenants made by you in clause 7.1(a) be, or become, unenforceable, that does
not affect the validity or enforceability of the other covenants made under clause 7.1(a).
(3) Damages
may be inadequate compensation for breach of the obligations contained in this clause and,
subject to the Court’s discretion, the Employer may restrain, by an injunction or similar
remedy, any conduct or threatened conduct which is or will be in breach of this clause.
(c) The
restraints in clause 7.1(a) are reasonable and necessary to protect the Employer’s
legitimate business interests, including the preservation of its Restrained Client relationships,
the goodwill of its business and its Confidential Information.
7.2 Damages
for restraint
(a) Should
you breach the provisions of clause 7.1 with respect to competition, then you agree and irrevocably
acknowledge that the damages payable by you to the Employer:
(1) include
damages assessed in accordance with clause 7.2(b); and
(2) that
such damages represent a genuine pre-estimate of the loss which will be suffered by the Employer
as a result of such a breach.
14
(b) Damages
payable by you upon breach of the provisions of clause 7.1 shall include:
(1) where
the Employer has been instructed by the Restrained Client before the breach over a period
exceeding twelve (12) months then for an amount equivalent to 75% of the net fees in accounts
or services rendered by the Employer for or in respect of that Restrained Client in the twelve
(12) months preceding the date upon which you received instructions to act for the Restrained
Client; and
(2) where
the Employer has been instructed by the Restrained Client before the breach over a period
not exceeding twelve (12) months then for an amount which in the opinion of the Employer
would have been 75% of the amount of net fees in accounts or services rendered by the Employer
for or in respect of that Restrained Client in the twelve (12) months preceding the date
upon which you received instructions to act for the Restrained Client having regard to the
Restrained Client and its/his/her business and the circumstances of the instructions.
7.3 Definitions
In
this clause 7:
(a) Restrained
Client means any Person:
(1) who
is or has been a Client, adviser, or customer of the Employer or a Related Entity within
twelve (12) months immediately preceding the date of termination of your employment with
the Employer and with whom you have had personal contact or dealings (or with whom a person
reporting to you has had personal contact or dealings) at any time during the twelve (12)
months preceding the date of termination of your employment with the Employer;
(2) with
whom you have had discussions on behalf of the Employer or a Related Entity, whether concluded
or unconcluded, at any time during the twelve (12) months preceding the date of termination
of your employment with the Employer, with a view to that Person receiving products or services
from the Employer;
(3) who
has entered into a joint venture agreement with the Employer or a Related Entity regardless
of whether you have had personal contact or dealings with that Person at any time during
your employment with the Employer; or
(4) who
has a contractual relationship with the Employer or a Related Entity which in any way benefits
the Employer or a Related Entity.
(b) Restraint
Area means:
(1) Australia,
or if that area is decided by a court to be unenforceable then;
(2) New
South Wales, or if that area is decided by a court to be unenforceable, then,
(3) Greater
metropolitan region of Sydney.
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(c) Restraint
Period means:
(1) twelve
(12) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(2) nine
(9) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(3) six
(6) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(4) three
(3) months commencing on the date of termination of your employment with the Employer.
8. Ownership
of Intellectual Property
8.1 Ownership
of Intellectual Property
(a) Intellectual
Property includes Confidential Information, trade marks, patents, copyright, creations, concepts,
formulations, designs, slogans, promotions, techniques, processes, frameworks, diagrams,
thinking structures, protocols, models, know-how and other intellectual property rights.
It includes all property rights in, or relating to, any information, data, discovery, improvement,
design, invention, documentation, business method, computer programming method, software,
new or modified procedures or developments or similar and other non-physical property.
(b) The
Employer owns all Intellectual Property that you may discover, produce or conceive which
is related in any way to the Employer’s business (whether or not it can be patented,
can be subject to copyright or can be protected in any other way). This includes Intellectual
Property discovered, produced or conceived:
(1) during
employment (whether or not it is during office hours or on the Employer’s premises);
(2) after
employment has terminated, if it is based on something you worked on or became aware of while
employed by the Employer;
(3) by
using the Employer’s Confidential Information or its resources.
(c) You
give up any claim to that Intellectual Property and irrevocably assign it to the Employer.
You agree to sign and execute all documents and give the Employer any assistance and information
required to assign ownership of Intellectual Property in any part of the world for the Employer’s
exclusive benefit.
(d) You
appoint the Employer as your attorney to do anything you are required to do under this clause.
16
(e) You
must notify the Employer in writing of any Intellectual Property covered in clause 8.1(b)
as and when developed so that the Employer can take the necessary steps to protect its rights
in that Intellectual Property.
(f) You
will return all originals and copies of information to the Employer, including design, documentation,
software and material relating to any Intellectual Property, at the Employer’s request
or when your employment ends. You must destroy any copies that you cannot return. You agree
to confirm in writing that you have complied with this provision.
(g) These
Intellectual Property provisions apply both during and after the employment relationship
ends.
8.2 Moral
Rights
(a) You
waive any Moral Rights you have to any Intellectual Property referred to in clause 8.1(a)
and (b).
(b) You
warrant that you have given this consent and undertaking genuinely and without being subjected
to any duress by the Employer or any third party, and without relying on any representations
other than those expressly set out in these Terms.
9. Privacy
(a) You
consent to the Employer collecting, using and disclosing your personal information, as defined
in the Privacy Act 1988 (Cth), for any purpose relating to your employment.
(b) You
consent to the Employer disclosing your personal information to third parties where necessary
for reasons relating to your employment or the conduct and administration of the Employer’s
business. Third parties may include the Australian Tax Office, Australian Securities and
Investments Commission, superannuation fund trustees and administrators, the Employer’s
financial and legal advisers and law enforcement bodies. A third party may also be another
company within the corporate group of which the Employer is a member.
10. Policies
(a) Policies
may be updated, varied or amended by the Employer from time to time.
(b) You
must comply with the duties and obligations imposed on you under all Policies during your
employment, including under a Policy that is updated, varied or amended.
17
(c) Consequences
of a breach of a Policy by you may constitute serious misconduct and may result in disciplinary
action up to and including termination of your employment.
(d) You
acknowledge that;
(1) no
Policy forms part of these Terms unless expressly agreed in writing between you and the Employer;
and
(2) this
clause is not intended to create any binding obligations on the Employer to provide you with
any benefits conferred on you under any Policy.
(e) In
the event of any inconsistency between these Terms and a Policy, these Terms will prevail
to the extent of the inconsistency.
11. Social
Media
(a) During
your participation in Social Media activity in your personal time you must not make reference
to your employment or association with the Employer or make comments or include content about
the Employer. You will be held responsible for your conduct online if in the opinion of the
Employer your conduct online harms the reputation or interests of the Employer or has the
potential to harm the reputation or interests of the Employer.
(b) You
authorise, acknowledge, consent and agree:
(1) to
assign (and agree to assign) to the Employer from time to time throughout your employment,
ownership of any Social Media account (including Linkedln and Facebook) registered in your
name for the benefit of the Employer and operated by you, which involves the use of the Employer’s
information technology resources (including computers, networks or smart phones);
(2) to
submit to, and cooperate with, any audit conducted by the Employer of any Social Media accounts
operated by you (such as Linkedln and Facebook), either registered in the Employer’s
name and/or your name but only for the Employers benefit, including by delivering to the
Employer or its authorised representative, without any further demand, any and all usernames
and passwords associated with any such Social Media account, where the Employer has reasonable
grounds for suspecting that any applicable law, policy of the Employer or these Terms, is
being, or has been, breached (Audit);
(3) deliver
to the Employer or its authorised representative, without any further demand, any and all
usernames and passwords associated with any Social Media accounts operated by you on behalf
of the Employer (such as Linkedln and Facebook), and registered in the Employer’s name
and/or your name for the Employers Benefit, (where it involves the use of the Employer’s
information technology resources (including computers, networks or smart phones)), upon termination
of your employment (regardless of the reason of the termination), for the purpose of conducting
an Audit;
(4) that
the post-termination and non-compete obligations set out in clause 7 apply equally to any
conduct or threatened conduct by you on Social Media, including contact through Social Media.
18
12. Survival
For
the avoidance of doubt, any clause which by its nature is intended to survive termination of your employment survives termination of
your employment and these Terms, including clause 3, 5, 6, 7, 8, and 11.
13. Applicable
Law
The
Employer is required to observe certain minimum employment entitlements, including those arising under any modern award (if applicable).
However, even though reference is made to certain award-related and legislative entitlements throughout the Terms and the Letter of Offer,
no modern award, nor any other applicable industrial instrument or legislation (if applicable), are incorporated into these Terms.
14. Complying
with Terms, Rules, Regulations and Legal Requirements
(a) These
Terms will apply to your employment with the Employer whether you sign these Terms or not.
(b) The
Employer reserves the right to update these Terms from time to time and subject to your acceptance,
the updated Terms will apply to your employment with the Employer. You should ensure that
you regularly read and understand the current version of the Terms. Contact your manager
to gain access to the Terms.
(c) You
must abide by all rules, regulations and legal requirements of the Employer. To safeguard
against breaching this requirement, you should read and review the relevant policy and procedures
manual and operating guidelines regularly, and if still in doubt you should seek the advice
of your manager.
15. General
(a) These
Terms constitutes the entire agreement between the parties about its subject matter and supersedes
all previous communications, representations, understandings or agreements between the parties
on the subject matter.
19
(b) These
Terms are governed by the law in force in New South Wales.
(c) Each
party irrevocably and unconditionally submits to the non-exclusive jurisdiction of the courts
of New South Wales and courts of appeal from them. Each party waives any right it has to
object to an action being brought in those courts, to claim that the action has been brought
in an inconvenient forum or to claim that those courts do not have jurisdiction.
(d) A
party may exercise a right, power or remedy at its discretion and separately or concurrently
with another right, power or remedy. A single or partial exercise of a
right,
power or remedy by a party does not prevent a further exercise of that or of any other right, power or remedy. Failure by a party to
exercise or delay in exercising a right, power or remedy does not prevent its exercise. Further, a waiver of a right under these Terms
does not prevent the exercise of any other right.
(e) If
a court decides that part of these Terms is invalid or unenforceable, that part of the Terms
will be modified (if possible) so that it is enforceable. If that part cannot be modified,
it will be severed and the rest of the Terms will continue to operate.
(f) The
Parent Company unconditionally and irrevocably guarantees the due and punctual:
(1) performance
and observance by the Employer of all Guaranteed Obligations; and
(2) payment
by the Employer of any money.
(g) If
a breach occurs and is subsisting, the Parent Company will on demand made on it by the Employee:
(1) duly
and punctually perform the Guaranteed Obligations; and
(2) duly
and punctually pay to the Employee any money.
(h) The
Employee is not required to:
(1) take
any steps to enforce its rights under these Terms; or
(2) incur
any expense or make any payment,
(3) before
enforcing its rights against the Parent Company under these Terms.
(i) If
you are a new employee, you acknowledge receipt from the Employer of a Fair Work Information
Statement. However, the Fair Work Information Statement does not form part of these Terms.
20
16. Definitions
Unless
the context otherwise requires:
(a) Client
means any Person, contractor, firm, unit trust or company or other organisation which at
any time during the continuance of your employment was a client, referrer of clients, supplier,
adviser or customer of the Employer or a Related Entity.
(b) Competitor
means any business which sells, markets, supplies or otherwise promotes goods or services
the same as or substantially similar to those sold, marketed, supplied or otherwise promoted
by the Employer or a Related Entity, either now or in the future.
(c) Confidential
Information includes all information of the Employer which has been specifically designated
as confidential by the Employer, any patents (actual or pending), all trade secrets, formulas,
designs and the like relating to the business affairs of the Employer, or any of its related
entities, or any of their customers or clients or suppliers, or any person whose confidential
information you access or obtain as a result of your employment. Without limitation, this
includes any information concerning confidential know-how, clients lists, customer lists,
supplier lists, information about tenders and proposals, information about products and services
in development, business plans, sales plans, marketing plans, administration files, accounts,
prospects, research, management, financing, products, inventions, designs, suppliers, clients,
customers, management information systems, computer systems, processes and any data base,
data surveys, specifications, drawings, records, reports, software or other documents, material
or other information whether in writing or otherwise of or concerning the Employer, or any
of its related entities, or any of their clients, customers or suppliers to which you have
had access. This also includes any confidential information which you obtain for or from
any third party under the terms of any confidentiality agreement, and any other information
which relates to the commercial and financial activities of the Employer, the unauthorised
disclosure of administration matters which would embarrass, harm or prejudice the Employer
but does not extend to information already in the public domain unless such information arrived
there by unauthorised means.
(d) Employer
means SharonAI Pty Ltd (ACN 645 215 194).
(e) Guaranteed
Obligations means every obligation on the part of the Employer (whether alone or not)
which at any time arises under or in connection with these Terms including the payment or
reimbursement of any costs, expenses, liabilities, losses or damages.
(f) Job
Description means any document or description given by the Employer which details without
limitation the work or collection of duties and tasks that may comprise the day-to-day functions
of your role and may be varied by the Employer from time to time in its absolute discretion.
(g) Letter
of Offer means the letter from the Employer to you dated 14/10/24 attached to the Terms.
(h) Liquidity
Event means:
(1) a
successful initial public offering of shares in the Employer; and / or
21
(2) the
entry by the shareholders of the Employer into an unconditional contract for a trade sale
of all of the assets of the Employer.
(i) Listing
Event means the admission of the entire share capital of the Employer, or any special purpose
vehicle incorporated for that purpose, to the official list of the Stock Exchange.
(j) Moral
Rights has the meaning given to it in the Copyright Right Act 1968 (Cth) as amended
from time to time.
(k) Parent
Company means SharonAI Holdings Inc or any subsequent parent company
(l) Person
means any person, firm, unit trust, partnership, company or other organisation.
(m) Policy
means any policy, employee handbook, practice or guideline of the Employer, whether extracted
in these Terms or not, and as varied or amended from time to time by the Employer.
(n) Related
Body Corporate means any body corporate which is deemed to be related to the Employer
by virtue of section 9 of the Corporations Act 2001 (Cth).
(o) Related
Entities means any entity connected with the Employer by an interest in a common economic
enterprise, including the Parent Company, a Related Body Corporate of the Employer and Related
Entity means any one of them;
(p) Social
Media means internet-based sites and services, including but not limited to, blogging
and micro blogging websites such as Twitter; social networking sites such as Facebook and
Instagram; professional networking sites such as Linkedln; video and photo sharing websites
such as YouTube, Instagram and Flickr; forums and discussion boards such as Google Groups
and any other internet-based sites and services that would reasonably fall within the common
understanding of the umbrella term “Social Media”, including as they develop
in the future.
(q) Stock
Exchange means the Australian Stock Exchange Limited or any recognised stock exchange
approved by the Majority Shareholder.
(r) Terms
means the contract of employment constituted by these terms and conditions of employment
and the Letter of Offer, as amended or updated from time to time.
EX-10.3
EX-10.3
Filename: ex10-3.htm · Sequence: 4
Exhibit
10.3
30/04/2026
Andrew
Leece
4
Palm Beach Road
Palm
Beach NSW 2108
Dear
Andrew,
Employment
offer with SharonAI Pty Ltd (ACN 645 215 194) (Employer)
Further
to recent discussions, we are delighted to provide you with a new contract of employment to replace your existing contract of employment.
This
letter sets out particulars of your new contract of employment. If you accept this offer of employment your employment contract (Contract)
will be set out in:
1.
the
terms of this letter;
2.
the
terms of employment (Terms), a copy of which is attached.
This
Contract will then replace any previous agreements about your employment, except that any existing accrued entitlements and your prior
period of service will be recognised under this Contract. Your original commencement date for this purpose is set out in the particulars
on the next page of this letter.
Please
consider the terms of this Contract very carefully. The proposed Terms contain various undertakings on your part with respect to confidential
information and post-termination conduct, in the event that your employment with us ends. Accordingly, it is important that you take
the time required to carefully read all the documents and take independent legal advice if there is any aspect that is unclear to you.
Whilst
you will be employed by SharonAI Pty Ltd, SharonAI Pty Ltd’s parent company SharonAI Holdings Inc has agreed to guarantee
particular obligations of SharonAI Pty Ltd in respect of your employment and accordingly, SharonAI Holding Inc is a party to this Contract
to the extent of the guarantee provided.
Should
you wish to accept this new Contract, you must:
(a) initial
each page of the Terms;
(b) sign
a counterpart of this letter where indicated; and
(c) deliver
the initialled Terms and the counterpart signed copy of this letter to us within 7 days of
the date of this letter.
Your
employment under this Contract is otherwise then intended to start on the contract commencement date set out in the particulars on the
next page of this letter.
2
The
particulars of our offer of employment are as follows:
1.
Job title/role
You are employed as Chief Operations
Officer, on a full-time basis.
2.
Contract commencement date
The commencement
date for your employment under this Contract is 01/05/2026
3.
Original commencement date
Your original
employment commencement date for service related entitlements is 1 July 2024
4.
Job description
Your duties
will include the duties set out in your Job Description and other such duties determined by the Employer from time to time.
5.
Supervisor
You will report to the Chief
Executive Officer however the Employer may vary reporting lines at its discretion.
6.
Remuneration
You
will be paid an annual base salary of $563,380.00 AUD (Annual Salary).
Subject
to the Terms, this is the total remuneration paid to you.
7.
Review of Annual Salary
The
Annual Salary may be reviewed on the occurrence of a Listing Event or Liquidity Event (Review).
The
Review (and any increase to the Annual Salary) is subject to several factors, including:
(a)
your performance;
(b)
the performance of the
Employer; and
(c)
current market conditions.
For the avoidance
of any doubt, the Employer is under no obligation to increase the Annual Salary, as part of any Review, and your Annual Salary may
remain the same.
8.
Discretionary bonus scheme
STI Award
You are eligible
for a variable incentive of up to 100% of your Base Remuneration, payable in cash and/or RSUs, subject to annual performance outcomes
and Company discretion.
3
9.
Discretionary Offer of Shares
The company operates the 2025
Omnibus Equity Incentive Plan (Plan), or other such plan as modified, amended or replaced from time to time. Under the terms
of this plan, employees are awarded Restricted Stock Unit (RSU’s) as part of Long-Term Incentive (LTI) program.
LTI Award
You will be eligible for up to 125% of your
Base renumeration, which will be award in the form of RSU’s.
Listing Award
You will be eligible for a one off 50% of
your Base renumeration, which will be award in the form of RSU’s.
10.
Pay day
Currently on the 15th day
of each month but may change from time to time.
11.
Location of work
Your location of work is
either Sydney or North Sydney, New South Wales or any other location as the Employer may require from time to time on a temporary
or permanent basis. You will be allowed to work from home (WFH) in accordance with the workload and requirements of your role.
12.
Superannuation
In addition to the Annual Salary, you will
receive superannuation contributions in line with the minimum compulsory contribution rate required to be paid by the Employer, in
accordance with applicable legislation.
13.
Hours of work
Your hours of work are made up of at least
38 hours per week (plus reasonable additional hours as are necessary for the proper performance of your duties) (Work Hours).
You may be required to work other reasonable
additional hours, in addition to the Work Hours, from time to time, including outside the abovementioned start and finish times,
and days, as appropriate.
Subject to the Terms, the Annual Salary
is deemed to cover payment for the overall performance of the job.
14.
Probationary period
NA
15.
Annual leave & long
service leave
You are
entitled to statutory annual leave and long service leave entitlements.
16.
Paid personal/carers leave (including sick
leave)
You are entitled to statutory personal/carers
leave (including sick leave).
17.
Unpaid parental leave (including maternity
leave)
You are entitled to statutory unpaid parental
leave (including maternity leave).
18.
Terms and conditions
The attached terms and conditions form part
of your employment contract with the Employer.
4
The
National Employment Standards (NES) which govern the majority of employees commenced on 1 January 2010. The NES are minimum entitlements
which are intended to apply to all private sector employees regardless of whether they are covered by a modern award, agreement or contract.
The 10 matters covered by the NES include:
● maximum
weekly hours of work;
● requests
for flexible working arrangements;
● parental
leave;
● annual
leave;
● personal/carer’s
leave and compassionate leave;
● community
service leave;
● long
service leave;
● public
holidays;
● notice
of termination or redundancy pay; and
● the
provision of a Fair Work Information Statement to employees.
Please
find enclosed a copy of the Fair Work Information Statement. It contains information about the NES, modern awards, agreement-making,
the right to freedom of association, termination of employment, individual flexibility arrangements, rights of entry, transfer of business,
and the respective roles of the Fair Work Commission and the Fair Work Ombudsman.
If
any term of this employment contract is less favourable to you than the National Employment Standards, the National Employment Standards
will prevail over the term to the extent that the term is less favourable. However, the NES does not form part of, and are not incorporated
into, these Terms.
Yours
faithfully
SharonAI
Pty Ltd
Encl
I
hereby accept the above terms and conditions of employment with the Employer and acknowledge that this Contract will replace any previous
agreement regarding the terms of my employment with the Employer:
/s/
Andrew Leece
04/30/2026
Signature
Date
SIGNED for and behalf of SHARONAI
James
Manning
PTY LTD ACN 645 215 194 by an
Name of authorised representative
authorised representative
(please print)
/s/ James Manning
Signature of authorised representative
EXECUTED by SHARONAI HOLDINGS
INC by its authorised signatory
/s/ James Manning
Signature of signatory
James Manning
Name of signatory (please print)
SHARONAI
PTY LTD
(the
Employer)
TERMS
OF EMPLOYMENT
1.
Corporate Structure
1
2.
Period of Employment
1
2.1
Letter of Offer and acceptance
1
2.2
Probation
1
2.3
Following probationary
period
1
3.
Your Responsibilities
1
3.1
Duties and responsibilities
of Employees
1
3.2
Job Description and job
directions
2
3.3
Operational requirements
of the Employer and working conditions
2
3.4
Other employment
2
3.5
Confidentiality
2
3.6
Secrecy
4
3.7
Media and other communications
4
3.8
Monitoring and surveillance/Information
technology
4
3.9
Pecuniary interests
4
3.10
Ability to perform duties
4
3.11
Work rights
5
3.12
Medical examination
5
4.
Employee Benefits
5
4.1
Annual leave
5
4.2
Long service leave
5
4.3
Paid personal/carers leave
(including sick leave)
5
4.4
Parental leave and compassionate
leave
6
4.5
Community service leave
6
4.6
Family and domestic violence
leave
6
4.7
Public holidays
6
5.
Remuneration
7
5.1
All entitlements included
7
5.2
Expenses
7
5.3
Salary sacrifice
7
6.
Ending (Terminating) the Employment
8
6.1
By the Employee
8
6.2
By the Employer upon giving
notice
8
6.3
By the Employer for proper
cause
8
2
6.4
Stand down
9
6.5
Suspension
10
6.6
Documents and other property
of the Employer
10
6.7
Resignation of directorships
10
6.8
Authorised deductions
11
6.9
Non disparagement and representations
11
6.10
Gardening leave
12
7.
Restrictive Covenants after Termination
of Employment
12
7.1
Post termination restraint
and non compete
12
7.2
Damages for restraint
13
7.3
Definitions
14
8.
Ownership of Intellectual Property
15
8.1
Ownership of Intellectual
Property
15
8.2
Moral Rights
16
9.
Privacy
16
10.
Policies
16
11.
Social Media
17
12.
Survival
18
13.
Applicable Law
18
14.
Complying with Terms, Rules, Regulations
and Legal Requirements
18
15.
General
19
16.
Definitions
20
1
1.
Corporate Structure
SharonAI
Pty Ltd (ACN 645 215 194) is the Employer. SharonAI Holdings Inc is the parent company of the Employer and guarantees particular obligations
of the Employer in respect of your employment.
2. Period
of Employment
2.1
Letter of Offer and acceptance
Should
you accept the offer of employment made in the Letter of Offer, your contract of employment with the Employer will comprise the Letter
of Offer and these Terms. Acceptance of the employment offer made in the Letter of Offer is subject to your acceptance of these Terms.
2.2
Probation
(a) If
your initial employment is subject to a probationary period:
(1) during
the probationary period, either party may terminate these Terms by giving to the other one
(1) week’s notice in writing or in the case of the Employer paying one (1) week’s
wages in lieu of notice;
(2) the
Employer may extend the probationary period set out in the Letter of Offer for a reasonable
period (of which you will be advised in writing).
(b) For
the avoidance of any doubt, no notice is required under clause 2.2 if the Employer terminates
your employment for proper cause under clause 6.3.
2.3
Following probationary period
Following
expiration of any probationary period, subject to neither party exercising the rights to terminate these Terms under clause 2.2, your
employment is confirmed and may be terminated only under clause 6.
3. Your
Responsibilities
3.1
Duties and responsibilities
of Employees
You
must:
(a) well
and faithfully serve the Employer and use your best endeavours to promote the interest and
welfare of the Employer;
(b) preserve
and enhance the goodwill, business and reputation of the Employer and any Related Entity;
2
(c) comply
with all laws that are relevant to the work performed under these Terms;
(d) if
required, in pursuance of your duties, undertake work not only for the Employer but also
for any Related Entity, as the Employer may from time to time require; and
(e) not
bind or attempt to bind the Employer or any Related Entity to any agreement except as authorised
by these Terms. You agree to indemnify the Employer or any Related Entity in respect of all
unauthorised representations or agreements that you make and for which you do not have any
express authority.
3.2
Job Description and job directions
Your
duties include the duties set out in your Job Description and such other duties as the Employer may require from time to time. You must
carry out your duties, efficiently and diligently, in accordance with such lawful orders, instructions and directions as the Employer
may from time to time reasonably and lawfully give to you.
3.3
Operational requirements
of the Employer and working conditions
The
Employer retains the right to change your position, your location of work, your Job Description, your duties the operational procedures
of the Employer and working conditions of employees, at any time, to bring about any structural or administrative change to the business
of the Employer or provide a safe and healthy work environment for employees.
3.4
Other employment
You
must not engage or be concerned (either directly or indirectly and either alone or jointly) in any capacity with any Person, including
employment, consultancy or agency, which is in any way related to the business of the Employer including for a Competitor, unless you
first obtain the consent in writing of the Employer.
3.5
Confidentiality
(a) You
must not, during or after the period of your employment with the Employer, except in the
proper course of your duties or as permitted by the Employer in writing or as required by
law, use for your own benefit or gain, divulge to any person, firm, company or other organisation
whatsoever, or use any trade secret or any Confidential Information belonging to the Employer
including but not limited to information regarding:
(1) the
business or financial arrangements or position of the Employer or any Related Entity of the
Employer;
(2) without
limiting the generality of clause 3.5(a)(1), any computer programs, templates, patterns,
models or designs created by you during the course of your employment with the Employer or
otherwise, technical data, trade secrets, business processes or corporate information, financial
information, manuals or computer software and know-how;
3
(3) details
of suppliers of the Employer or any Related Entity, including details of the agreements and
arrangements with suppliers;
(4) details
of Clients of the Employer or any Related Entity including client relationship details, client
files and client lists;
(5) any
of the dealings, transactions or affairs of the Employer or any Related Entity of the Employer.
(b) You
must, during and following the period of your employment with the Employer, use your best
endeavours to prevent the publication, use or disclosure of any such trade secret or Confidential
Information.
(c) Any
Confidential Information which is disclosed by you in accordance with these Terms, must only
be done to the limited extent it is necessary, to Persons who:
(1) have
been approved by the Employer, to receive such information;
(2) are
aware and agree that the Confidential Information must be kept confidential; and
(3) sign
and agree to be bound by the terms of any confidentiality agreement, as may be required by
the Employer to be signed, from time to time.
(d) If
you are uncertain about whether information is Confidential Information, you must immediately
ask your supervisor or the Employer. Until you receive an answer, you must treat that information
as Confidential Information.
(e) Upon
the termination of your employment with the Employer, you must not:
(1) represent
yourself as being in any way connected with or interested in the business of the Employer;
or
(2) at
any time without the written authority of the Employer, divulge to any person any information
in connection with the Employer or any of the businesses or customers or Clients of the Employer
which you may have acquired during your employment.
(f) You
acknowledge that a breach of this clause may cause the Employer or any Related Entity (whichever
is applicable) irreparable damage for which monetary damages would not be an adequate remedy.
Accordingly, in addition to other remedies, the Employer or any Related Entity (whichever
is applicable) may seek and obtain injunctive relief against such a breach or threatened
breach.
(g) You
will fully indemnify the Employer in respect of any and all loss, damage, claims, liability,
cost and expenses, of any kind, suffered or incurred by the Employer as a result of your
breach of this clause, in any way, including, but not limited to, any disclosure by you of
any Confidential Information to any Person(s), other than is authorised under these Terms.
4
3.6
Secrecy
To
the extent permitted by law, you agree not to disclose the content of these Terms (other than the remuneration provisions) to any third
party whatsoever except for the purpose of obtaining legal advice or compliance with the obligations of a party under any legislation.
3.7
Media and other communications
Unless
expressly authorised by the Employer in writing you are prohibited from dealing with the media of whatever kind and are not authorised
to give details regarding the Employer or its operations.
3.8
Monitoring and surveillance/Information
technology
As
a condition of using the Employer’s communication and information technology systems you consent to the Employer carrying out continuous
monitoring, recording and surveillance of all communications, and all use of, information technology systems and electronic resources
(including telephone conversations, emails and internet access) in the course of your employment and when using resources of the Employer
outside work.
3.9
Pecuniary interests
You
must not have any direct or indirect pecuniary interests that would in the reasonable opinion of the Employer in any way compromise the
performance of your duties under these Terms. In particular, you must not hold any position for monetary or other reward which would
conflict with your responsibilities to the Employer or cause loss, detriment or embarrassment to the Employer.
3.10
Ability to perform duties
(a) You
warrant to the Employer that there are no limitations on your ability to fully perform all
of your duties and responsibilities for the Employer, including limitations arising from
any medical restrictions or any prior employment.
(b) You
warrant to the Employer that you are able to perform the physical requirements and any other
inherent requirements of the position. You consent to providing the Employer with all information
(in writing and prior to signing these Terms) regarding any medical restrictions that may
affect your ability to perform the position. The purpose of the Employer obtaining this information
is to determine that you are able to safely perform the duties of this position and other
related purposes.
(c) You
warrant to the Employer that you will not breach continuing obligations arising from any
prior employment in the performance of your duties and responsibilities for the Employer,
including confidentiality obligations.
(d) You
warrant to the Employer that any information provided by you to the Employer prior to signing
these Terms is true and correct to the best of your knowledge.
(e) Any
breach of the provisions contained in this clause will constitute grounds for immediate termination
of your employment.
5
3.11
Work rights
Your
ongoing employment is conditional on you having the right to work in Australia at all times during your employment. The Employer may
require you to provide documents evidencing your right to work in Australia.
3.12
Medical examination
(a) If
you suffer from or the Employer reasonably believes that you suffer from an illness or injury
of any type and the Employer believes that work health and safety risks may arise as a result
of you performing work, the Employer may require you to attend a medical examination to determine
the extent of such risks (if any).
(b) You
consent to the doctor conducting such a medical examination and providing a medical report
and any other information to the Employer. You also agree to sign any medical authority that
a medical practitioner may require before releasing information to the Employer.
4. Employee
Benefits
4.1
Annual leave
(a) You
are entitled to annual leave in accordance with the relevant legislation and any applicable
modern award (if any).
(b) Annual
leave may be taken for a period agreed between you and the Employer.
(c) The
Employer may not grant annual leave during peak business times, and you agree that any refusal
by the Employer to grant you leave during these times is reasonable.
(d) The
Employer may require you to take paid annual leave in particular circumstances, including
during all or part of any annual shutdown period of the Employer.
4.2
Long service leave
You
are entitled to long service leave in accordance with the relevant legislation.
4.3
Paid personal/carers leave
(including sick leave)
(a) You
are entitled to paid personal/carers leave (including sick leave) in accordance with the
relevant legislation, and the policies and procedures of the Employer. Currently, that entitlement
is ten (10) days for each year of service (which accrues progressively during a year of service
according to your ordinary hours of work).
(b) If
you have not used all of your allowed personal leave and if you are absent from work on account
of personal illness or on account of injury by accident you shall be entitled to leave of
absence without deduction of pay subject to the following conditions and limitations:
(1) you
shall not be entitled to paid leave of absence for any period in respect of which you are
entitled to worker’s compensation payments;
(2) you
shall as soon as reasonably practicable and prior to the ordinary hours of the first day
or shift of such absence, telephone the Employer to advise of your inability to attend for
duty and as far as practicable state the nature of the injury or illness and the estimated
duration of the absence; and
(3) you
must prove to the satisfaction of the Employer that you were unable on account of such illness
or injury to attend for duty on the day or days for which sick leave is claimed.
6
(c) If
you have exhausted your paid personal leave entitlements under this clause and you comply
with the relevant statutory notice requirements, you are entitled to an additional two days’
unpaid carer’s leave per occasion in the event of illness or injury of, or an unexpected
emergency affecting, an immediate family member or member of your household. The two days’
unpaid carer’s leave must be taken consecutively unless otherwise agreed between you
and the Employer.
(d) If
you need (or needed) to take personal leave (paid or unpaid) in accordance with this clause,
you must notify the Employer of the need as soon as practicable. The Employer reserves the
right to require you to submit a medical certificate or statutory declaration for any personal
leave you take (paid or unpaid) in accordance with the relevant legislation as amended from
time to time.
(e) For
the purpose of this employment contract, immediate family means your spouse (including former,
defacto and former defacto) or child, parent, grandparent, grandchild or sibling of you or
your spouse.
(f) For
the avoidance of any doubt, you are not entitled to be paid out any accrued but untaken personal/carer’s
leave on termination of your employment with the Employer.
4.4
Parental leave and compassionate
leave
The
Employer will grant parental leave and compassionate leave in accordance with the relevant legislation, and the policies and procedures
of the Employer.
4.5
Community service leave
You
will be entitled to community service leave in accordance with the relevant legislation as amended from time to time.
4.6
Family and domestic violence
leave
You
will be entitled to paid family and domestic violence leave in accordance with the relevant legislation as amended from time to time.
4.7
Public holidays
(a) You
are entitled to all public holidays as proclaimed without loss of pay, where the public holiday
falls on a day on which you would normally be required to work.
(b) Where
there is a need for work to be performed on a public holiday, the Company may request that
you attend work. You may only refuse the request if you have reasonable grounds for doing
so.
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5. Remuneration
5.1
All entitlements included
(a) You
acknowledge and agree that the totality of the remuneration payable under these Terms, however
described (Total Remuneration) compensates you for all work performed and includes all payments
and benefits the Employer is legally obliged to provide.
(b) You
acknowledge that your Total Remuneration is inclusive of a basic rate of pay that is at least
equal to the minimum rate under a modern award or the national minimum wage, whichever is
applicable to you, for each hour worked including but not limited to, reasonable additional
hours, entitlements to payment on breaks, overtime rates, loadings (including but not limited
to annual leave loading and shift loading), penalty rates, allowances and any other entitlement
which may be or become due to you under any relevant modern award, industrial agreement or
statute that may apply to you.
(c) For
the avoidance of any doubt, the Total Remuneration is specifically set-off against, applies
to and absorbs any minimum entitlements or other benefits that you are or may become entitled
to for work performed during any and all pay periods, including but not limited to, any minimum
wages or pay rates, entitlements to payment on breaks, overtime rates, loadings (including
but not limited to annual leave loading and shift loading), penalty rates, allowances and
any other entitlement which may be or become due to you under any relevant modern award,
industrial agreement or statute that may apply to you.
(d) If
at any time you are entitled to any payment or other benefit as a consequence of the employment,
whether under any relevant modern award, industrial agreement or statute, you agree that
the payment or benefit is calculated at the applicable minimum rate of pay in the industrial
agreement, any relevant modern award or statute.
(e) You
will not be paid less than the amount that you would otherwise be entitled to receive under
any applicable modern award, industrial agreement or statute.
5.2
Expenses
You
shall be entitled to reimbursement of such expenses that are incurred by you, with the prior written consent of the Employer, in performing
your duties under these Terms. For the avoidance of any doubt, evidence of such expenses (such as original receipts) is required before
any reimbursement will be made to you.
5.3
Salary sacrifice
Subject
to any legal requirements, you may request to salary sacrifice a portion of your pre-tax Total Remuneration including, for example, by
requesting that the Employer pays a portion of your pre-tax Remuneration into your nominated superannuation fund or applies it against
payments for a motor vehicle.
8
6. Ending
(Terminating) the Employment
6.1
By the Employee
You
may terminate your employment with the Employer by giving three (3) months notice in writing to the Employer.
6.2
By the Employer upon giving
notice
(a) The
Employer may terminate your employment by giving three (3) months notice in writing or payment
in lieu of notice.
6.3
By the Employer for proper
cause
(a) The
Employer may terminate these Terms at any time without prior notice if you:
(1) commit
any serious or persistent breach of any of the provisions of these Terms;
(2) are
guilty of any serious misconduct or wilful neglect in the discharge of your duties;
(3) become
of unsound mind;
(4) are
convicted of any criminal offence other than an offence which in the reasonable opinion of
the Employer does not affect your position as employee of the Employer;
(5) breach
the alcohol and drug policy of the Employer while performing your duties; or
(6) do
anything which would justify summary dismissal at common law.
(b) Serious
misconduct for the purposes of clause 6.3(a)(2) which will result in instant dismissal includes
any of the following:
(1) physical
violence or fighting, provoked or otherwise;
(2) wilful
misuse of or damage to the property of the Employer;
(3) failure
to observe safety rules;
(4) unauthorised
possession of the property of the Employer;
9
(5) possession,
consumption or being under the influence of illicit drugs on or off the premises of the Employer
during working hours including meal breaks;
(6) refusal
to perform work assigned in accordance with your Job Description, unless such refusal is
lawful;
(7) serious
breaches of the policies of the Employer;
(8) wilful
disobedience;
(9) abandonment
of employment;
(10) dishonesty;
(11) sexual
harassment;
(12) criminal
conduct whether inside or outside the workplace;
(13) being
convicted with a serious criminal offence, resulting in a custodial sentence;
(14) any
conduct, which results in serious physical harm to a fellow employee, customer, Client, third
party or agent of the Employer;
(15) engaging
in deliberate conduct which has the potential, in the opinion of the Employer, to seriously
compromise in any way the safety of any employees, customers, Client, third parties or agents
of the Employer;
(16) any
wilful conduct, actions or communications which are likely to materially damage the business
or the reputation of the Employer or the reputation of any officer of the Employer including
making any such written or verbal communication or statement by a medium including radio,
television, internet, chat room, email, website or otherwise; and
(17) use
or conversion for your own benefit of any money, information or property belonging to the
Employer or any of its customers, or assist any others in such behaviour.
6.4
Stand down
(a) The
Employer has the right to stand you down without pay for any day you cannot do your usual
work for any reason, including any strike, breakdown in machinery or circumstances outside
the Employer’s control such as pandemics or other natural disasters.
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6.5
Suspension
(a) The
Employer may suspend you, with or without pay, while investigating any matter that the Employer
reasonably believes could lead to the Employer exercising its rights to terminate your employment
or taking other disciplinary action against you.
(b) During
any period of suspension, the Employer is not required to provide you with any work, and
the Employer may:
(1) restrict
your access to the Employer ‘s premises;
(2) require
you to return any property of the Employer, including any Confidential Information;
(3) restrict
your ability to access the Employer ‘s computer systems; and/or
(4) require
that you have no access or contact with the Employer’s Clients, suppliers or employees.
6.6
Documents and other property
of the Employer
(a) Upon
termination of your employment (regardless of the reason for the termination) without any
further demand, you must deliver to the Employer or any Related Entity, or its authorised
representative:
(1) all
computer discs, tapes, documents, records, notebooks, and similar repositories of Confidential
Information, in your possession or control relating in any way to any Confidential Information,
trade secrets, or the business or affairs of the Employer or any Related Entity; and
(2) any
property of the Employer or any Related Entity, to which the Employer or any Related Entity
has an entitlement to possession.
(b) You
are not entitled to retain a copy of a document referred to in clause 6.6(a).
(c) If
you have in your possession information or data belonging to the Employer or any Related
Entity which is recorded on any computer, mobile phone or any medium such that it is not
capable of delivery to the Employer, or any Related Entity, you must advise the Employer
of that fact and, subject to the right of the
Employer
or any Related Entity to obtain a copy of that information or data, erase that information or data so that it cannot be accessed, retrieved
or reconstructed.
(d) You
must provide to the Employer reasonable access to the devices outlined in clause 6.6(c) for
the Company to confirm that all property of the Employer and confidential information has
been removed or deleted.
6.7
Resignation of directorships
(a) If
on the termination of your employment you are a director or other officer of the Employer
or another Related Entity you must resign as a director or officer of that Employer or Related
Entity as soon as practicable after the termination of your employment.
(b) You
irrevocably appoint the Secretary of the Employer, or any other employee nominated by the
Employer or the Related Entities, as attorney to sign any documents required to give effect
to your resignation from your position as director or officer as described in clause 6.7(a).
11
(c) If
your employment is terminated and you resign as a director or other officer, as contemplated
in clause 6.7(a), you have no entitlement to any compensation for the loss of that office.
(d) In
the event the Company fails to process your resignation within 14 days, The Company irrevocably
appoints you as its attorney to sign any documents required to give effect to your resignation
from your position as director or officer as described in clause 6.7(a), and the appointment
of the Chief Executive Officer or Company Secretary or other such member of the Board to
replace your role as director or other officer.
6.8
Authorised deductions
(a) If
you receive a remuneration payment in excess of the amount owing to you in any one pay period,
you authorise the Employer to make appropriate deductions from your remuneration payment
in the next pay period or agreed number of pay periods immediately following discovery of
overpayment.
(b) The
Employer may deduct from any amounts owing to you on termination of your employment:
(1) any
amounts whatsoever owing by you to the Employer from time to time;
(2) any
compensation for unreturned property of the Employer or any Related Entity; and
(3) if
you fail to give the required notice of termination under these Terms, the amount that you
would have been paid in respect of the period of notice less any period of notice actually
given by you.
(c) You
acknowledge and agree that any such deductions are at your direction, are reasonable and
are principally for your benefit.
(d) You
agree to execute any such document provided by the Employer from time to time to give effect
to this clause including in respect of authorising any such deductions at termination of
your employment, or otherwise.
6.9
Non disparagement and representations
Following
the termination of your employment for any reason, you agree not to:
(a) make
representations that you are in any way connected with the business of the Employer or any
Related Entity; and
(b) disparage
the Employer or any Related Entity and any directors, managers or employees of the Employer
or any Related Entity, in any way, whatsoever.
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6.10
Gardening leave
(a) If
at any time either party gives notice of termination pursuant to these Terms, the Employer
may, in its absolute discretion, modify your employment arrangements.
(b) Where
such modification occurs, during the notice period you:
(1) may
be required to perform duties which are different to those which you were required to perform
during your employment, provided that you have the necessary skill and competence to perform
the duties;
(2) require
you to work through all or part of your notice period;
(3) elect
to make payment in lieu of all or part of your notice period;
(4) may
be required to perform no duties at all;
(5) may
be required not to attend the premises of the Employer, unless expressly requested to do
so;
(6) may
be required not to have dealings with any customers or Clients of the Employer;
(7) agree
to be reasonably available to the Employer;
(8) will
remain an employee of the Employer.
(c) If
you fail to provide the Employer with the required period of notice, the Employer may withhold
any payments due to you on termination of your employment to a maximum amount permitted by
an applicable modern award or otherwise equivalent to what you would have received had you
worked the non-completed part of the required notice period.
7. Restrictive
Covenants after Termination of Employment
7.1
Post termination restraint
and non compete
(a) You
undertake and agree that you will not at any time during the Restraint Period:
(1) directly
or indirectly approach, canvass, solicit or endeavour to entice away from the Employer or
a Related Entity (including through the use of Social Media), the business or custom of any
Restrained Client;
(2) perform
any work or provide any services performed by you in the twelve (12) months preceding the
date of termination of your employment for, or on behalf of any Restrained Client;
(3) directly
or indirectly solicit, induce or encourage any Restrained Client (including through the use
of Social Media), to terminate or to not renew any business relationship, contract or arrangement
that Person has with the Employer or a Related Entity;
13
(4) directly
or indirectly, induce or encourage any director or employee of, or consultant to, the Employer
or a Related Entity (including through the use of Social Media), to terminate or to not renew
any business relationship, contract or arrangement that Person has with the Employer or a
Related Entity whether or not that Person would commit a breach of that Person’s contract;
(5) without
prior written consent of the Employer directly or indirectly carry on or be engaged, concerned
with or interested whether as a shareholder, director, employee, partner, joint venture participant,
principal, agent, trustee, consultant, unitholder or otherwise involved in carrying on any
business for a Competitor, within the Restraint Area; or
(6) counsel,
procure or otherwise assist any person to do any of the acts referred to in subclauses 7.1(a)(1)-(5)
above.
(b) You
acknowledge and agree that:
(1) Each
of the covenants made by you in clause 7.1(a) constitutes a separate and independent restraint
imposed on you under these Terms.
(2) Should
any of the covenants made by you in clause 7.1(a) be, or become, unenforceable, that does
not affect the validity or enforceability of the other covenants made under clause 7.1(a).
(3) Damages
may be inadequate compensation for breach of the obligations contained in this clause and,
subject to the Court’s discretion, the Employer may restrain, by an injunction or similar
remedy, any conduct or threatened conduct which is or will be in breach of this clause.
(c) The
restraints in clause 7.1(a) are reasonable and necessary to protect the Employer’s
legitimate business interests, including the preservation of its Restrained Client relationships,
the goodwill of its business and its Confidential Information.
7.2
Damages for restraint
(a) Should
you breach the provisions of clause 7.1 with respect to competition, then you agree and irrevocably
acknowledge that the damages payable by you to the Employer:
(1) include
damages assessed in accordance with clause 7.2(b); and
(2) that
such damages represent a genuine pre-estimate of the loss which will be suffered by the Employer
as a result of such a breach.
(b) Damages
payable by you upon breach of the provisions of clause 7.1 shall include:
(1) where
the Employer has been instructed by the Restrained Client before the breach over a period
exceeding twelve (12) months then for an amount equivalent to 75% of the net fees in accounts
or services rendered by the Employer for or in respect of that Restrained Client in the twelve
(12) months preceding the date upon which you received instructions to act for the Restrained
Client; and
(2) where
the Employer has been instructed by the Restrained Client before the breach over a period
not exceeding twelve (12) months then for an amount which in the opinion of the Employer
would have been 75% of the amount of net fees in accounts or services rendered by the Employer
for or in respect of that Restrained Client in the twelve (12) months preceding the date
upon which you received instructions to act for the Restrained Client having regard to the
Restrained Client and its/his/her business and the circumstances of the instructions.
14
7.3
Definitions
In
this clause 7:
(a) Restrained
Client means any Person:
(1) who
is or has been a Client, adviser, or customer of the Employer or a Related Entity within
twelve (12) months immediately preceding the date of termination of your employment with
the Employer and with whom you have had personal contact or dealings (or with whom a person
reporting to you has had personal contact or dealings) at any time during the twelve (12)
months preceding the date of termination of your employment with the Employer;
(2) with
whom you have had discussions on behalf of the Employer or a Related Entity, whether concluded
or unconcluded, at any time during the twelve (12) months preceding the date of termination
of your employment with the Employer, with a view to that Person receiving products or services
from the Employer;
(3) who
has entered into a joint venture agreement with the Employer or a Related Entity regardless
of whether you have had personal contact or dealings with that Person at any time during
your employment with the Employer; or
(4) who
has a contractual relationship with the Employer or a Related Entity which in any way benefits
the Employer or a Related Entity.
(b) Restraint
Area means:
(1) Australia,
or if that area is decided by a court to be unenforceable then;
(2) New
South Wales, or if that area is decided by a court to be unenforceable, then,
(3) Greater
metropolitan region of Sydney.
15
(c) Restraint
Period means:
(1) twelve
(12) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(2) nine
(9) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(3) six
(6) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(4) three
(3) months commencing on the date of termination of your employment with the Employer.
8. Ownership
of Intellectual Property
8.1
Ownership of Intellectual
Property
(a) Intellectual
Property includes Confidential Information, trade marks, patents, copyright, creations, concepts,
formulations, designs, slogans, promotions, techniques, processes, frameworks, diagrams,
thinking structures, protocols, models, know-how and other intellectual property rights.
It includes all property rights in, or relating to, any information, data, discovery, improvement,
design, invention, documentation, business method, computer programming method, software,
new or modified procedures or developments or similar and other non-physical property.
(b) The
Employer owns all Intellectual Property that you may discover, produce or conceive which
is related in any way to the Employer’s business (whether or not it can be patented,
can be subject to copyright or can be protected in any other way). This includes Intellectual
Property discovered, produced or conceived:
(1) during
employment (whether or not it is during office hours or on the Employer’s premises);
(2) after
employment has terminated, if it is based on something you worked on or became aware of while
employed by the Employer;
(3) by
using the Employer’s Confidential Information or its resources.
(c) You
give up any claim to that Intellectual Property and irrevocably assign it to the Employer.
You agree to sign and execute all documents and give the Employer any assistance and information
required to assign ownership of Intellectual Property in any part of the world for the Employer’s
exclusive benefit.
(d) You
appoint the Employer as your attorney to do anything you are required to do under this clause.
16
(e) You
must notify the Employer in writing of any Intellectual Property covered in clause 8.1(b)
as and when developed so that the Employer can take the necessary steps to protect its rights
in that Intellectual Property.
(f) You
will return all originals and copies of information to the Employer, including design, documentation,
software and material relating to any Intellectual Property, at the Employer’s request
or when your employment ends. You must destroy any copies that you cannot return. You agree
to confirm in writing that you have complied with this provision.
(g) These
Intellectual Property provisions apply both during and after the employment relationship
ends.
8.2
Moral Rights
(a) You
waive any Moral Rights you have to any Intellectual Property referred to in clause 8.1(a)
and (b).
(b) You
warrant that you have given this consent and undertaking genuinely and without being subjected
to any duress by the Employer or any third party, and without relying on any representations
other than those expressly set out in these Terms.
9. Privacy
(a) You
consent to the Employer collecting, using and disclosing your personal information, as defined
in the Privacy Act 1988 (Cth), for any purpose relating to your employment.
(b) You
consent to the Employer disclosing your personal information to third parties where necessary
for reasons relating to your employment or the conduct and administration of the Employer’s
business. Third parties may include the Australian Tax Office, Australian Securities and
Investments Commission, superannuation fund trustees and administrators, the Employer’s
financial and legal advisers and law enforcement bodies. A third party may also be another
company within the corporate group of which the Employer is a member.
10. Policies
(a) Policies
may be updated, varied or amended by the Employer from time to time.
(b) You
must comply with the duties and obligations imposed on you under all Policies during your
employment, including under a Policy that is updated, varied or amended.
17
(c) Consequences
of a breach of a Policy by you may constitute serious misconduct and may result in disciplinary
action up to and including termination of your employment.
(d) You
acknowledge that;
(1) no
Policy forms part of these Terms unless expressly agreed in writing between you and the Employer;
and
(2) this
clause is not intended to create any binding obligations on the Employer to provide you with
any benefits conferred on you under any Policy.
(e) In
the event of any inconsistency between these Terms and a Policy, these Terms will prevail
to the extent of the inconsistency.
11. Social
Media
(a) During
your participation in Social Media activity in your personal time you must not make reference
to your employment or association with the Employer or make comments or include content about
the Employer. You will be held responsible for your conduct online if in the opinion of the
Employer your conduct online harms the reputation or interests of the Employer or has the
potential to harm the reputation or interests of the Employer.
(b) You
authorise, acknowledge, consent and agree:
(1) to
assign (and agree to assign) to the Employer from time to time throughout your employment,
ownership of any Social Media account (including Linkedln and Facebook) registered in your
name for the benefit of the Employer and operated by you, which involves the use of the Employer’s
information technology resources (including computers, networks or smart phones);
(2) to
submit to, and cooperate with, any audit conducted by the Employer of any Social Media accounts
operated by you (such as Linkedln and Facebook), either registered in the Employer’s
name and/or your name but only for the Employers benefit, including by delivering to the
Employer or its authorised representative, without any further demand, any and all usernames
and passwords associated with any such Social Media account, where the Employer has reasonable
grounds for suspecting that any applicable law, policy of the Employer or these Terms, is
being, or has been, breached (Audit);
(3) deliver
to the Employer or its authorised representative, without any further demand, any and all
usernames and passwords associated with any Social Media accounts operated by you on behalf
of the Employer (such as Linkedln and Facebook), and registered in the Employer’s name
and/or your name for the Employers Benefit, (where it involves the use of the Employer’s
information technology resources (including computers, networks or smart phones)), upon termination
of your employment (regardless of the reason of the termination), for the purpose of conducting
an Audit;
(4) that
the post-termination and non-compete obligations set out in clause 7 apply equally to any
conduct or threatened conduct by you on Social Media, including contact through Social Media.
18
12. Survival
For
the avoidance of doubt, any clause which by its nature is intended to survive termination of your employment survives termination of
your employment and these Terms, including clause 3, 5, 6, 7, 8, and 11.
13. Applicable
Law
The
Employer is required to observe certain minimum employment entitlements, including those arising under any modern award (if applicable).
However, even though reference is made to certain award-related and legislative entitlements throughout the Terms and the Letter of Offer,
no modern award, nor any other applicable industrial instrument or legislation (if applicable), are incorporated into these Terms.
14. Complying
with Terms, Rules, Regulations and Legal Requirements
(a) These
Terms will apply to your employment with the Employer whether you sign these Terms or not.
(b) The
Employer reserves the right to update these Terms from time to time and subject to your acceptance,
the updated Terms will apply to your employment with the Employer. You should ensure that
you regularly read and understand the current version of the Terms. Contact your manager
to gain access to the Terms.
(c) You
must abide by all rules, regulations and legal requirements of the Employer. To safeguard
against breaching this requirement, you should read and review the relevant policy and procedures
manual and operating guidelines regularly, and if still in doubt you should seek the advice
of your manager.
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15. General
(a) These
Terms constitutes the entire agreement between the parties about its subject matter and supersedes
all previous communications, representations, understandings or agreements between the parties
on the subject matter.
(b) These
Terms are governed by the law in force in New South Wales.
(c) Each
party irrevocably and unconditionally submits to the non-exclusive jurisdiction of the courts
of New South Wales and courts of appeal from them. Each party waives any right it has to
object to an action being brought in those courts, to claim that the action has been brought
in an inconvenient forum or to claim that those courts do not have jurisdiction.
(d) A
party may exercise a right, power or remedy at its discretion and separately or concurrently
with another right, power or remedy. A single or partial exercise of a right, power or remedy
by a party does not prevent a further exercise of that or of any other right, power or remedy.
Failure by a party to exercise or delay in exercising a right, power or remedy does not prevent
its exercise. Further, a waiver of a right under these Terms does not prevent the exercise
of any other right.
(e) If
a court decides that part of these Terms is invalid or unenforceable, that part of the Terms
will be modified (if possible) so that it is enforceable. If that part cannot be modified,
it will be severed and the rest of the Terms will continue to operate.
(f) The
Parent Company unconditionally and irrevocably guarantees the due and punctual:
(1) performance
and observance by the Employer of all Guaranteed Obligations; and
(2) payment
by the Employer of any money.
(g) If
a breach occurs and is subsisting, the Parent Company will on demand made on it by the Employee:
(1) duly
and punctually perform the Guaranteed Obligations; and
(2) duly
and punctually pay to the Employee any money.
(h) The
Employee is not required to:
(1) take
any steps to enforce its rights under these Terms; or
(2) incur
any expense or make any payment,
(3) before
enforcing its rights against the Parent Company under these Terms.
(i) If
you are a new employee, you acknowledge receipt from the Employer of a Fair Work Information
Statement. However, the Fair Work Information Statement does not form part of these Terms.
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16. Definitions
Unless
the context otherwise requires:
(a) Client
means any Person, contractor, firm, unit trust or company or other organisation which at
any time during the continuance of your employment was a client, referrer of clients, supplier,
adviser or customer of the Employer or a Related Entity.
(b) Competitor
means any business which sells, markets, supplies or otherwise promotes goods or services
the same as or substantially similar to those sold, marketed, supplied or otherwise promoted
by the Employer or a Related Entity, either now or in the future.
(c) Confidential
Information includes all information of the Employer which has been specifically designated
as confidential by the Employer, any patents (actual or pending), all trade secrets, formulas,
designs and the like relating to the business affairs of the Employer, or any of its related
entities, or any of their customers or clients or suppliers, or any person whose confidential
information you access or obtain as a result of your employment. Without limitation, this
includes any information concerning confidential know-how, clients lists, customer lists,
supplier lists, information about tenders and proposals, information about products and services
in development, business plans, sales plans, marketing plans, administration files, accounts,
prospects, research, management, financing, products, inventions, designs, suppliers, clients,
customers, management information systems, computer systems, processes and any data base,
data surveys, specifications, drawings, records, reports, software or other documents, material
or other information whether in writing or otherwise of or concerning the Employer, or any
of its related entities, or any of their clients, customers or suppliers to which you have
had access. This also includes any confidential information which you obtain for or from
any third party under the terms of any confidentiality agreement, and any other information
which relates to the commercial and financial activities of the Employer, the unauthorised
disclosure of administration matters which would embarrass, harm or prejudice the Employer
but does not extend to information already in the public domain unless such information arrived
there by unauthorised means.
(d) Employer
means SharonAI Pty Ltd (ACN 645 215 194).
(e) Guaranteed
Obligations means every obligation on the part of the Employer (whether alone or not)
which at any time arises under or in connection with these Terms including the payment or
reimbursement of any costs, expenses, liabilities, losses or damages.
(f) Job
Description means any document or description given by the Employer which details without
limitation the work or collection of duties and tasks that may comprise the day-to-day functions
of your role and may be varied by the Employer from time to time in its absolute discretion.
(g) Letter
of Offer means the letter from the Employer to you dated 14/10/24 attached to the Terms.
21
(h) Liquidity
Event means:
(1) a
successful initial public offering of shares in the Employer; and / or
(2) the
entry by the shareholders of the Employer into an unconditional contract for a trade sale
of all of the assets of the Employer.
(i) Listing
Event means the admission of the entire share capital of the Employer, or any special purpose
vehicle incorporated for that purpose, to the official list of the Stock Exchange.
(j) Moral
Rights has the meaning given to it in the Copyright Right Act 1968 (Cth) as amended
from time to time.
(k) Parent
Company means SharonAI Holdings Inc or any subsequent parent company
(l) Person
means any person, firm, unit trust, partnership, company or other organisation.
(m) Policy
means any policy, employee handbook, practice or guideline of the Employer, whether extracted
in these Terms or not, and as varied or amended from time to time by the Employer.
(n) Related
Body Corporate means any body corporate which is deemed to be related to the Employer
by virtue of section 9 of the Corporations Act 2001 (Cth).
(o) Related
Entities means any entity connected with the Employer by an interest in a common economic
enterprise, including the Parent Company, a Related Body Corporate of the Employer and Related
Entity means any one of them;
(p) Social
Media means internet-based sites and services, including but not limited to, blogging
and micro blogging websites such as Twitter; social networking sites such as Facebook and
Instagram; professional networking sites such as Linkedln; video and photo sharing websites
such as YouTube, Instagram and Flickr; forums and discussion boards such as Google Groups
and any other internet-based sites and services that would reasonably fall within the common
understanding of the umbrella term “Social Media”, including as they develop
in the future.
(q) Stock
Exchange means the Australian Stock Exchange Limited or any recognised stock exchange
approved by the Majority Shareholder.
(r) Terms
means the contract of employment constituted by these terms and conditions of employment
and the Letter of Offer, as amended or updated from time to time.
EX-10.4
EX-10.4
Filename: ex10-4.htm · Sequence: 5
Exhibit
10.4
30/04/2026
Nick
Hughes-Jones
19
Ozone Parade
Dee
Why NSW 2099
Dear
Nick,
Employment
offer with SharonAI Pty Ltd (ACN 645 215 194) (Employer)
Further
to recent discussions, we are delighted provide you with a new contract of employment to replace your existing contract of employment.
This
letter sets out particulars of your new contract of employment. If you accept this offer of employment your employment contract (Contract)
will be set out in:
1. the terms of this
letter;
2. the terms of employment
(Terms), a copy of which is attached.
This
Contract will then replace any previous agreements about your employment, except that any existing accrued entitlements and your prior
period of service will be recognised under this Contract. Your original commencement date for this purpose is set out in the particulars
on the next page of this letter.
Please
consider the terms of this Contract very carefully. The proposed Terms contain various undertakings on your part with respect to confidential
information and post-termination conduct, in the event that your employment with us ends. Accordingly, it is important that you take
the time required to carefully read all the documents and take independent legal advice if there is any aspect that is unclear to you.
Whilst
you will be employed by SharonAI Pty Ltd, SharonAI Pty Ltd’s parent company SharonAI Holdings Inc has agreed to guarantee
particular obligations of SharonAI Pty Ltd in respect of your employment and accordingly, SharonAI Holding Inc is a party to this Contract
to the extent of the guarantee provided.
Should
you wish to accept this new Contract, you must:
(a) initial
each page of the Terms;
(b) sign
a counterpart of this letter where indicated; and
(c) deliver
the initialled Terms and the counterpart signed copy of this letter to us within 7 days of
the date of this letter.
Your
employment under this Contract is otherwise then intended to start on the contract commencement date set out in the particulars on the
next page of this letter.
2
The
particulars of our offer of employment are as follows:
1.
Job
title/role
You
are employed as Senior Vice President of Business Development on a full-time basis.
2.
Contract
commencement date
The
commencement date for your employment under this Contract is 01/05/2026
3.
Original
commencement date
Your
original employment commencement date for service related entitlements is 1 March 2024
4.
Job
description
Your
duties will include the duties set out in your Job Description and other such duties determined by the Employer from time to time.
5.
Supervisor
You
will report to the Chief Executive Officer however the Employer may vary reporting lines at its discretion.
6.
Remuneration
You
will be paid an annual base salary of $563,380.00 AUD (Annual Salary).
Subject
to the Terms, this is the total remuneration paid to you.
7.
Review
of Annual Salary
The
Annual Salary may be reviewed on the occurrence of a Listing Event or Liquidity Event (Review).
The
Review (and any increase to the Annual Salary) is subject to several factors, including:
(a)
your
performance;
(b)
the
performance of the Employer; and
(c)
current
market conditions.
For
the avoidance of any doubt, the Employer is under no obligation to increase the Annual Salary, as part of any Review, and your Annual
Salary may remain the same.
8.
Discretionary
bonus scheme
STI
Award
You
are eligible for a variable incentive of up to 100% of your Base Remuneration, payable in cash and/or RSUs, subject to annual performance
outcomes and Company discretion.
3
9.
Discretionary
Offer of Shares
The
company operates the 2025 Omnibus Equity Incentive Plan (Plan), or other such plan as modified, amended or replaced from time
to time. Under the terms of this plan, employees are awarded Restricted Stock Unit (RSU’s) as part of Long-Term Incentive
(LTI) program.
LTI
Award
You
will be eligible for up to 125% of your Base renumeration, which will be award in the form of RSU’s.
Listing
Award
You
will be eligible for a one off 50% of your Base renumeration, which will be award in the form of RSU’s.
10.
Pay
day
Currently
on the 15th day of each month but may change from time to time.
11.
Location
of work
Your
location of work is either Sydney or North Sydney, New South Wales or any other location as the Employer may require from time to
time on a temporary or permanent basis. You will be allowed to work from home (WFH) in accordance with the workload and requirements
of your role.
12.
Superannuation
In
addition to the Annual Salary, you will receive superannuation contributions in line with the minimum compulsory contribution rate
required to be paid by the Employer, in accordance with applicable legislation.
13.
Hours
of work
Your
hours of work are made up of at least 38 hours per week (plus reasonable additional hours as are necessary for the proper performance
of your duties) (Work Hours).
You
may be required to work other reasonable additional hours, in addition to the Work Hours, from time to time, including outside the
abovementioned start and finish times, and days, as appropriate.
Subject
to the Terms, the Annual Salary is deemed to cover payment for the overall performance of the job.
14.
Probationary
period
NA
15.
Annual
leave & long service leave
You
are entitled to statutory annual leave and long service leave entitlements.
16.
Paid
personal/carers leave (including sick leave)
You
are entitled to statutory personal/carers leave (including sick leave).
17.
Unpaid
parental leave (including maternity leave)
You
are entitled to statutory unpaid parental leave (including maternity leave).
18.
Terms
and conditions
The
attached terms and conditions form part of your employment contract with the Employer.
4
The
National Employment Standards (NES) which govern the majority of employees commenced on 1 January 2010. The NES are minimum entitlements
which are intended to apply to all private sector employees regardless of whether they are covered by a modern award, agreement or contract.
The 10 matters covered by the NES include:
● maximum
weekly hours of work;
● requests
for flexible working arrangements;
● parental
leave;
● annual
leave;
● personal/carer’s
leave and compassionate leave;
● community
service leave;
● long
service leave;
● public
holidays;
● notice
of termination or redundancy pay; and
● the
provision of a Fair Work Information Statement to employees.
Please
find enclosed a copy of the Fair Work Information Statement. It contains information about the NES, modern awards, agreement-making,
the right to freedom of association, termination of employment, individual flexibility arrangements, rights of entry, transfer of business,
and the respective roles of the Fair Work Commission and the Fair Work Ombudsman.
If
any term of this employment contract is less favourable to you than the National Employment Standards, the National Employment Standards
will prevail over the term to the extent that the term is less favourable. However, the NES does not form part of, and are not incorporated
into, these Terms.
Yours
faithfully
SharonAI
Pty Ltd
Encl
I
hereby accept the above terms and conditions of employment with the Employer and acknowledge that this Contract will replace any previous
agreement regarding the terms of my employment with the Employer:
/s/
Nicholas Hughes-Jones
04/30/2026
Signature
Date
SIGNED
for and behalf of SHARONAI
James
Manning
PTY
LTD ACN 645 215 194 by an
authorised
representative
Name
of authorised representative
(please
print)
/s/
James Manning
Signature
of authorised representative
EXECUTED
by SHARONAI HOLDINGS
INC
by its authorised signatory
/s/
James Manning
Signature
of signatory
James
Manning
Name
of signatory (please print)
SHARONAI
PTY LTD
(the
Employer)
TERMS
OF EMPLOYMENT
1.
Corporate
Structure
1
2.
Period
of Employment
1
2.1
Letter
of Offer and acceptance
1
2.2
Probation
1
2.3
Following
probationary period
1
3.
Your
Responsibilities
1
3.1
Duties
and responsibilities of Employees
1
3.2
Job
Description and job directions
1
3.3
Operational
requirements of the Employer and working conditions
2
3.4
Other
employment
2
3.5
Confidentiality
2
3.6
Secrecy
4
3.7
Media
and other communications
4
3.8
Monitoring
and surveillance/Information technology
4
3.9
Pecuniary
interests
4
3.10
Ability
to perform duties
4
3.11
Work
rights
5
3.12
Medical
examination
5
4.
Employee
Benefits
5
4.1
Annual
leave
5
4.2
Long
service leave
5
4.3
Paid
personal/carers leave (including sick leave)
5
4.4
Parental
leave and compassionate leave
6
4.5
Community
service leave
6
4.6
Family
and domestic violence leave
6
4.7
Public
holidays
6
5.
Remuneration
7
5.1
All
entitlements included
7
5.2
Expenses
7
5.3
Salary
sacrifice
7
6.
Ending
(Terminating) the Employment
8
6.1
By
the Employee
8
6.2
By
the Employer upon giving notice
8
6.3
By
the Employer for proper cause
8
2
6.4
Stand
down
9
6.5
Suspension
9
6.6
Documents
and other property of the Employer
10
6.7
Resignation
of directorships
10
6.8
Authorised
deductions
11
6.9
Non
disparagement and representations
11
6.10
Gardening
leave
12
7.
Restrictive
Covenants after Termination of Employment
12
7.1
Post
termination restraint and non compete
12
7.2
Damages
for restraint
13
7.3
Definitions
14
8.
Ownership
of Intellectual Property
15
8.1
Ownership
of Intellectual Property
15
8.2
Moral
Rights
16
9.
Privacy
16
10.
Policies
16
11.
Social
Media
17
12.
Survival
18
13.
Applicable
Law
18
14.
Complying
with Terms, Rules, Regulations and Legal Requirements
18
15.
General
18
16.
Definitions
20
1
1. Corporate
Structure
SharonAI
Pty Ltd (ACN 645 215 194) is the Employer. SharonAI Holdings Inc is the parent company of the Employer and guarantees particular obligations
of the Employer in respect of your employment.
2. Period
of Employment
2.1 Letter
of Offer and acceptance
Should
you accept the offer of employment made in the Letter of Offer, your contract of employment with the Employer will comprise the Letter
of Offer and these Terms. Acceptance of the employment offer made in the Letter of Offer is subject to your acceptance of these Terms.
2.2 Probation
(a) If
your initial employment is subject to a probationary period:
(1) during
the probationary period, either party may terminate these Terms by giving to the other one
(1) week’s notice in writing or in the case of the Employer paying one (1) week’s
wages in lieu of notice;
(2) the
Employer may extend the probationary period set out in the Letter of Offer for a reasonable
period (of which you will be advised in writing).
(b) For
the avoidance of any doubt, no notice is required under clause 2.2 if the Employer terminates
your employment for proper cause under clause 6.3.
2.3 Following probationary
period
Following
expiration of any probationary period, subject to neither party exercising the rights to terminate these Terms under clause 2.2, your
employment is confirmed and may be terminated only under clause 6.
3. Your
Responsibilities
3.1 Duties
and responsibilities of Employees
You
must:
(a) well
and faithfully serve the Employer and use your best endeavours to promote the interest and
welfare of the Employer;
(b) preserve
and enhance the goodwill, business and reputation of the Employer and any Related Entity;
(c) comply
with all laws that are relevant to the work performed under these Terms;
2
(d) if
required, in pursuance of your duties, undertake work not only for the Employer but also
for any Related Entity, as the Employer may from time to time require; and
(e) not
bind or attempt to bind the Employer or any Related Entity to any agreement except as authorised
by these Terms. You agree to indemnify the Employer or any Related Entity in respect of all
unauthorised representations or agreements that you make and for which you do not have any
express authority.
3.2 Job Description
and job directions
Your
duties include the duties set out in your Job Description and such other duties as the Employer may require from time to time. You must
carry out your duties, efficiently and diligently, in accordance with such lawful orders, instructions and directions as the Employer
may from time to time reasonably and lawfully give to you.
3.3 Operational requirements
of the Employer and working conditions
The
Employer retains the right to change your position, your location of work, your Job Description, your duties the operational procedures
of the Employer and working conditions of employees, at any time, to bring about any structural or administrative change to the business
of the Employer or provide a safe and healthy work environment for employees.
3.4 Other employment
You
must not engage or be concerned (either directly or indirectly and either alone or jointly) in any capacity with any Person, including
employment, consultancy or agency, which is in any way related to the business of the Employer including for a Competitor, unless you
first obtain the consent in writing of the Employer.
3.5 Confidentiality
(a) You
must not, during or after the period of your employment with the Employer, except in the
proper course of your duties or as permitted by the Employer in writing or as required by
law, use for your own benefit or gain, divulge to any person, firm, company or other organisation
whatsoever, or use any trade secret or any Confidential Information belonging to the Employer
including but not limited to information regarding:
(1) the
business or financial arrangements or position of the Employer or any Related Entity of the
Employer;
(2) without
limiting the generality of clause 3.5(a)(1), any computer programs, templates, patterns,
models or designs created by you during the course of your employment with the Employer or
otherwise, technical data, trade secrets, business processes or corporate information, financial
information, manuals or computer software and know-how;
3
(3) details
of suppliers of the Employer or any Related Entity, including details of the agreements and
arrangements with suppliers;
(4) details
of Clients of the Employer or any Related Entity including client relationship details, client
files and client lists;
(5) any
of the dealings, transactions or affairs of the Employer or any Related Entity of the Employer.
(b) You
must, during and following the period of your employment with the Employer, use your best
endeavours to prevent the publication, use or disclosure of any such trade secret or Confidential
Information.
(c) Any
Confidential Information which is disclosed by you in accordance with these Terms, must only
be done to the limited extent it is necessary, to Persons who:
(1) have
been approved by the Employer, to receive such information;
(2) are
aware and agree that the Confidential Information must be kept confidential; and
(3) sign
and agree to be bound by the terms of any confidentiality agreement, as may be required by
the Employer to be signed, from time to time.
(d) If
you are uncertain about whether information is Confidential Information, you must immediately
ask your supervisor or the Employer. Until you receive an answer, you must treat that information
as Confidential Information.
(e) Upon
the termination of your employment with the Employer, you must not:
(1) represent
yourself as being in any way connected with or interested in the business of the Employer;
or
(2) at
any time without the written authority of the Employer, divulge to any person any information
in connection with the Employer or any of the businesses or customers or Clients of the Employer
which you may have acquired during your employment.
(f) You
acknowledge that a breach of this clause may cause the Employer or any Related Entity (whichever
is applicable) irreparable damage for which monetary damages would not be an adequate remedy.
Accordingly, in addition to other remedies, the Employer or any Related Entity (whichever
is applicable) may seek and obtain injunctive relief against such a breach or threatened
breach.
(g) You
will fully indemnify the Employer in respect of any and all loss, damage, claims, liability,
cost and expenses, of any kind, suffered or incurred by the Employer as a result of your
breach of this clause, in any way, including, but not limited to, any disclosure by you of
any Confidential Information to any Person(s), other than is authorised under these Terms.
4
3.6 Secrecy
To
the extent permitted by law, you agree not to disclose the content of these Terms (other than the remuneration provisions) to any third
party whatsoever except for the purpose of obtaining legal advice or compliance with the obligations of a party under any legislation.
3.7 Media and other
communications
Unless
expressly authorised by the Employer in writing you are prohibited from dealing with the media of whatever kind and are not authorised
to give details regarding the Employer or its operations.
3.8 Monitoring and
surveillance/Information technology
As
a condition of using the Employer’s communication and information technology systems you consent to the Employer carrying out continuous
monitoring, recording and surveillance of all communications, and all use of, information technology systems and electronic resources
(including telephone conversations, emails and internet access) in the course of your employment and when using resources of the Employer
outside work.
3.9 Pecuniary interests
You
must not have any direct or indirect pecuniary interests that would in the reasonable opinion of the Employer in any way compromise the
performance of your duties under these Terms. In particular, you must not hold any position for monetary or other reward which would
conflict with your responsibilities to the Employer or cause loss, detriment or embarrassment to the Employer.
3.10 Ability to perform
duties
(a) You
warrant to the Employer that there are no limitations on your ability to fully perform all
of your duties and responsibilities for the Employer, including limitations arising from
any medical restrictions or any prior employment.
(b) You
warrant to the Employer that you are able to perform the physical requirements and any other
inherent requirements of the position. You consent to providing the Employer with all information
(in writing and prior to signing these Terms) regarding any medical restrictions that may
affect your ability to perform the position. The purpose of the Employer obtaining this information
is to determine that you are able to safely perform the duties of this position and other
related purposes.
(c) You
warrant to the Employer that you will not breach continuing obligations arising from any
prior employment in the performance of your duties and responsibilities for the Employer,
including confidentiality obligations.
(d) You
warrant to the Employer that any information provided by you to the Employer prior to signing
these Terms is true and correct to the best of your knowledge.
(e) Any
breach of the provisions contained in this clause will constitute grounds for immediate termination
of your employment.
5
3.11 Work rights
Your
ongoing employment is conditional on you having the right to work in Australia at all times during your employment. The Employer may
require you to provide documents evidencing your right to work in Australia.
3.12 Medical examination
(a) If
you suffer from or the Employer reasonably believes that you suffer from an illness or injury
of any type and the Employer believes that work health and safety risks may arise as a result
of you performing work, the Employer may require you to attend a medical examination to determine
the extent of such risks (if any).
(b) You
consent to the doctor conducting such a medical examination and providing a medical report
and any other information to the Employer. You also agree to sign any medical authority that
a medical practitioner may require before releasing information to the Employer.
4. Employee
Benefits
4.1 Annual leave
(a) You
are entitled to annual leave in accordance with the relevant legislation and any applicable
modern award (if any).
(b) Annual
leave may be taken for a period agreed between you and the Employer.
(c) The
Employer may not grant annual leave during peak business times, and you agree that any refusal
by the Employer to grant you leave during these times is reasonable.
(d) The
Employer may require you to take paid annual leave in particular circumstances, including
during all or part of any annual shutdown period of the Employer.
4.2 Long service leave
You
are entitled to long service leave in accordance with the relevant legislation.
4.3 Paid personal/carers
leave (including sick leave)
(a) You
are entitled to paid personal/carers leave (including sick leave) in accordance with the
relevant legislation, and the policies and procedures of the Employer. Currently, that entitlement
is ten (10) days for each year of service (which accrues progressively during a year of service
according to your ordinary hours of work).
6
(b) If
you have not used all of your allowed personal leave and if you are absent from work on account
of personal illness or on account of injury by accident you shall be entitled to leave of
absence without deduction of pay subject to the following conditions and limitations:
(1) you
shall not be entitled to paid leave of absence for any period in respect of which you are
entitled to worker’s compensation payments;
(2) you
shall as soon as reasonably practicable and prior to the ordinary hours of the first day
or shift of such absence, telephone the Employer to advise of your inability to attend for
duty and as far as practicable state the nature of the injury or illness and the estimated
duration of the absence; and
(3) you
must prove to the satisfaction of the Employer that you were unable on account of such illness
or injury to attend for duty on the day or days for which sick leave is claimed.
(c) If
you have exhausted your paid personal leave entitlements under this clause and you comply
with the relevant statutory notice requirements, you are entitled to an additional two days’
unpaid carer’s leave per occasion in the event of illness or injury of, or an unexpected
emergency affecting, an immediate family member or member of your household. The two days’
unpaid carer’s leave must be taken consecutively unless otherwise agreed between you
and the Employer.
(d) If
you need (or needed) to take personal leave (paid or unpaid) in accordance with this clause,
you must notify the Employer of the need as soon as practicable. The Employer reserves the
right to require you to submit a medical certificate or statutory declaration for any personal
leave you take (paid or unpaid) in accordance with the relevant legislation as amended from
time to time.
(e) For
the purpose of this employment contract, immediate family means your spouse (including former,
defacto and former defacto) or child, parent, grandparent, grandchild or sibling of you or
your spouse.
(f) For
the avoidance of any doubt, you are not entitled to be paid out any accrued but untaken personal/carer’s
leave on termination of your employment with the Employer.
4.4 Parental leave
and compassionate leave
The
Employer will grant parental leave and compassionate leave in accordance with the relevant legislation, and the policies and procedures
of the Employer.
4.5 Community service
leave
You
will be entitled to community service leave in accordance with the relevant legislation as amended from time to time.
4.6 Family and domestic
violence leave
You
will be entitled to paid family and domestic violence leave in accordance with the relevant legislation as amended from time to time.
4.7 Public holidays
(a) You
are entitled to all public holidays as proclaimed without loss of pay, where the public holiday
falls on a day on which you would normally be required to work.
(b) Where
there is a need for work to be performed on a public holiday, the Company may request that
you attend work. You may only refuse the request if you have reasonable grounds for doing
so.
7
5. Remuneration
5.1 All entitlements
included
(a) You
acknowledge and agree that the totality of the remuneration payable under these Terms, however
described (Total Remuneration) compensates you for all work performed and includes all payments
and benefits the Employer is legally obliged to provide.
(b) You
acknowledge that your Total Remuneration is inclusive of a basic rate of pay that is at least
equal to the minimum rate under a modern award or the national minimum wage, whichever is
applicable to you, for each hour worked including but not limited to, reasonable additional
hours, entitlements to payment on breaks, overtime rates, loadings (including but not limited
to annual leave loading and shift loading), penalty rates, allowances and any other entitlement
which may be or become due to you under any relevant modern award, industrial agreement or
statute that may apply to you.
(c) For
the avoidance of any doubt, the Total Remuneration is specifically set-off against, applies
to and absorbs any minimum entitlements or other benefits that you are or may become entitled
to for work performed during any and all pay periods, including but not limited to, any minimum
wages or pay rates, entitlements to payment on breaks, overtime rates, loadings (including
but not limited to annual leave loading and shift loading), penalty rates, allowances and
any other entitlement which may be or become due to you under any relevant modern award,
industrial agreement or statute that may apply to you.
(d) If
at any time you are entitled to any payment or other benefit as a consequence of the employment,
whether under any relevant modern award, industrial agreement or statute, you agree that
the payment or benefit is calculated at the applicable minimum rate of pay in the industrial
agreement, any relevant modern award or statute.
(e) You
will not be paid less than the amount that you would otherwise be entitled to receive under
any applicable modern award, industrial agreement or statute.
5.2 Expenses
You
shall be entitled to reimbursement of such expenses that are incurred by you, with the prior written consent of the Employer, in performing
your duties under these Terms. For the avoidance of any doubt, evidence of such expenses (such as original receipts) is required before
any reimbursement will be made to you.
5.3 Salary sacrifice
Subject
to any legal requirements, you may request to salary sacrifice a portion of your pre-tax Total Remuneration including, for example, by
requesting that the Employer pays a portion of your pre-tax Remuneration into your nominated superannuation fund or applies it against
payments for a motor vehicle.
8
6. Ending
(Terminating) the Employment
6.1 By the Employee
You
may terminate your employment with the Employer by giving three (3) months notice in writing to the Employer.
6.2 By the Employer
upon giving notice
(a) The
Employer may terminate your employment by giving three (3) months notice in writing or payment
in lieu of notice.
6.3 By the Employer
for proper cause
(a) The
Employer may terminate these Terms at any time without prior notice if you:
(1) commit
any serious or persistent breach of any of the provisions of these Terms;
(2) are
guilty of any serious misconduct or wilful neglect in the discharge of your duties;
(3) become
of unsound mind;
(4) are
convicted of any criminal offence other than an offence which in the reasonable opinion of
the Employer does not affect your position as employee of the Employer;
(5) breach
the alcohol and drug policy of the Employer while performing your duties; or
(6) do
anything which would justify summary dismissal at common law.
(b) Serious
misconduct for the purposes of clause 6.3(a)(2) which will result in instant dismissal includes
any of the following:
(1) physical
violence or fighting, provoked or otherwise;
(2) wilful
misuse of or damage to the property of the Employer;
(3) failure
to observe safety rules;
(4) unauthorised
possession of the property of the Employer;
9
(5) possession,
consumption or being under the influence of illicit drugs on or off the premises of the Employer
during working hours including meal breaks;
(6) refusal
to perform work assigned in accordance with your Job Description, unless such refusal is
lawful;
(7) serious
breaches of the policies of the Employer;
(8) wilful
disobedience;
(9) abandonment
of employment;
(10) dishonesty;
(11) sexual
harassment;
(12) criminal
conduct whether inside or outside the workplace;
(13) being
convicted with a serious criminal offence, resulting in a custodial sentence;
(14) any
conduct, which results in serious physical harm to a fellow employee, customer, Client, third
party or agent of the Employer;
(15) engaging
in deliberate conduct which has the potential, in the opinion of the Employer, to seriously
compromise in any way the safety of any employees, customers, Client, third parties or agents
of the Employer;
(16) any
wilful conduct, actions or communications which are likely to materially damage the business
or the reputation of the Employer or the reputation of any officer of the Employer including
making any such written or verbal communication or statement by a medium including radio,
television, internet, chat room, email, website or otherwise; and
(17) use
or conversion for your own benefit of any money, information or property belonging to the
Employer or any of its customers, or assist any others in such behaviour.
6.4 Stand down
(a) The
Employer has the right to stand you down without pay for any day you cannot do your usual
work for any reason, including any strike, breakdown in machinery or circumstances outside
the Employer’s control such as pandemics or other natural disasters.
6.5 Suspension
(a) The
Employer may suspend you, with or without pay, while investigating any matter that the Employer
reasonably believes could lead to the Employer exercising its rights to terminate your employment
or taking other disciplinary action against you.
10
(b) During
any period of suspension, the Employer is not required to provide you with any work, and
the Employer may:
(1) restrict
your access to the Employer ‘s premises;
(2) require
you to return any property of the Employer, including any Confidential Information;
(3) restrict
your ability to access the Employer ‘s computer systems; and/or
(4) require
that you have no access or contact with the Employer’s Clients, suppliers or employees.
6.6 Documents and other
property of the Employer
(a) Upon
termination of your employment (regardless of the reason for the termination) without any
further demand, you must deliver to the Employer or any Related Entity, or its authorised
representative:
(1) all
computer discs, tapes, documents, records, notebooks, and similar repositories of Confidential
Information, in your possession or control relating in any way to any Confidential Information,
trade secrets, or the business or affairs of the Employer or any Related Entity; and
(2) any
property of the Employer or any Related Entity, to which the Employer or any Related Entity
has an entitlement to possession.
(b) You
are not entitled to retain a copy of a document referred to in clause 6.6(a).
(c) If
you have in your possession information or data belonging to the Employer or any Related
Entity which is recorded on any computer, mobile phone or any medium such that it is not
capable of delivery to the Employer, or any Related Entity, you must advise the Employer
of that fact and, subject to the right of the
Employer
or any Related Entity to obtain a copy of that information or data, erase that information or data so that it cannot be accessed, retrieved
or reconstructed.
(d) You
must provide to the Employer reasonable access to the devices outlined in clause 6.6(c) for
the Company to confirm that all property of the Employer and confidential information has
been removed or deleted.
6.7 Resignation of
directorships
(a) If
on the termination of your employment you are a director or other officer of the Employer
or another Related Entity you must resign as a director or officer of that Employer or Related
Entity as soon as practicable after the termination of your employment.
(b) You
irrevocably appoint the Secretary of the Employer, or any other employee nominated by the
Employer or the Related Entities, as attorney to sign any documents required to give effect
to your resignation from your position as director or officer as described in clause 6.7(a).
11
(c) If
your employment is terminated and you resign as a director or other officer, as contemplated
in clause 6.7(a), you have no entitlement to any compensation for the loss of that office.
(d) In
the event the Company fails to process your resignation within 14 days, The Company irrevocably
appoints you as its attorney to sign any documents required to give effect to your resignation
from your position as director or officer as described in clause 6.7(a), and the appointment
of the Chief Executive Officer or Company Secretary or other such member of the Board to
replace your role as director or other officer.
6.8 Authorised deductions
(a) If
you receive a remuneration payment in excess of the amount owing to you in any one pay period,
you authorise the Employer to make appropriate deductions from your remuneration payment
in the next pay period or agreed number of pay periods immediately following discovery of
overpayment.
(b) The
Employer may deduct from any amounts owing to you on termination of your employment:
(1) any
amounts whatsoever owing by you to the Employer from time to time;
(2) any
compensation for unreturned property of the Employer or any Related Entity; and
(3) if
you fail to give the required notice of termination under these Terms, the amount that you
would have been paid in respect of the period of notice less any period of notice actually
given by you.
(c) You
acknowledge and agree that any such deductions are at your direction, are reasonable and
are principally for your benefit.
(d) You
agree to execute any such document provided by the Employer from time to time to give effect
to this clause including in respect of authorising any such deductions at termination of
your employment, or otherwise.
6.9 Non disparagement
and representations
Following
the termination of your employment for any reason, you agree not to:
(a) make
representations that you are in any way connected with the business of the Employer or any
Related Entity; and
(b) disparage
the Employer or any Related Entity and any directors, managers or employees of the Employer
or any Related Entity, in any way, whatsoever.
12
6.10 Gardening leave
(a) If
at any time either party gives notice of termination pursuant to these Terms, the Employer
may, in its absolute discretion, modify your employment arrangements.
(b) Where
such modification occurs, during the notice period you:
(1) may
be required to perform duties which are different to those which you were required to perform
during your employment, provided that you have the necessary skill and competence to perform
the duties;
(2) require
you to work through all or part of your notice period;
(3) elect
to make payment in lieu of all or part of your notice period;
(4) may
be required to perform no duties at all;
(5) may
be required not to attend the premises of the Employer, unless expressly requested to do
so;
(6) may
be required not to have dealings with any customers or Clients of the Employer;
(7) agree
to be reasonably available to the Employer;
(8) will
remain an employee of the Employer.
(c) If
you fail to provide the Employer with the required period of notice, the Employer may withhold
any payments due to you on termination of your employment to a maximum amount permitted by
an applicable modern award or otherwise equivalent to what you would have received had you
worked the non-completed part of the required notice period.
7. Restrictive
Covenants after Termination of Employment
7.1 Post termination
restraint and non compete
(a) You
undertake and agree that you will not at any time during the Restraint Period:
(1) directly
or indirectly approach, canvass, solicit or endeavour to entice away from the Employer or
a Related Entity (including through the use of Social Media), the business or custom of any
Restrained Client;
(2) perform
any work or provide any services performed by you in the twelve (12) months preceding the
date of termination of your employment for, or on behalf of any Restrained Client;
(3) directly
or indirectly solicit, induce or encourage any Restrained Client (including through the use
of Social Media), to terminate or to not renew any business relationship, contract or arrangement
that Person has with the Employer or a Related Entity;
13
(4) directly
or indirectly, induce or encourage any director or employee of, or consultant to, the Employer
or a Related Entity (including through the use of Social Media), to terminate or to not renew
any business relationship, contract or arrangement that Person has with the Employer or a
Related Entity whether or not that Person would commit a breach of that Person’s contract;
(5) without
prior written consent of the Employer directly or indirectly carry on or be engaged, concerned
with or interested whether as a shareholder, director, employee, partner, joint venture participant,
principal, agent, trustee, consultant, unitholder or otherwise involved in carrying on any
business for a Competitor, within the Restraint Area; or
(6) counsel,
procure or otherwise assist any person to do any of the acts referred to in subclauses 7.1(a)(1)-(5)
above.
(b) You
acknowledge and agree that:
(1) Each
of the covenants made by you in clause 7.1(a) constitutes a separate and independent restraint
imposed on you under these Terms.
(2) Should
any of the covenants made by you in clause 7.1(a) be, or become, unenforceable, that does
not affect the validity or enforceability of the other covenants made under clause 7.1(a).
(3) Damages
may be inadequate compensation for breach of the obligations contained in this clause and,
subject to the Court’s discretion, the Employer may restrain, by an injunction or similar
remedy, any conduct or threatened conduct which is or will be in breach of this clause.
(c) The
restraints in clause 7.1(a) are reasonable and necessary to protect the Employer’s
legitimate business interests, including the preservation of its Restrained Client relationships,
the goodwill of its business and its Confidential Information.
7.2 Damages for restraint
(a) Should
you breach the provisions of clause 7.1 with respect to competition, then you agree and irrevocably
acknowledge that the damages payable by you to the Employer:
(1) include
damages assessed in accordance with clause 7.2(b); and
(2) that
such damages represent a genuine pre-estimate of the loss which will be suffered by the Employer
as a result of such a breach.
(b) Damages
payable by you upon breach of the provisions of clause 7.1 shall include:
(1) where
the Employer has been instructed by the Restrained Client before the breach over a period
exceeding twelve (12) months then for an amount equivalent to 75% of the net fees in accounts
or services rendered by the Employer for or in respect of that Restrained Client in the twelve
(12) months preceding the date upon which you received instructions to act for the Restrained
Client; and
14
(2) where
the Employer has been instructed by the Restrained Client before the breach over a period
not exceeding twelve (12) months then for an amount which in the opinion of the Employer
would have been 75% of the amount of net fees in accounts or services rendered by the Employer
for or in respect of that Restrained Client in the twelve (12) months preceding the date
upon which you received instructions to act for the Restrained Client having regard to the
Restrained Client and its/his/her business and the circumstances of the instructions.
7.3 Definitions
In
this clause 7:
(a) Restrained
Client means any Person:
(1) who
is or has been a Client, adviser, or customer of the Employer or a Related Entity within
twelve (12) months immediately preceding the date of termination of your employment with
the Employer and with whom you have had personal contact or dealings (or with whom a person
reporting to you has had personal contact or dealings) at any time during the twelve (12)
months preceding the date of termination of your employment with the Employer;
(2) with
whom you have had discussions on behalf of the Employer or a Related Entity, whether concluded
or unconcluded, at any time during the twelve (12) months preceding the date of termination
of your employment with the Employer, with a view to that Person receiving products or services
from the Employer;
(3) who
has entered into a joint venture agreement with the Employer or a Related Entity regardless
of whether you have had personal contact or dealings with that Person at any time during
your employment with the Employer; or
(4) who
has a contractual relationship with the Employer or a Related Entity which in any way benefits
the Employer or a Related Entity.
(b) Restraint
Area means:
(1) Australia,
or if that area is decided by a court to be unenforceable then;
(2) New
South Wales, or if that area is decided by a court to be unenforceable, then,
(3) Greater
metropolitan region of Sydney.
15
(c) Restraint
Period means:
(1) twelve
(12) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(2) nine
(9) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(3) six
(6) months commencing on the date of termination of your employment with the Employer, or
if that period is decided by a court to be unenforceable, then;
(4) three
(3) months commencing on the date of termination of your employment with the Employer.
8. Ownership
of Intellectual Property
8.1 Ownership of Intellectual
Property
(a) Intellectual
Property includes Confidential Information, trade marks, patents, copyright, creations, concepts,
formulations, designs, slogans, promotions, techniques, processes, frameworks, diagrams,
thinking structures, protocols, models, know-how and other intellectual property rights.
It includes all property rights in, or relating to, any information, data, discovery, improvement,
design, invention, documentation, business method, computer programming method, software,
new or modified procedures or developments or similar and other non-physical property.
(b) The
Employer owns all Intellectual Property that you may discover, produce or conceive which
is related in any way to the Employer’s business (whether or not it can be patented,
can be subject to copyright or can be protected in any other way). This includes Intellectual
Property discovered, produced or conceived:
(1) during
employment (whether or not it is during office hours or on the Employer’s premises);
(2) after
employment has terminated, if it is based on something you worked on or became aware of while
employed by the Employer;
(3) by
using the Employer’s Confidential Information or its resources.
(c) You
give up any claim to that Intellectual Property and irrevocably assign it to the Employer.
You agree to sign and execute all documents and give the Employer any assistance and information
required to assign ownership of Intellectual Property in any part of the world for the Employer’s
exclusive benefit.
(d) You
appoint the Employer as your attorney to do anything you are required to do under this clause.
16
(e) You
must notify the Employer in writing of any Intellectual Property covered in clause 8.1(b)
as and when developed so that the Employer can take the necessary steps to protect its rights
in that Intellectual Property.
(f) You
will return all originals and copies of information to the Employer, including design, documentation,
software and material relating to any Intellectual Property, at the Employer’s request
or when your employment ends. You must destroy any copies that you cannot return. You agree
to confirm in writing that you have complied with this provision.
(g) These
Intellectual Property provisions apply both during and after the employment relationship
ends.
8.2 Moral Rights
(a) You
waive any Moral Rights you have to any Intellectual Property referred to in clause 8.1(a)
and (b).
(b) You
warrant that you have given this consent and undertaking genuinely and without being subjected
to any duress by the Employer or any third party, and without relying on any representations
other than those expressly set out in these Terms.
9. Privacy
(a) You
consent to the Employer collecting, using and disclosing your personal information, as defined
in the Privacy Act 1988 (Cth), for any purpose relating to your employment.
(b) You
consent to the Employer disclosing your personal information to third parties where necessary
for reasons relating to your employment or the conduct and administration of the Employer’s
business. Third parties may include the Australian Tax Office, Australian Securities and
Investments Commission, superannuation fund trustees and administrators, the Employer’s
financial and legal advisers and law enforcement bodies. A third party may also be another
company within the corporate group of which the Employer is a member.
10. Policies
(a) Policies
may be updated, varied or amended by the Employer from time to time.
(b) You
must comply with the duties and obligations imposed on you under all Policies during your
employment, including under a Policy that is updated, varied or amended.
17
(c) Consequences
of a breach of a Policy by you may constitute serious misconduct and may result in disciplinary
action up to and including termination of your employment.
(d) You
acknowledge that;
(1) no
Policy forms part of these Terms unless expressly agreed in writing between you and the Employer;
and
(2) this
clause is not intended to create any binding obligations on the Employer to provide you with
any benefits conferred on you under any Policy.
(e) In
the event of any inconsistency between these Terms and a Policy, these Terms will prevail
to the extent of the inconsistency.
11. Social
Media
(a) During
your participation in Social Media activity in your personal time you must not make reference
to your employment or association with the Employer or make comments or include content about
the Employer. You will be held responsible for your conduct online if in the opinion of the
Employer your conduct online harms the reputation or interests of the Employer or has the
potential to harm the reputation or interests of the Employer.
(b) You
authorise, acknowledge, consent and agree:
(1) to
assign (and agree to assign) to the Employer from time to time throughout your employment,
ownership of any Social Media account (including Linkedln and Facebook) registered in your
name for the benefit of the Employer and operated by you, which involves the use of the Employer’s
information technology resources (including computers, networks or smart phones);
(2) to
submit to, and cooperate with, any audit conducted by the Employer of any Social Media accounts
operated by you (such as Linkedln and Facebook), either registered in the Employer’s
name and/or your name but only for the Employers benefit, including by delivering to the
Employer or its authorised representative, without any further demand, any and all usernames
and passwords associated with any such Social Media account, where the Employer has reasonable
grounds for suspecting that any applicable law, policy of the Employer or these Terms, is
being, or has been, breached (Audit);
18
(3) deliver
to the Employer or its authorised representative, without any further demand, any and all
usernames and passwords associated with any Social Media accounts operated by you on behalf
of the Employer (such as Linkedln and Facebook), and registered in the Employer’s name
and/or your name for the Employers Benefit, (where it involves the use of the Employer’s
information technology resources (including computers, networks or smart phones)), upon termination
of your employment (regardless of the reason of the termination), for the purpose of conducting
an Audit;
(4) that
the post-termination and non-compete obligations set out in clause 7 apply equally to any
conduct or threatened conduct by you on Social Media, including contact through Social Media.
12. Survival
For
the avoidance of doubt, any clause which by its nature is intended to survive termination of your employment survives termination of
your employment and these Terms, including clause 3, 5, 6, 7, 8, and 11.
13. Applicable
Law
The
Employer is required to observe certain minimum employment entitlements, including those arising under any modern award (if applicable).
However, even though reference is made to certain award-related and legislative entitlements throughout the Terms and the Letter of Offer,
no modern award, nor any other applicable industrial instrument or legislation (if applicable), are incorporated into these Terms.
14. Complying
with Terms, Rules, Regulations and Legal Requirements
(a) These
Terms will apply to your employment with the Employer whether you sign these Terms or not.
(b) The
Employer reserves the right to update these Terms from time to time and subject to your acceptance,
the updated Terms will apply to your employment with the Employer. You should ensure that
you regularly read and understand the current version of the Terms. Contact your manager
to gain access to the Terms.
(c) You
must abide by all rules, regulations and legal requirements of the Employer. To safeguard
against breaching this requirement, you should read and review the relevant policy and procedures
manual and operating guidelines regularly, and if still in doubt you should seek the advice
of your manager.
15. General
(a) These
Terms constitutes the entire agreement between the parties about its subject matter and supersedes
all previous communications, representations, understandings or agreements between the parties
on the subject matter.
19
(b) These
Terms are governed by the law in force in New South Wales.
(c) Each
party irrevocably and unconditionally submits to the non-exclusive jurisdiction of the courts
of New South Wales and courts of appeal from them. Each party waives any right it has to
object to an action being brought in those courts, to claim that the action has been brought
in an inconvenient forum or to claim that those courts do not have jurisdiction.
(d) A
party may exercise a right, power or remedy at its discretion and separately or concurrently
with another right, power or remedy. A single or partial exercise of a right,
power or remedy by a party does not prevent a further exercise of that or of any other right, power or remedy. Failure by a party to
exercise or delay in exercising a right, power or remedy does not prevent its exercise. Further, a waiver of a right under these Terms
does not prevent the exercise of any other right.
(e) If
a court decides that part of these Terms is invalid or unenforceable, that part of the Terms
will be modified (if possible) so that it is enforceable. If that part cannot be modified,
it will be severed and the rest of the Terms will continue to operate.
(f) The
Parent Company unconditionally and irrevocably guarantees the due and punctual:
(1) performance
and observance by the Employer of all Guaranteed Obligations; and
(2) payment
by the Employer of any money.
(g) If
a breach occurs and is subsisting, the Parent Company will on demand made on it by the Employee:
(1) duly
and punctually perform the Guaranteed Obligations; and
(2) duly
and punctually pay to the Employee any money.
(h) The
Employee is not required to:
(1) take
any steps to enforce its rights under these Terms; or
(2) incur
any expense or make any payment,
(3) before
enforcing its rights against the Parent Company under these Terms.
(i) If
you are a new employee, you acknowledge receipt from the Employer of a Fair Work Information
Statement. However, the Fair Work Information Statement does not form part of these Terms.
20
16. Definitions
Unless
the context otherwise requires:
(a) Client
means any Person, contractor, firm, unit trust or company or other organisation which at
any time during the continuance of your employment was a client, referrer of clients, supplier,
adviser or customer of the Employer or a Related Entity.
(b) Competitor
means any business which sells, markets, supplies or otherwise promotes goods or services
the same as or substantially similar to those sold, marketed, supplied or otherwise promoted
by the Employer or a Related Entity, either now or in the future.
(c) Confidential
Information includes all information of the Employer which has been specifically designated
as confidential by the Employer, any patents (actual or pending), all trade secrets, formulas,
designs and the like relating to the business affairs of the Employer, or any of its related
entities, or any of their customers or clients or suppliers, or any person whose confidential
information you access or obtain as a result of your employment. Without limitation, this
includes any information concerning confidential know-how, clients lists, customer lists,
supplier lists, information about tenders and proposals, information about products and services
in development, business plans, sales plans, marketing plans, administration files, accounts,
prospects, research, management, financing, products, inventions, designs, suppliers, clients,
customers, management information systems, computer systems, processes and any data base,
data surveys, specifications, drawings, records, reports, software or other documents, material
or other information whether in writing or otherwise of or concerning the Employer, or any
of its related entities, or any of their clients, customers or suppliers to which you have
had access. This also includes any confidential information which you obtain for or from
any third party under the terms of any confidentiality agreement, and any other information
which relates to the commercial and financial activities of the Employer, the unauthorised
disclosure of administration matters which would embarrass, harm or prejudice the Employer
but does not extend to information already in the public domain unless such information arrived
there by unauthorised means.
(d) Employer
means SharonAI Pty Ltd (ACN 645 215 194).
(e) Guaranteed
Obligations means every obligation on the part of the Employer (whether alone or not)
which at any time arises under or in connection with these Terms including the payment or
reimbursement of any costs, expenses, liabilities, losses or damages.
(f) Job
Description means any document or description given by the Employer which details without
limitation the work or collection of duties and tasks that may comprise the day-to-day functions
of your role and may be varied by the Employer from time to time in its absolute discretion.
(g) Letter
of Offer means the letter from the Employer to you dated 14/10/24 attached to the Terms.
(h) Liquidity
Event means:
(1) a
successful initial public offering of shares in the Employer; and / or
(2) the
entry by the shareholders of the Employer into an unconditional contract for a trade sale
of all of the assets of the Employer.
21
(i) Listing
Event means the admission of the entire share capital of the Employer, or any special purpose
vehicle incorporated for that purpose, to the official list of the Stock Exchange.
(j) Moral
Rights has the meaning given to it in the Copyright Right Act 1968 (Cth) as amended
from time to time.
(k) Parent
Company means SharonAI Holdings Inc or any subsequent parent company
(l) Person
means any person, firm, unit trust, partnership, company or other organisation.
(m) Policy
means any policy, employee handbook, practice or guideline of the Employer, whether extracted
in these Terms or not, and as varied or amended from time to time by the Employer.
(n) Related
Body Corporate means any body corporate which is deemed to be related to the Employer
by virtue of section 9 of the Corporations Act 2001 (Cth).
(o) Related
Entities means any entity connected with the Employer by an interest in a common economic
enterprise, including the Parent Company, a Related Body Corporate of the Employer and Related
Entity means any one of them;
(p) Social
Media means internet-based sites and services, including but not limited to, blogging
and micro blogging websites such as Twitter; social networking sites such as Facebook and
Instagram; professional networking sites such as Linkedln; video and photo sharing websites
such as YouTube, Instagram and Flickr; forums and discussion boards such as Google Groups
and any other internet-based sites and services that would reasonably fall within the common
understanding of the umbrella term “Social Media”, including as they develop
in the future.
(q) Stock
Exchange means the Australian Stock Exchange Limited or any recognised stock exchange
approved by the Majority Shareholder.
(r) Terms
means the contract of employment constituted by these terms and conditions of employment
and the Letter of Offer, as amended or updated from time to time.
EX-10.5
EX-10.5
Filename: ex10-5.htm · Sequence: 6
Exhibit
10.5
SharonAI
Pty Ltd
303/44
Miller Street
North
Sydney, NSW2060
29
December 2025
Mr.
Tim Flavin
Smith
Street
Manly,
NSW 2095
Mobile:
+61 408 416 058
Email:
tim.flahvin@gmail.com
Dear
Tim,
Following
our recent discussions, I am pleased to offer you employment in the position and on the basis indicated at Items 1 and 2 in the attached
Key Terms Table with the entity listed in in Item 3 of the Key Terms Table (Company).
If
you accept this offer, this letter, together with the attached Key Terms Table and Terms Sheet will form your employment contract with
the Company (Contract).
This
Contract will apply, in the absence of any new agreement, if in future you work in or are appointed to another position at the Company.
If
you wish to accept this offer of employment, please sign the enclosed duplicates of this letter, the Key Terms Table and the Term Sheet
and return them to me as soon as possible. Please also contact that person if you have any questions about this offer.
Please
find enclosed:
(a) a
copy of the Fair Work Information Statement; and
(b) Upon
commencement you will be provided with the Policy Handbook of the Company (Policy Handbook)
via the online management platform Sentrient. The Policy Handbook contains various workplace
policies that you should familiarise yourself with. As set out in the Terms Sheet, you must
comply with any duties and obligations imposed on you under the Policies but the Policy Handbook
does not form part of your Contract. You must return the enclosed acknowledgment of receipt
of the Policy Handbook, signed by you, within seven days of receipt.
We
warmly welcome you to the Company and we look forward to working with you.
Yours
sincerely
/s/
James Manning
James
Manning
Chairman
-1-
Acceptance
of offer of employment
I
have read this letter, the attached Key Terms Table and the Terms Sheet. I understand and accept the offer of employment made to me by
the Company that is set out in those documents.
/s/
Tim Flavin
Employee
Signature
30/12/25
Date
NOTE:
please also sign the attached Key Terms Table and Terms Sheet
-2-
SharonAI
Pty Ltd
303/44
Miller Street
North
Sydney, NSW2060
KEY
TERMS TABLE
1.
Position
General
Counsel & Company Secretary
2.
Employment
status
Full-time
3.
Company
details
SharonAI
Pty ltd
303
I 44 Miller Street,
North
Sydney, NSW 2060
4.
Commencement
date
Your
employment is expected to commence on 26”‘ January 2025, or such other date agreed in writing between the parties.
5.
Manager
/ Supervisor
Chief
Executive Officer as well the directly to the Board of Directors, or such other person as directed by the Company from time to time
6.
Location
Sydney
or Remote on an as required basis
7.
Probationary
Period
3
Months
8.
Notice
of termination during Probation Period
Four
weeks
9.
Hours
of work
You
are employed to work on a full-time basis for at least 38 hours per week.
10.
Award
Not
Applicable
11.
Award
Classification
Not
Applicable
12.
Remuneration
and superannuation
Your base remuneration is comprised of
3 components:
1.
Base
of $350,000 per year paid in cash exclusive of Superannuation.
2.
Superannuation
at the statutory rate based on the Base component.
3.
Base
RSU equal to an annual RSU grant of $175,000 based on the usual terms of RSU issuance for the company
{Remuneration).
-3-
4.
Pay
frequency
Monthly
5.
Accommodation
Not
applicable
6.
Discretionary
Benefits
Credit
Card
You
will be provided with a company credit card for legitimate and approved business expenses in accordance with the Company’s
directions and policies.
Laptop
The
Company will provide you with a laptop for the purpose of carrying out your duties of employment. This laptop may also be used for
reasonable personal use. The provision of anv
laptop
is subject to the terms advised by the Company in a separate policy or document, which may
be varied from time to time. Any separate document provided to you regarding a laptop is
not contractual in nature and does not form a part of this Contract. If any time the Company
decides that you no longer need to be provided with a laptop for the purposes of your employment,
the Company may discontinue this benefit at its absolute discretion.
Mobile
phone
The
Company will provide you with, and continue to pay for, a mobile phone, for the purpose of carrying out your duties of employment.
The provision of any mobile phone is subject to the terms advised by the Company in a separate policy or document, which may be
varied from time to time. Any separate document provided to you regarding a mobile phone is not contractual in nature and does not
form a part of this Contract. If any time the Company decides that you no longer need to be provided with a mobile phone for the
purposes of your employment. the Company may discontinue this benefit at its absolute discretion.
7.
Bonuses
The
company operates the 2025 Omnibus Equity Incentive Plan (Plan), or other such plan
as modified, amended or replaced from time to time. Under the terms of this plan, employees
are awarded Restricted Stock Unit (RSU’s) as part of both a Short-Term Incentive
(STI) and Long-Term Incentive (LTI) program.
-4-
ST/Award
You
will be eligible for a discretionary cash bonus of up to $50,000.
LT/Award
You
will be eligible for up to 50% of your Base renumeration, which will be award in the form of RSU’s (equivalent to $175,000).
You
will be eligible to accrue any bonus throughout the Probationary Period.
8.
Is
the restraint applicable to the employment?
Clause
19.4 is applicable to your employment
9.
Restraint
Area
Restraint
Area means:
(a)
Australia;
or if a court considers this to be unreasonable
(b)
Victoria
and New South Wales; or if a court considers this to be unreasonable
(c)
New
South Wales; or if a court considers this to be unreasonable
(d)
within
10 km of the Sydney or Melbourne metropolitan area.
10.
Restraint
Period
Restraint
Period means:
(a)
twelve
months; or, if a court considers this to be unreasonable
(b)
nine
months; or, if a court considers this to be unreasonable
(C)
six
months; or, if a court considers this to be unreasonable
(d)
three
months;
following
the date of termination of your employment (for whatever reason).
-5-
11.
Notice
of termination after Probationary Period (if any)
In
accordance with the following table:
Period
of Service
Period
of Notice
1
year or less
4week
Over
1 year and up to the completion of 3 years
8weeks
Over
3 years and up to the completion of 5 years
8weeks
Over
5 years
12
weeks
If
the Company provides you with notice of termination, you will be entitled to an additional week’s notice if you are over 45
years old and have completed al least 2 years of continuous service with the Company on the day that notice of termination is given.
12.
Currency
All
amounts in this contract are Australian Dollar (AUD) amounts, where the company-makes a payment or fulfills an obligation
in another currency, the foreign currency amount shall be converted at the prevailing AUD amount.
/s/
Tim Flahvin
30/12/25
Employee
Signature
Date
-6-
TERMS
SHEET
1. Commencement
date
This
Contract will commence on the date set out in Item 4 of the Key Terms Table and will continue until it is terminated by either you or
the Company in accordance with this Contract.
2. General
duties
(a) Your
primary duties are set out in the position description in the Schedule and otherwise as directed
by the Company. The Company may vary your duties and position description from time to time.
In addition to your primary duties:
(i) you
must:
(A) serve
the Company and the Group faithfully and diligently;
(B) perform
to the best of your abilities and knowledge the duties assigned to you from time to time
including duties for the benefit of the Group;
(C) maintain
high standards of professionalism, ethics and integrity In your work;
(D) always
act in the best interests of the Company and the Group;
(E) devote
the whole of your time and attention during working hours to your duties;
(F) uphold
and advance the core values of the Company brand;
(G) use
your best endeavours to promote, develop and extend the Company’s business and ensure
the Company’s profitability;
(H) comply
with all directions given to you by the Company or its agents;
(I) comply
with all laws (including without limitation all work health and safety legislation) and the
rules and regulations of external agencies applying to your position and the duties assigned
to you;
(J) disclose
any matter that conflicts with, has the potential to conflict with, or has the potential
to adversely affect, the Company’s interests or the interests of the Group; and
(K) have
the right to work in Australia; and
-7-
(ii) you
must not:
(A) be
directly or indirectly engaged or Involved in any other employment, position or business
(including any activity which conflicts or is in competition with any of the Company’s
operations). other than:
(I) through
holding an interest in listed or unlisted investments representing no more than 5% of any
class of securities in any one company; or
(II) with
the Company’s prior written consent.
(B) in
performing your duties, accept any financial or other benefit except from the Company;
(C) bind
or make representations on behalf of the Company except as the Company expressly authorises
you to do;
(D) make
any promises. representations, warranties or guarantees in relation to products unless those
promises, representations, warranties or guarantees are consistent with those conditions
that may be expressly authorised in writing by the manufacturer of the product;
(E) disclose
any of your usernames or passwords used to access the Company’s systems to any person,
including to any other staff members, or otherwise permit any other person
to access the Company’s systems via any account created for you;
(F) offer
or permit the use of the Company’s facilities. goods or services at a reduced rate
(including for your personal use) except with the prior written authorisation of the Company;
(G) make
any decisions in the course of your employment, where your personal interests may present
a conflict of interest that may impact or influence your decision making. In particular,
if this is relevant to your role. you must not offer employment with the Company to any family
members without approval from the Company’s head office; or
(H) otherwise
act in conflict with the Company’s best interest, the interests of the Group, or the
interests of the Company’s suppliers, Customers or any other person or entity seeking
to do business with the Company.
-8-
(b) If,
at any time, you are unclear about what you need to do to fulfil your duties and obligations
to the Company, you should ask your Manager/Supervisor specified in Item 5 of the Key Terms
Table for clarification.
3. Location
and travel
(a) You
will initially be based at the Location specified in Item 6 of the Key Terms Table. The Company
may require you to work at other locations, including Customer locations or if the Company
relocates its premises in the future.
(b) It
is an inherent requirement of your position that you are present at the Location for all
hours of work, unless the duties of your role specifically require that you leave the Location.
(c) You
may be required to travel, including interstate and overseas, in order to perform
your duties.
4. Probationary
period
(a) If
Item 7 of the Key Terms Table provides that your employment is subject to a probationary
period (Probationary Period), then during that period:
(i) you
and the Company will consider your suitability for the position; and
(ii) either
you or the Company may terminate your employment by giving the other the period of written
notice (or by the Company paying you instead of notice), specified in clause 21.1.
(b) The
length of the Probationary Period does not, and is not intended to, affect any minimum employment
period under relevant legislation.
5. Hours
of work
You
are employed to work the hours specified in Item 9 in the Key Terms Table. However, due to the nature of the Company’s business
and your position, the hours necessary to perform your duties may vary from time to time, and may include reasonable additional hours
outside these hours, and on weekends and/or public holidays.
6. Remuneration
(a) Your
Remuneration is set out in Item 12 of the Key Terms Table.
(b) In
accordance with Item 12 of the Key Terms Table, the Company will make superannuation contributions
into a superannuation fund which you choose in accordance with relevant legislation, at a
level sufficient to ensure that the Company is not liable to pay a charge under superannuation
guarantee legislation calculated by reference to the statutory maximum contribution base,
as varied.
-9-
(c) After
any necessary deduction (such as superannuation or applicable taxation), the Company will
pay your Remuneration by electronic funds transfer into your nominated bank account or other
financial institution in instalments as per the frequency set out in Item 4 of the Key Terms
Table.
7. Minimum
Entitlements and set-off
(a) From
time to time, some of your conditions of employment will be regulated by legislation and/or
an industrial instrument (such as an applicable modern award or enterprise agreement), which
create minimum entitlements (Minimum Entitlements). These Minimum Entitlements might
include (for example) minimum hourly rates, overtime, penalties or loadings, allowances and
other payments.
(b) If
an award or enterprise agreement applies to your employment, it is set out in Item 10 of
the Key Terms Table. Your current classification under the Award is set out in Item 11 of
the Key Terms Table.
(c) You
agree that:
(i) your
Remuneration specified in in Item 12 of the Key Terms Table, exclusive of any superannuation
component, and any other wage-related benefits have been set at a level to take into account
the duties and the hours that you work (including hours outside ordinary hours). You are
not entitled to any additional benefits, monetary or otherwise, for any hours that you work,
unless agreed with the Company;
(ii) as
far as the law allows, any payments that the Company makes to you are paid in satisfaction
of your Minimum Entitlements for all purposes, including but not limited to the purposes
of compensating you for leave, duties and hours of work;
(iii) if
in any pay period the Company pays you above your Minimum Entitlements, then the difference
between your pay and the Minimum Entitlements will be attributed towards (or ‘set off)
against any outstanding entitlement you have to Minimum Entitlements in respect of that or
any other pay period; and
(iv) the
Minimum Entitlements do not form part of this Contract. The Company is already obliged to
comply with the laws that create the Minimum Entitlements.
8. Accommodation
If
the Company will provide you with accommodation, the location of the accommodation and the terms on which it is provided will be set
out in Item 5 of the Key Terms Table.
-10-
9. Discretionary
Benefits
(a) In
addition to your Remuneration. the Company may, from time to time, provide you with other
benefits on a discretionary basis (Discretionary Benefits). These Discretionary Benefits
are not entitlements, and the Company may cease providing Discretionary Benefits, or change
how it provides them, at its absolute discretion without providing you with any compensation.
If any Discretionary Benefits apply to your employment, these will be set out in Item 6 of
the Key Terms Table.
(b) Unless
the Company advises you otherwise in writing, any remuneration or benefit which the Company
provides other than set out in clauses 6 and 8 is a Discretionary Benefit and is not part
of your pay.
10. Remuneration
review
The
Company may, in its absolute discretion, review your Remuneration from time to time. Your Remuneration will not automatically be
increased. as a result of any review.
11. Bonuses
(a) The
Company may, in its absolute discretion pay you a bonus. The value of any such bonus, the
conditions attached to such a bonus and the frequency of such a bonus remain matters over
which the Company exercises its sole discretion.
(b) The
terms and conditions of any bonus applying to your employment are set out in Item 7 of the
Key Terms Table.
12. Expenses
(a) The
Company will pay or reimburse you for all authorised and reasonable work-related expenses
incurred in the course of your employment, subject to the terms of any Company policy regarding
work-related expenses.
(b) You
must retain, and provide to the Company, all original tax invoices and other relevant documentation
required by the Company. If you incur expenses on the Company’s account which were
not properly authorised, or outside the course of your employment, the Company may deduct
those expenses in accordance with clause 13.
13. Deductions
(a) Subject
to applicable law, if requested by the Company you agree to repay to the Company immediately
any amounts that you owe to the Company or a Related Company as a debt This includes. but
is not limited to:
(i) any
damage caused to Accommodation provided under Item 5 of the Key Terms Table (if applicable);
-11-
(ii) overpayments
made by the Company, or a Related Company, to you;
(iii) incurred
expenses which were not properly authorised. or outside of the course of your employment;
and
(iv) money
paid to you for leave if you have or had no entitlement to that leave.
(b) Subject
to applicable law, you authorise the Company to deduct any amount repayable under clause
13{a) from any amounts owing to you on the termination of your employment. You agree that
deductions made under this clause are reasonable and benefit you as they relieve you of the
administrative burden of coordinating the repayment of these amounts to the Company.
(c) To
the extent that the Company is unable to recover any amount under clause 13{b), you agree
that any such amount will be a debt that you owe to the Company and that you must repay immediately.
14. Leave
14.1 General
(a) You
are entitled to various types of leave under applicable law including annual leave, personal/carer’s
leave (including sick leave), compassionate leave, long service leave, family and domestic
violence leave, community service leave and parental leave.
(b) If
at any time you are employed on a part-time basis, your entitlement to leave will be calculated
on a pro-rata basis.
14.2 Annual
leave and long service leave
(a) Your
Remuneration includes any Minimum Entitlement to annual leave loading. Accordingly, you will
not be entitled to any additional payments above your Remuneration during periods of annual
leave.
(b) The
Company encourages you to take annual leave and long service leave in the year they accrue.
In this context, and without limiting the Company’s rights:
(i) you
must take annual leave and long service leave at times acceptable to both you and the Company;
(ii) the
Company may not grant annual leave during peak business times, and you agree that any refusal
by the Company to grant you leave during these times is reasonable;
-12-
(iii) to
the extent permitted by law, the Company may direct you to take any accrued annual leave
and/or long service leave (eg during any shutdown period); and
(iv) you
should generally apply for any period of annual leave at least one month before you wish
to take that leave and any period of annual leave must be approved in advance by the Company’s
head office.
14.3 Personal/carer’s
leave/compassionate/other family leave
(a) If
you take or apply for sick leave, carer’s leave, family and domestic violence leave
or compassionate leave {whether paid or unpaid), you must notify the Company of your need
to take that leave as soon as possible, and at any time the Company may require you to provide
evidence which is satisfactory to the Company {including a medical certificate and/or statutory
declaration) of:
(i) any
relevant illness or injury;
(ii) any
relevant unexpected emergency; or
(iii) the
reason for any other leave.
(b) If
you take sick leave, then at any time the Company may require you to be examined by a doctor
or other health professional chosen by the Company, and ask that person to report to the
Company about your illness or injury. If required, you agree to provide a specific consent
for that health professional to report to the Company.
15. Stand
down
The
Company has the right to stand you down without pay for any day you cannot be employed for any reason, including any strike, breakdown
in machinery or circumstances outside the Company’s control such as natural disasters.
16. Workplace
surveillance
The
Company has security cameras operating on its premises, and monitors all staff computer and phone use. Accordingly, during your employment,
you should expect to be subject to continuous ongoing camera, computer and telephone surveillance during work hours. You consent to this
surveillance.
17. Privacy
(a) You
consent to the Company:
(i) collecting,
using and disclosing your Personal Information for the purposes of administering its employment
relationship with you, meeting work health and safety obligations, ensuring compliance with
applicable laws, as well as all other purposes relevant to the Company’s business and
operations, including research and marketing, and any purposes described in the Company’s
privacy policy or as otherwise authorised by law; and
-13-
(ii) you
consent to the Company disclosing your Personal Information to third parties (including the
Company’s related bodies corporate) for the purposes set out above, and some of these
third parties may be based in countries outside of Australia.
(b) You
must
(i) deal
confidentially with all Personal Information to which you have access in the course of your
employment:
(ii) only
access, use and/or disclose Personal Information which is accessible by you in the course
of your employment for a purpose authorised by the Company, and in accordance with the Company’s
privacy policy current at the time: and
(iii) promptly
notify the Company of any unauthorised access, use, modification, disclosure, loss, destruction
or damage or other misuse of Personal Information of which you become aware in the course
of your employment.
18. Employer
policies
Any
policies of the Company or the Group do not form part of this Contract and are not intended to be contractual in nature. However, they
may be directions with which you must comply. The Company may change any of its policies and procedures at any time.
19. Confidential
Information, Intellectual Property Rights and restraint
19.1 Acknowledgement
and continuation of obligations
(a) You
acknowledge and agree that:
(i) it
is fair and reasonable for you to agree to the restrictions and restraints in this clause
19, particularly having regard to:
(A) the
preservation of the goodwill of the Company in its Customer base and its contractual relationship
with its employees, officers and contractors: and
(B) the
importance of preventing you from using or disclosing information pertaining to the Company’s
business following the termination of your employment;
-14-
(ii) any
breach of this clause 19 by you may cause the Company irreparable harm, damage and loss in
respect of which monetary damages would not be adequate; and
(iii) if
you breach, or threaten to breach, this clause 19, then the Company has the right to seek
and obtain, in addition to any other remedies available at law or equity, and without posting
any bond or other security to seek injunctive relief, damages, account of profits, or any
combination of remedies.
(b) Your
obligations under this clause 19 will continue after your employment terminates for whatever
reason.
(c) For
the purposes of this clause, you acknowledge that the Company contracts on its own behalf
and for each member of the Group who gains the benefit of and may independently enforce the
terms of this Contract.
19.2 Confidential
Information
You
must:
(a) not,
except as required in the performance of your duties:
(i) make
public or disclose to any person any Confidential Information; or
(ii) use,
or allow or assist others to use, Confidential Information;
(b) do
everything reasonably necessary to maintain the confidentiality of Confidential Information;
(c) if
required by the Company, assist with any action the Company takes against any person in relation
to Confidential Information; and
(d) notify
the Company immediately of any suspected or actual unauthorised use, copying or disclosure
of Confidential Information.
19.3 Intellectual
Property Rights
(a) You
acknowledge that as part of your duties, you may be required to develop ideas. concepts and/or
inventions. and it is intended that the Company will own all Intellectual Property Rights
arising out of the employment or the performance of your duties.
(b) You:
(i) irrevocably
assign to the Company and its successors all existing and future Intellectual Property Rights
developed in the course of your employment, including Works;
-15-
(ii) must
do everything necessary to formalise the assignment referred to in subclause 19.3(b)(i);
and
(iii) must
notify the Company in writing of any products, processes, services, techniques or Works developed
by you in connection with the employment so that the Company can take the necessary steps
to protect its Intellectual Property Rights.
(c) You
consent to any act or omission by the Company which might breach any Moral Rights you have
in Works created by you in connection with the employment.
(d) You
warrant that you will not knowingly deal with the Intellectual Property Rights or Moral Rights
of a third party (other than with the prior written agreement of that third party) in the
performance of your duties.
19.4 Restraint
(a) If
this clause 19.4 applies to you, it will be indicated in Item 8 of the Key Terms Table.
(b) If
this clause applies, then during your employment, and in the Restraint Area defined in Item
9 of the Key Terms Table for the Restraint Period defined in Item 10 of Key Terms Table after
the termination of your employment (for whatever reason), you must not (without the Company’s
prior written consent) in any capacity, on your own account, or as a consultant or contractor
to, or as a partner, agent, employee, shareholder or director of any other person, business
or entity, either directly or indirectly:
(i) solicit,
canvass or entice away from the Company or accept any approach from, any Customer with whom
you worked or had dealings in the last 12 months of your employment with the Company;
(ii) employ
or solicit the services of, or offer employment to, any employee of the Company with whom
you worked or had dealings in the last 12 months of your employment with the Company; or
(iii) encourage
or otherwise assist any person to do any of the acts referred to in this clause.
(c) You
agree that subclause 19.4(a) will take effect as if each of the restrictions referred to
in that subclause are separate restrictions with respect to the Restraint Area, Restraint
Period and nature of the conduct prescribed. If any of those restrictions or any part of
them are held to be void, voidable or unenforceable for any reason, then you agree that the
offending clause, subclause or part will be severed and that the remainder of the clause
will continue to apply to the maximum possible extent.
-16-
(d) You
acknowledge that the restrictions imposed on you by subclause 19.4(a) are reasonable having
regard to:
(i) the
importance of preventing you from using or disclosing information pertaining to the Company’s
business following the termination of your employment; and
(ii) the
preservation of the goodwill of the Company in its Customer base and its contractual relationship
with its staff, officers and contractors.
(e) You
agree to indemnify and to keep indemnified the Company against any claim or proceeding that
is made, threatened or commenced, and any liability, loss (including consequential loss),
damage or expense (including legal costs on a full indemnity basis) that the Company incurs
or suffers, as a direct or indirect result of a breach by you of this clause 19.4.
(f) For
the avoidance of doubt, the terms of this clause 19.4 may be disclosed for the purpose of
performing or enforcing those terms.
20. Suspension
(a) The
Company may suspend you on full pay while investigating any matter that the Company reasonably
believes could lead to the Company exercising its rights to terminate your employment or
taking other disciplinary action against you.
(b) During
any period of suspension, the Company is not required to provide you with any work, and the
Company may:
(i) restrict
your access to the Company’s premises;
(ii) require
you to return any property of the Company, including any Confidential Information;
(iii) restrict
your ability to access the Company’s computer systems; and/or
(iv) require
that you have no access or contact with the Company’s Customers, suppliers or employees.
21. Termination
of employment
21.1 Probationary
period
(a) Where
the Key Terms Table identifies that a Probationary Period applies, either you or the Company
may terminate your employment by giving the period of written notice as set out in Item 8
of the Key Terms Table.
-17-
21.2 Termination
on notice
(a) At
any time after any applicable Probationary Period, your employment may be terminated on written
notice as set out in Item 11 of the Key Terms Table.
(b) As
an alternative to requiring you to work during any notice period, the Company may decide
to pay you in lieu of notice for the entire notice period, or require you to work part of
the notice period and pay your pay in lieu of notice for part of the notice period.
(c) To
the extent permitted by law, if you do not give sufficient notice to the Company, then the
Company may deduct an amount equal to your pay for the period of notice not given from any
amount or entitlement that the Company owes you.
21.3 Termination
without notice
(a) The
Company may terminate your employment at any time without notice (or payment in lieu
of notice) if:
(i) in
the Company’s opinion, your conduct (whether by act or omission) amounts to serious
misconduct, including, without limitation:
(A) wilful
or deliberate behaviour by you that is inconsistent with the continuation of the contract
of employment;
(B) conduct
that causes imminent or serious risk to:
(I) the
health or safety of a person; or
(II) the
reputation or viability of the Company;
(C) engaging
in dishonesty, theft, fraud or assault in the course of your employment;
(D) being
intoxicated at work; or
(E) failing
or refusing to carry out a lawful and reasonable instruction; or
(ii) you
breach any other material provision of this Contract.
21.4 General
(a) If
either you or the Company gives notice of termination, the Company may, without limiting
its rights, require you during part or all of the relevant notice period:
(i) not
to carry out any of your duties;
-18-
(ii) not
to represent yourself as being in any way connected with or interested in the business of
the Company, except that you remain employed by the Company;
(iii) not
to attend the Company’s premises;
(iv) not
to access the Company’s computer systems or have any contact with its Customers, suppliers
or staff;
(v) to
return all of the Company’s property to the Company which is in your possession and/or
control, including without limitation tools of trade, vehicles, keys, computers, mobile telephones,
telephone numbers, business cards, records, documents, reports, Confidential Information,
software and credit cards and all copies of such material including all written or digital
material;
(vi) to
notify the Company of any passwords, access or security codes or similar which
are relevant to your work or apply to any property belonging to the Company;
(vii) to
perform duties which are different to those which you have previously performed, if you have
the necessary skills and competence to perform those different duties;
(viii) to
take any accrued annual leave or long service leave; or
(ix) to
do any combination of the above.
(b) On
the termination of your employment for whatever reason:
(i) the
Company may, without limiting its rights, require you to do or not do any or all of the things
referred to in clause 21.4(a)(i) to 21.4(a)(viii);
(ii) you
must delete any information relating to the Company’s business which might be stored
on any device which is in your possession or control outside the Company’s premises;
(iii) you
agree to repay immediately any amounts you owe to the Company;
(iv) you
must not make any adverse comment, publicly or otherwise. about the Company or its Related
Companies, employees or officers; and
(v) you
must sign a statement to the effect that you have fully complied with this clause.
-19-
22. Warranties
(a) You
warrant that:
(i) you
possess the skills, competence, qualifications, accreditations, registrations, permits and
licences necessary to carry out the duties of your position;
(ii) you
have not been charged with or found guilty of any offence which would be incompatible with
your duties and responsibilities or the trust and confidence placed in you by the Company;
(iii) by
entering into this Contract and performing your duties under this Contract, you will not
be in breach of any contract with, or obligation owed to, any third party;
(iv) you
are not relying on any representations by, or on behalf of, the Company except those expressly
incorporated into this Contract;
(v) you
have disclosed to the Company everything known to you which may be material to the Company’s
decision to offer you employment, including without limitation any other work that you do
for any other employer or organisation, and will continue to disclose all relevant information
during your employment; and
(vi) all
information that you have provided to the Company before accepting this offer is true and
correct.
You
acknowledge that the Company has relied on the warranties and commitments you have made in this Contract in deciding to offer you employment.
23. About
this Contract
(a) This
Terms Sheet and the accompanying letter of offer constitute the entire agreement between
the Company and you in relation to your employment (Contract).
(b) This
Contract:
(i) replaces
and supersedes any previous contracts between the parties (including any oral contracts);
(ii) may
only be varied in writing if signed by both parties; and
(iii) is
governed by the laws of the State of New South Wales.
(c) If
any party breaches this Contract:
(i) the
other party may not claim damages for personal (including psychological) injury or illness,
or for non-economic loss (including pain and suffering or distress) resulting from that breach;
and
-20-
(ii) any
damages for breach of this Contract will be assessed on the basis that the party in breach
would immediately have taken all steps available under the Contract to limit the damage arising
from the breach.
(d) If
any law referred to in this Contract that applies to you is varied, rescinded or replaced,
those changes will also apply to you as a matter of law, and the law will not be incorporated
into this Contract.
(e) If
a court finds a clause of this Contract invalid, the clause will be read down to the extent
necessary to be valid or, if that is not possible, severed from this Contract, so that the
rest of the Contract can continue to operate.
(f) Any
failure of either party at any time to insist on performance of any provision of this Contract
or to fail to exercise a right under this Contract is not a waiver of its right at a later
time to insist on performance of that or any other provision of, or exercise that or any
other right under, this Contract.
(g) The
Company may assign its rights and obligations under this Contract.
24. Definitions
In
this Contract:
(a) Confidential
Information means all information acquired or created by you during the course of or
in connection with the employment, including:
(i) information
regarding staff members, Customers or suppliers of the Company or any Related Company, and
any others who do business with the Company or any Related Company;
(ii) ideas,
know-how, concepts and information, whether in writing or otherwise, relating in any way
to your employment and dealings with the Company or any Related Company; and
(iii) all
other information relating to the Company or any Related Company, including their products,
business, activities, finances, marketing or promotional information, policies and personnel,
including
any information in the Company’s power, possession or control concerning or belonging to any other person, but not information:
(iv) regarding
your Remuneration;
(v) which
is part of your general skill and knowledge; or
(vi) that
has become widely known and made generally available to the public other than by breach of
a confidentiality obligation;
-21-
(b) Customer
means any person, entity or business with whom the Company or any Related Company deals
and/or to whom the Company or any Related Company provides products and/or services, for
reward;
(c) Group
means the group of companies consisting of the Company and any Related Company;
(d) Intellectual
Property Rights means:
(i) any
patents, rights associated with works of authorship, including copyrights (including future
copyright). and mask-works copyright, registered or unregistered trademarks or service marks,
trade names, brand names, registered or unregistered designs, circuit layouts, database rights;
(ii) methods,
trade secrets, know-how, and scientific, technical and product information;
(iii) the
right to apply for any industrial and intellectual property rights; and
(iv) any
other similar or analogous rights and any intellectual or industrial rights whether now existing
or which come into existence in the future;
(e) Moral
Rights means:
(i) a
right of attribution of authorship;
(ii) a
right not to have authorship falsely attributed; or
(iii) a
right of integrity;
including,
without limitation, moral rights under Part IX of the Copyright Act 1968 (Cth), or similar legislation in force outside Australia;
(f) Personal
Information means any information or opinion that is included in the definition of ‘personal
information’, ‘sensitive information’ and/or ‘health informa ion’
under the Privacy Act 1988 (Cth);
(g) Related
Company means any related body corporate of the Company and any associated entity of
the Company, as defined in the Corporations Act 2001 (Ch);
(h) Works
includes a literary work (including without limitation a journal article, report, conference
paper or presentation), a dramatic work, a musical work, an artistic work or a cinematograph
film (including without limitation a video) and o her works as defined )n the Copyright
Act 1968 (Cth) or similar legislation in force outside Australia.
-22-
Signed
by:
Tim
Flahvin
/s/
Tim Flahvin
Employee
name
Employee
signature
In
the presence of:
30/12/25
Date
Witness
signature
Witness
name
-23-
EX-10.6
EX-10.6
Filename: ex10-6.htm · Sequence: 7
Exhibit
10.6
EMPLOYMENT
CONTRACT ALTERATION AGREEMENT
This
Employment Contract Alteration Agreement (“Agreement”) is made and entered into on this April 29, 2026
BETWEEN:
SharonAI
Pty Ltd
ABN:
44 645 215 194
of
Level 1, 32 Walker Street,
North
Sydney NSW 2060
(“Employer”)
AND:
Tim
Flahvin
of
37 Smtih Street
Manly
NSW 2095 (“Employee”)
(collectively,
the “Parties”).
RECITALS
A.
The Employee is currently employed by the Employer pursuant to an Employment Contract dated December 30, 2026 (“Employment Contract”).
B.
The Parties wish to vary Item 12 and 16 (the last Item being number is mistakenly referred to as Item 7) of the Key Terms Table of the
Employment Contract.
C.
The Parties agree that, except as expressly varied by this Agreement, all other terms and conditions of the Employment Contract remain
unchanged and in full force and effect.
OPERATIVE
PROVISIONS`
1. Variation
to Item 12 – Remuneration and superannuation
The
Parties agree that Item 12 of the Key Terms Table of the Employment Contract is hereby varied as follows:
(a) The
Base Salary amount of $350,000 is replaced with $330,895; and
(b) The
Base RSU amount of $175,000 is replaced with $259, 155.
2. Variation
to Item 16 – Remuneration and superannuation
The
Parties agree that Item 12 of the Key Terms Table of the Employment Contract is hereby varied as follows:
(c) The
STI Award Amount of $50,000 is replaced with $100,000; and
-1-
(d) Under
the heading “LTI Award” the following words:
“You
will be eligible for up to 50% of your Base Remuneration which will be awarded in the form of RSU’s (equivalent to $175,000)”
are
deleted and replaced with the following:
“The
LTI Award is the Base RSU referred to in Item 12 above)”.
3. Effect
of Variation
This
variation takes effect from May 1, 2026, and shall apply from that date forward.
4. No
Other Variation
Except
as set out in this Agreement, no other provision of the Employment Contract is amended or affected. All other terms and conditions remain
binding and enforceable.
5. Governing
Law
This
Agreement is governed by and construed in accordance with the laws of the State of New South Wales, Australia.
6. Execution
This
Agreement may be executed in counterparts, and all counterparts when taken together constitute one document. Electronic signatures are
deemed valid and binding.
EXECUTION
SIGNED
for and on behalf of the Employer
Signature: /s/
James Manning
James
Manning (Apr 30, 2026 11:43:26 GMT+10)
Name: James
Manning
Date: 30
April 2026
Title: CEO
SIGNED
by the Employee:
Signature:
/s/
Tim Flahvin
Tim
Flahvin (Apr 30, 2026 11:57:41 GMT+10)
Name:
Tim
Flahvin
Date:
30
April 2026
-2-
EX-10.7
EX-10.7
Filename: ex10-7.htm · Sequence: 8
Exhibit
10.7
Deed
of Termination and Release
Date of
the deed is the date specified in item 1 of the schedule
Parties
The
party described in item 2 of the schedule (Company)
The
party described in item 3 of the schedule (Parent Company)
The
party described in item 4 of the schedule (Contractor)
Recitals
On
the Appointment Date, the Company and the Contractor entered into an agreement under which the Contractor agreed to provide services
to the Company (Contractor Agreement).
The
Contractor engaged the Key Person to assist the Contractor to provide the relevant services.
The
Parent Company was a party to the Contractor Agreement for the purpose of guaranteeing the performance of the Company’s obligations
under that agreement.
The
parties now wish to terminate the Contractor Agreement and provide mutual releases on the terms set out in this deed.
The
parties agree
1. Definitions
and interpretation
1.1 Definitions
In
this deed:
Appointment
Date means the date specified in item 5 of the schedule.
Claim
includes a claim, action, proceeding, judgment, damage, loss, cost, expense or liability, however arising and whether present, unascertained,
immediate, future or contingent.
Company
means the entity described in item 2 of the schedule. Contractor means the entity described in item 4 of the schedule. Group
means:
(a) the
Company;
(b) the
Parent Company;
-1-
(c) Related
Bodies Corporate of the Company;
(d) any
entity that controls, is controlled by or is under common control with the Company; and
(e) any
other entity that is connected with the Company, or any other member of the Group, by a common
directorship or by a common interest in an economic enterprise for example, a partner of
another member of a joint venture.
Group
Company means the Company and each Company which forms part of the Group.
GST
has the meaning given to it by the GST Act.
GST
Act means the A New Tax System (Goods and Services Tax) Act 1999 (Cth).
Key
Person means the individual described in item 6 of the schedule.
Related
Bodies Corporate has the meaning given in the Corporations Act 2001 (Cth).
1.2 Interpretation
In
this deed, headings are inserted for convenience only and do not affect the interpretation of this deed, and unless the context otherwise
requires:
(a) words
importing the singular include the plural and vice versa;
(b) words
importing a gender include the other genders;
(c) if
words or phrases are defined, their other grammatical forms have a corresponding meaning;
(d) a
reference to:
(i) a
person includes an individual, a partnership, a body corporate, a joint venture, an association
(whether incorporated or not), a government and a government authority or agency;
(ii) a
party includes the party’s executors, legal personal representatives, successors, transferees
and assigns;
(iii) a
part, clause, schedule or party is a reference to a part, clause or schedule of, or a party
to, this deed;
(iv) a
right includes a benefit, remedy, discretion, authority or power;
(v) an
obligation includes a warranty or representation and a reference to a failure to observe
or perform an obligation includes a breach of a warranty or representation;
-2-
(vi) this
deed includes the recitals and any schedules, annexures, exhibits or attachments to this
deed;
(vii) ‘$’
or dollars means Australian dollars and a reference to payment means payment in Australian
dollars;
(viii) writing
includes any mode of representing or reproducing words in tangible and permanently visible
form and includes facsimile transmissions;
(ix) legislation
includes any statutory modification or replacement and any subordinate or delegated legislation
issued under that legislation; and
(x) a
law includes any statute, regulation, by law, scheme, determination, ordinance, rule or other
statutory provision (whether Commonwealth, State or municipal);
(e) a
reference to an insolvency event includes:
(i) in
the case of an individual:
(A) the
committing of an act of bankruptcy in respect of the individual within the meaning of section
40 of the Bankruptcy Act 1966 (Cth);
(B) the
signing of an authority by the individual under Part X of the Bankruptcy Act 1966 (Cth);
or
(C) the
making of a sequestration order in respect of the estate of the individual within the meaning
of the Bankruptcy Act 1966 (Cth); or
(ii) in
the case of a corporation:
(A) the
appointment of a controller to the property of the corporation;
(B) the
appointment of an administrator in respect of the corporation;
(C) the
corporation failing to comply with a statutory demand within the period for compliance;
(D) the
making of a winding up order by a court in respect of the corporation;
(E) the
passing of a resolution for winding up under Part 5.5 of the Corporations Act 2001 (Cth);
or
(F) in
respect of a Part 5.7 body, the commencement of a winding up under Part 5.7 of the Corporations
Act 2001 (Cth) in respect of that body;
-3-
(f) the
meaning of general words is not limited by specific examples introduced by ‘including’
or ‘for example’, or similar expressions; and
(g) no
provision of this deed will be interpreted against a party just because that party prepared
that provision.
1.3 Representatives
of Contractor
Despite
anything else contained in this deed where an obligation is imposed on the Contractor by or under this deed to do, or not to do, any
act or thing, the Contractor must ensure and procure the compliance with that obligation of the Key Person and any other of the Contractor’s
employees and personnel who assist the Contractor in the provision of the Services to the Company
2. Termination
of Contractor Agreement
(a) With
effect from the Effective Date, the Contractor Agreement is terminated by agreement of the
parties.
(b) From
the Effective Date, no party has any further rights or obligations under the Contractor Agreement,
except for:
(i) any
rights or obligations that accrued before the Effective Date;
(ii) any
rights or obligations which are expressed to survive termination of the Contractor Agreement
or which by their nature are intended to survive (including confidentiality, intellectual
property, restraint and indemnity provisions); and
(iii) any
obligation to pay amounts properly invoiced (or otherwise owing) in respect of services provided
up to and including the Effective Date, to the extent not released under clause 3.
3. Release
(a) With
effect from the Effective Date, each party (Releasing Party) releases and forever discharges
each other party and each of their Related Bodies Corporate and their respective officers,
employees and agents (Released Parties) from all Claims which the Releasing Party has or
may have against any Released Party arising out of or in connection with the Contractor Agreement
or its termination, whether arising before, on or after the date of this deed, to the extent
the Claim relates to any act, omission or circumstance occurring on or before the Effective
Date.
-4-
(b) The
release in clause 3 does not apply to:
(i) any
Claims arising under this deed (including any Claim for breach of this deed);
(ii) any
Claims in respect of fraud, deliberate concealment or wilful misconduct;
(iii) any
Claims arising from a party’s failure to pay amounts that are expressly stated in this
deed as payable and not released (if any);
(iv) any
Claims in respect of superannuation, PAYG withholding or other amounts required by law to
be paid, withheld or remitted to a government authority (to the extent applicable); and
(v) any
rights or obligations expressly preserved under clause 3.
4. Costs
and expenses
Each
party must pay that party’s own costs and expenses in respect of:
(a) the
negotiation, preparation, execution and delivery of this deed and of any documents entered
under or in respect of this deed; and
(b) the
performance of that party’s obligations under this deed.
5. GST
5.1 Interpretation
Words
and expressions used in this clause 6 which are not defined in this deed, but which are defined in the GST Act, have the meaning given
to them in the GST Act.
5.2 Consideration
does not include GST
The
consideration for any supply made under or in connection with this deed does not include an amount for GST, unless it is expressly stated
in this deed to be inclusive of GST.
5.3 Recovery
of GST
To
the extent that GST is or becomes payable on any supply made under or in connection with this deed (not being a supply for which the
consideration is expressly stated in this deed to be inclusive of GST), the party required to provide the consideration for the supply
must pay, in addition to and at the same time as the consideration is to be provided, an amount equal to the amount of GST on the supply.
5.4 Tax
invoice
The
Company need not make a payment for a taxable supply made under or in connection with this deed until it receives a tax invoice for the
supply to which the payment relates.
-5-
6. Notices
6.1 Giving
of notice
A
notice required or permitted to be given by one party to another under this deed must be in writing and will be treated as being duly
given and received if it is:
(a) delivered
personally to that other party;
(b) left
at that other party’s address;
(c) sent
by pre-paid mail to that other party’s address; or
(d) transmitted
by email to that other party.
6.2 Address
for service
For
the purposes of this clause, the address of a party is the address set out in item 8 of the schedule or another address of which that
party may from time to time give notice to each other party.
7. Further
steps
Each
party agrees to promptly do all things reasonably necessary or desirable to give full effect to this deed and the transactions contemplated
by it, including obtaining consents and signing documents.
8. No
merger
On
completion or termination of the transactions contemplated by this deed, the rights and obligations of the parties set out in this deed
will not merge and any provision that has not been fulfilled remains in force.
9. Entire
deed
This
deed constitutes the entire deed between the parties about its subject matter and supersedes all previous communications, representations,
understandings or deeds between the parties on the subject matter.
10. Amendment
This
deed may only be amended or varied in writing signed by each party.
11. Waiver
11.1 No
waiver
No
failure to exercise or delay in exercising any right given by or under this deed to a party constitutes a waiver and the party may still
exercise that right in the future.
-6-
11.2 Waiver
must be in writing
Waiver
of any provision of this deed or a right created under it must be in writing signed by the party giving the waiver and is only effective
to the extent set out in that written waiver.
12. Severability
If
any provision of this deed is invalid or not enforceable in accordance with its terms in any jurisdiction, it is to be read down for
the purposes of that jurisdiction, if possible, so as to be valid and enforceable and will otherwise be capable of being severed to the
extent of the invalidity or unenforceability without affecting the remaining provisions of this deed or affecting the validity or enforceability
of that provision in any other jurisdiction.
13. Assignment
The
Contractor must not, at law or in equity, assign, transfer or otherwise deal with any of its rights or obligations under this deed without
the prior written consent of the Company.
14. Counterparts
This
deed may be signed in any number of counterparts. All signed counterparts taken together constitute one deed.
15. Governing
law and jurisdiction
15.1 Governing
law
This
deed is governed by the laws in force in the state specified in item 9 of the schedule.
-7-
Schedule
1
Date of deed
30
April 2026
2
Details of
the Company
SharonAI
Pty Ltd ACN 645 215 194
Level
1, 32 Walker Street, North Sydney NSW 2006
3
Details of the Parent Company
SharonAI
Holdings, Inc. or any subsequent parent company of SharonAI Pty Ltd.
4
Details of the Contractor
Manning
Group Pty Ltd ATF MG Office Trust
ACN
620 362 174
ABN
57 246 345 926
of
303/44 Miller Street, North Sydney NSW 2075
5
Appointment date
18
January 2025
6
Key Person
James
Manning
Email:
james@manning.com.au
Phone
number: 0499 400 900
7
Effective Date
1
May 2026
8
Address for
service
Contact
details as set out in items 2, 3 and 4 of this schedule
9
Jurisdiction
New
South Wales
-8-
Executed as a deed
EXECUTED by SHARON AI PTY LTD ACN 645 215 194
by its authorised signatory:
/s/
Alexander Kelton
Alexander Kelton (Apr 30, 2026 08:26:02 GMT+1)
Signature of signatory
Drew
Kelton
Name of signatory (please print)
EXECUTED by SHARONAI HOLDINGS INC
by
its authorised signatory:
/s/ Alexander
Kelton
Alexander Kelton (Apr 30, 2026 08:26:02 GMT+1)
Signature of signatory
Drew
Kelton
Name of signatory (please print)
EXECUTED by MANNING GROUP PTY LTD
ATF MG OFFICE TRUST ACN 620 362 174
in accordance with section 127 of the Corporations
Act 2001 (Cth) by being signed by the following officers:
/s/ James
Manning
James Manning (Apr 30, 2026 11:37:02 GMT+10)
Signature of sole director and sole company secretary
-9-
EX-10.8
EX-10.8
Filename: ex10-8.htm · Sequence: 9
Exhibit 10.8
Deed
of Termination and Release
Date of
the deed is the date specified in item 1 of the schedule
Parties
The
party described in item 2 of the schedule (Company)
The
party described in item 3 of the schedule (Parent Company) The party described in item 4 of the schedule (Contractor)
Recitals
A. On
the Appointment Date, the Company and the Contractor entered into an agreement under which
the Contractor agreed to provide services to the Company (Contractor Agreement).
B. The
Contractor engaged the Key Person to assist the Contractor to provide the relevant services.
C. The
Parent Company was a party to the Contractor Agreement for the purpose of guaranteeing the
performance of the Company’s obligations under that agreement.
D. The
parties now wish to terminate the Contractor Agreement and provide mutual releases on the
terms set out in this deed.
The
parties agree
1. Definitions
and interpretation
1.1 Definitions
In
this deed:
Appointment
Date means the date specified in item 5 of the schedule.
Claim
includes a claim, action, proceeding, judgment, damage, loss, cost, expense or liability, however arising and whether present, unascertained,
immediate, future or contingent.
Company
means the entity described in item 2 of the schedule.
Contractor
means the entity described in item 4 of the schedule.
Group
means:
(a) the
Company;
-1-
(b) the
Parent Company;
(c) Related
Bodies Corporate of the Company;
(d) any
entity that controls, is controlled by or is under common control with the Company; and
(e) any
other entity that is connected with the Company, or any other member of the Group, by a common
directorship or by a common interest in an economic enterprise for example, a partner of
another member of a joint venture.
Group
Company means the Company and each Company which forms part of the Group.
GST
has the meaning given to it by the GST Act.
GST
Act means the A New Tax System (Goods and Services Tax) Act 1999 (Cth).
Key
Person means the individual described in item 6 of the schedule.
Related
Bodies Corporate has the meaning given in the Corporations Act 2001 (Cth).
1.2 Interpretation
In
this deed, headings are inserted for convenience only and do not affect the interpretation of this deed, and unless the context otherwise
requires:
(a) words
importing the singular include the plural and vice versa;
(b) words
importing a gender include the other genders;
(c) if
words or phrases are defined, their other grammatical forms have a corresponding meaning;
(d) a
reference to:
(i) a
person includes an individual, a partnership, a body corporate, a joint venture, an association
(whether incorporated or not), a government and a government authority or agency;
(ii) a
party includes the party’s executors, legal personal representatives, successors, transferees
and assigns;
(iii) a
part, clause, schedule or party is a reference to a part, clause or schedule of, or a party
to, this deed;
(iv) a
right includes a benefit, remedy, discretion, authority or power;
-2-
(v) an
obligation includes a warranty or representation and a reference to a failure to observe
or perform an obligation includes a breach of a warranty or representation;
(vi) this
deed includes the recitals and any schedules, annexures, exhibits or attachments to this
deed;
(vii) ‘$’
or dollars means Australian dollars and a reference to payment means payment in Australian
dollars;
(viii) writing
includes any mode of representing or reproducing words in tangible and permanently visible
form and includes facsimile transmissions;
(ix) legislation
includes any statutory modification or replacement and any subordinate or delegated legislation
issued under that legislation; and
(x) a
law includes any statute, regulation, by law, scheme, determination, ordinance, rule or other
statutory provision (whether Commonwealth, State or municipal);
(e) a
reference to an insolvency event includes:
(i) in
the case of an individual:
(A) the
committing of an act of bankruptcy in respect of the individual within the meaning of section
40 of the Bankruptcy Act 1966 (Cth);
(B) the
signing of an authority by the individual under Part X of the Bankruptcy Act 1966 (Cth);
or
(C) the
making of a sequestration order in respect of the estate of the individual within the meaning
of the Bankruptcy Act 1966 (Cth); or
(ii) in
the case of a corporation:
(A) the
appointment of a controller to the property of the corporation;
(B) the
appointment of an administrator in respect of the corporation;
(C) the
corporation failing to comply with a statutory demand within the period for compliance;
(D) the
making of a winding up order by a court in respect of the corporation;
(E) the
passing of a resolution for winding up under Part 5.5 of the Corporations Act 2001 (Cth);
or
-3-
(F) in
respect of a Part 5.7 body, the commencement of a winding up under Part 5.7 of the Corporations
Act 2001 (Cth) in respect of that body;
(f) the
meaning of general words is not limited by specific examples introduced by ‘including’
or ‘for example’, or similar expressions; and
(g) no
provision of this deed will be interpreted against a party just because that party prepared
that provision.
1.3 Representatives
of Contractor
Despite
anything else contained in this deed where an obligation is imposed on the Contractor by or under this deed to do, or not to do, any
act or thing, the Contractor must ensure and procure the compliance with that obligation of the Key Person and any other of the Contractor’s
employees and personnel who assist the Contractor in the provision of the Services to the Company
2. Termination
of Contractor Agreement
(a) With
effect from the Effective Date, the Contractor Agreement is terminated by agreement of the
parties.
(b) From
the Effective Date, no party has any further rights or obligations under the Contractor Agreement,
except for:
(i) any
rights or obligations that accrued before the Effective Date;
(ii) any
rights or obligations which are expressed to survive termination of the Contractor Agreement
or which by their nature are intended to survive (including confidentiality, intellectual
property, restraint and indemnity provisions); and
(iii) any
obligation to pay amounts properly invoiced (or otherwise owing) in respect of services provided
up to and including the Effective Date, to the extent not released under clause 3.
3. Release
(a) With
effect from the Effective Date, each party (Releasing Party) releases and forever discharges
each other party and each of their Related Bodies Corporate and their respective officers,
employees and agents (Released Parties) from all Claims which the Releasing Party has or
may have against any Released Party arising out of or in connection with the Contractor Agreement
or its termination, whether arising before, on or after the date of this deed, to the extent
the Claim relates to any act, omission or circumstance occurring on or before the Effective
Date.
-4-
(b) The
release in clause 3 does not apply to:
(i) any
Claims arising under this deed (including any Claim for breach of this deed);
(ii) any
Claims in respect of fraud, deliberate concealment or wilful misconduct;
(iii) any
Claims arising from a party’s failure to pay amounts that are expressly stated in this
deed as payable and not released (if any);
(iv) any
Claims in respect of superannuation, PAYG withholding or other amounts required by law to
be paid, withheld or remitted to a government authority (to the extent applicable); and
(v) any
rights or obligations expressly preserved under clause 3.
4. Costs
and expenses
Each
party must pay that party’s own costs and expenses in respect of:
(a) the
negotiation, preparation, execution and delivery of this deed and of any documents entered
under or in respect of this deed; and
(b) the
performance of that party’s obligations under this deed.
5. GST
5.1 Interpretation
Words
and expressions used in this clause 6 which are not defined in this deed, but which are defined in the GST Act, have the meaning given
to them in the GST Act.
5.2 Consideration
does not include GST
The
consideration for any supply made under or in connection with this deed does not include an amount for GST, unless it is expressly stated
in this deed to be inclusive of GST.
5.3 Recovery
of GST
To
the extent that GST is or becomes payable on any supply made under or in connection with this deed (not being a supply for which the
consideration is expressly stated in this deed to be inclusive of GST), the party required to provide the consideration for the supply
must pay, in addition to and at the same time as the consideration is to be provided, an amount equal to the amount of GST on the supply.
-5-
5.4 Tax
invoice
The
Company need not make a payment for a taxable supply made under or in connection with this deed until it receives a tax invoice for the
supply to which the payment relates.
6. Notices
6.1 Giving
of notice
A
notice required or permitted to be given by one party to another under this deed must be in writing and will be treated as being duly
given and received if it is:
(a) delivered
personally to that other party;
(b) left
at that other party’s address;
(c) sent
by pre-paid mail to that other party’s address; or
(d) transmitted
by email to that other party.
6.2 Address
for service
For
the purposes of this clause, the address of a party is the address set out in item 8 of the schedule or another address of which that
party may from time to time give notice to each other party.
7. Further
steps
Each
party agrees to promptly do all things reasonably necessary or desirable to give full effect to this deed and the transactions contemplated
by it, including obtaining consents and signing documents.
8. No
merger
On
completion or termination of the transactions contemplated by this deed, the rights and obligations of the parties set out in this deed
will not merge and any provision that has not been fulfilled remains in force.
9. Entire
deed
This
deed constitutes the entire deed between the parties about its subject matter and supersedes all previous communications, representations,
understandings or deeds between the parties on the subject matter.
10. Amendment
This
deed may only be amended or varied in writing signed by each party.
-6-
11. Waiver
11.1 No
waiver
No
failure to exercise or delay in exercising any right given by or under this deed to a party constitutes a waiver and the party may still
exercise that right in the future.
11.2 Waiver
must be in writing
Waiver
of any provision of this deed or a right created under it must be in writing signed by the party giving the waiver and is only effective
to the extent set out in that written waiver.
12. Severability
If
any provision of this deed is invalid or not enforceable in accordance with its terms in any jurisdiction, it is to be read down for
the purposes of that jurisdiction, if possible, so as to be valid and enforceable and will otherwise be capable of being severed to the
extent of the invalidity or unenforceability without affecting the remaining provisions of this deed or affecting the validity or enforceability
of that provision in any other jurisdiction.
13. Assignment
The
Contractor must not, at law or in equity, assign, transfer or otherwise deal with any of its rights or obligations under this deed without
the prior written consent of the Company.
14. Counterparts
This
deed may be signed in any number of counterparts. All signed counterparts taken together constitute one deed.
15. Governing
law and jurisdiction
15.1 Governing
law
This
deed is governed by the laws in force in the state specified in item 9 of the schedule.
-7-
Schedule
1 Date of deed
30
April 2026
2 Details of the
Company
SharonAI
Pty Ltd ACN 645 215 194
of
Level 1, 32 Walker Street, North Sydney NSW 2006
3 Details of the
Parent Company
SharonAI
Holdings, Inc. or any subsequent parent company of SharonAI Pty Ltd.
4 Details of the
Contractor
Broadfoot
Group Pty Ltd ACN 632 357 638
of
29 Yarrabung Road, St Ives NSW 2075
5 Appointment
date
14
October 2024
6 Key Person
Tim
Broadfoot
Email:
tim@broadfootgroup.com.au
Phone
number: 0447097271
7 Effective Date
1
May 2026
8 Address for
service
Contact
details as set out in items 2, 3 and 4 of this schedule
9 Jurisdiction
New
South Wales
-8-
Executed
as a deed
EXECUTED by SHARON AI PTY LTD ACN 645 215 194
by its
authorised
signatory:
/s/ James Manning
James Manning (Apr 30, 2026 10:39:23GMT+10)
Signature of signatory
James Manning
Name of signatory (please print)
EXECUTED by SHARONAI HOLDINGS INC by
its authorised signatory:
/s/ James Manning
James Manning (Apr 30, 2026 10:39:44 GMT+10)
Signature of signatory
James Manning
Name of signatory (please print)
EXECUTED by BROADFOOT GROUP PTY LTD ACN 632 357
638 in accordance with section 127 of the Corporations
Act 2001 (Cth) by being signed by the following officers:
/s/ Tim Broadfoot
Signature of sole director and sole company secretary
-9-
EX-10.9
EX-10.9
Filename: ex10-9.htm · Sequence: 10
Exhibit
10.9
Deed
of Termination and Release
Date of
the deed is the date specified in item 1 of the schedule
Parties
The
party described in item 2 of the schedule (Company)
The
party described in item 3 of the schedule (Parent Company)
The
party described in item 4 of the schedule (Contractor)
Recitals
A. On
the Appointment Date, the Company and the Contractor entered into an agreement under which
the Contractor agreed to provide services to the Company (Contractor Agreement).
B. The
Contractor engaged the Key Person to assist the Contractor to provide the relevant services.
C. Contractor
Agreement was varied by the parties on 13 June 2025.
D. The
Parent Company was a party to the Contractor Agreement for the purpose of guaranteeing the
performance of the Company’s obligations under that agreement.
E. The
parties now wish to terminate the Contractor Agreement and provide mutual releases on the
terms set out in this deed.
The
parties agree
1. Definitions
and interpretation
1.1 Definitions
In
this deed:
Appointment
Date means the date specified in item 5 of the schedule.
Claim
includes a claim, action, proceeding, judgment, damage, loss, cost, expense or liability, however arising and whether present, unascertained,
immediate, future or contingent.
Company
means the entity described in item 2 of the schedule.
Contractor
means the entity described in item 4 of the schedule.
-1-
Group
means:
(a) the
Company;
(b) the
Parent Company;
(c) Related
Bodies Corporate of the Company;
(d) any
entity that controls, is controlled by or is under common control with the Company; and
(e) any
other entity that is connected with the Company, or any other member of the Group, by a common
directorship or by a common interest in an economic enterprise for example, a partner of
another member of a joint venture.
Group
Company means the Company and each Company which forms part of the Group.
GST
has the meaning given to it by the GST Act.
GST
Act means the A New Tax System (Goods and Services Tax) Act 1999 (Cth).
Key
Person means the individual described in item 6 of the schedule.
Related
Bodies Corporate has the meaning given in the Corporations Act 2001 (Cth).
1.2 Interpretation
In
this deed, headings are inserted for convenience only and do not affect the interpretation of this deed, and unless the context otherwise
requires:
(a) words
importing the singular include the plural and vice versa;
(b) words
importing a gender include the other genders;
(c) if
words or phrases are defined, their other grammatical forms have a corresponding meaning;
(d) a
reference to:
(i) a
person includes an individual, a partnership, a body corporate, a joint venture, an association
(whether incorporated or not), a government and a government authority or agency;
(ii) a
party includes the party’s executors, legal personal representatives, successors, transferees
and assigns;
(iii) a
part, clause, schedule or party is a reference to a part, clause or schedule of, or a party
to, this deed;
-2-
(iv) a
right includes a benefit, remedy, discretion, authority or power;
(v) an
obligation includes a warranty or representation and a reference to a failure to observe
or perform an obligation includes a breach of a warranty or representation;
(vi) this
deed includes the recitals and any schedules, annexures, exhibits or attachments to this
deed;
(vii) ‘$’
or dollars means Australian dollars and a reference to payment means payment in Australian
dollars;
(viii) writing
includes any mode of representing or reproducing words in tangible and permanently visible
form and includes facsimile transmissions;
(ix) legislation
includes any statutory modification or replacement and any subordinate or delegated legislation
issued under that legislation; and
(x) a
law includes any statute, regulation, by law, scheme, determination, ordinance, rule or other
statutory provision (whether Commonwealth, State or municipal);
(e) a
reference to an insolvency event includes:
(i) in
the case of an individual:
(A) the
committing of an act of bankruptcy in respect of the individual within the meaning of section
40 of the Bankruptcy Act 1966 (Cth);
(B) the
signing of an authority by the individual under Part X of the Bankruptcy
Act 1966 (Cth); or
(C) the
making of a sequestration order in respect of the estate of the individual within the meaning
of the Bankruptcy Act 1966 (Cth); or
(ii) in
the case of a corporation:
(A) the
appointment of a controller to the property of the corporation;
(B) the
appointment of an administrator in respect of the corporation;
(C) the
corporation failing to comply with a statutory demand within the period for compliance;
(D) the
making of a winding up order by a court in respect of the corporation;
-3-
(E) the
passing of a resolution for winding up under Part 5.5 of the Corporations
Act 2001 (Cth); or
(F) in
respect of a Part 5.7 body, the commencement of a winding up under Part 5.7 of the Corporations
Act 2001 (Cth) in respect of that body;
(f) the
meaning of general words is not limited by specific examples introduced by ‘including’
or ‘for example’, or similar expressions; and
(g) no
provision of this deed will be interpreted against a party just because that party prepared
that provision.
1.3 Representatives
of Contractor
Despite
anything else contained in this deed where an obligation is imposed on the Contractor by or under this deed to do, or not to do, any
act or thing, the Contractor must ensure and procure the compliance with that obligation of the Key Person and any other of the Contractor’s
employees and personnel who assist the Contractor in the provision of the Services to the Company
2. Termination
of Contractor Agreement
(a) With
effect from the Effective Date, the Contractor Agreement is terminated by agreement of the
parties.
(b) From
the Effective Date, no party has any further rights or obligations under the Contractor Agreement,
except for:
(i) any
rights or obligations that accrued before the Effective Date;
(ii) any
rights or obligations which are expressed to survive termination of the Contractor Agreement
or which by their nature are intended to survive (including confidentiality, intellectual
property, restraint and indemnity provisions); and
(iii) any
obligation to pay amounts properly invoiced (or otherwise owing) in respect of services provided
up to and including the Effective Date, to the extent not released under clause 3.
3. Release
(a) With
effect from the Effective Date, each party (Releasing Party) releases and forever discharges
each other party and each of their Related Bodies Corporate and their respective officers,
employees and agents (Released Parties) from all Claims which the Releasing Party has or
may have against any Released Party arising out of or in connection with the Contractor Agreement
or its termination, whether arising before, on or after the date of this deed, to the extent
the Claim relates to any act, omission or circumstance occurring on or before the Effective
Date.
-4-
(b) The
release in clause 3 does not apply to:
(i) any
Claims arising under this deed (including any Claim for breach of this deed);
(ii) any
Claims in respect of fraud, deliberate concealment or wilful misconduct;
(iii) any
Claims arising from a party’s failure to pay amounts that are expressly stated in this
deed as payable and not released (if any);
(iv) any
Claims in respect of superannuation, PAYG withholding or other amounts required by law to
be paid, withheld or remitted to a government authority (to the extent applicable); and
(v) any
rights or obligations expressly preserved under clause 3.
4. Costs
and expenses
Each
party must pay that party’s own costs and expenses in respect of:
(a) the
negotiation, preparation, execution and delivery of this deed and of any documents entered
under or in respect of this deed; and
(b) the
performance of that party’s obligations under this deed.
5. GST
5.1 Interpretation
Words
and expressions used in this clause 6 which are not defined in this deed, but which are defined in the GST Act, have the meaning given
to them in the GST Act.
5.2 Consideration
does not include GST
The
consideration for any supply made under or in connection with this deed does not include an amount for GST, unless it is expressly stated
in this deed to be inclusive of GST.
5.3 Recovery
of GST
To
the extent that GST is or becomes payable on any supply made under or in connection with this deed (not being a supply for which the
consideration is expressly stated in this deed to be inclusive of GST), the party required to provide the consideration for the supply
must pay, in addition to and at the same time as the consideration is to be provided, an amount equal to the amount of GST on the supply.
-5-
5.4 Tax
invoice
The
Company need not make a payment for a taxable supply made under or in connection with this deed until it receives a tax invoice for the
supply to which the payment relates.
6. Notices
6.1 Giving
of notice
A
notice required or permitted to be given by one party to another under this deed must be in writing and will be treated as being duly
given and received if it is:
(a) delivered
personally to that other party;
(b) left
at that other party’s address;
(c) sent
by pre-paid mail to that other party’s address; or
(d) transmitted
by email to that other party.
6.2 Address
for service
For
the purposes of this clause, the address of a party is the address set out in item 8 of the schedule or another address of which that
party may from time to time give notice to each other party.
7. Further
steps
Each
party agrees to promptly do all things reasonably necessary or desirable to give full effect to this deed and the transactions contemplated
by it, including obtaining consents and signing documents.
8. No
merger
On
completion or termination of the transactions contemplated by this deed, the rights and obligations of the parties set out in this deed
will not merge and any provision that has not been fulfilled remains in force.
9. Entire
deed
This
deed constitutes the entire deed between the parties about its subject matter and supersedes all previous communications, representations,
understandings or deeds between the parties on the subject matter.
-6-
10. Amendment
This
deed may only be amended or varied in writing signed by each party.
11. Waiver
11.1 No
waiver
No
failure to exercise or delay in exercising any right given by or under this deed to a party constitutes a waiver and the party may still
exercise that right in the future.
11.2 Waiver
must be in writing
Waiver
of any provision of this deed or a right created under it must be in writing signed by the party giving the waiver and is only effective
to the extent set out in that written waiver.
12. Severability
If
any provision of this deed is invalid or not enforceable in accordance with its terms in any jurisdiction, it is to be read down for
the purposes of that jurisdiction, if possible, so as to be valid and enforceable and will otherwise be capable of being severed to the
extent of the invalidity or unenforceability without affecting the remaining provisions of this deed or affecting the validity or enforceability
of that provision in any other jurisdiction.
13. Assignment
The
Contractor must not, at law or in equity, assign, transfer or otherwise deal with any of its rights or obligations under this deed without
the prior written consent of the Company.
14. Counterparts
This
deed may be signed in any number of counterparts. All signed counterparts taken together constitute one deed.
15. Governing
law and jurisdiction
15.1 Governing
law
This
deed is governed by the laws in force in the state specified in item 9 of the schedule.
-7-
Schedule
1 Date
of deed
30
April 2026
2 Details
of the Company
SharonAI
Pty Ltd ACN 645 215 194
Level
1, 32 Walker Street, North Sydney NSW 2006
3 Details
of the Parent Company
SharonAI
Holdings, Inc. or any subsequent parent company of SharonAI Pty Ltd.
4 Details
of the Contractor
Inbocalupo
Consulting Pty Ltd ACN 645 215 194 of 19 Ozone Parade, Dee Why NSW 2099
5 Appointment
date
14
October 2024
6 Key
Person
Nick
Hughes-Jones
Email:
nickhughesjones@gmail.com Phone number: 0433 260 343
7 Effective
Date
1
May 2026
8 Address
for service
Contact
details as set out in items 2, 3 and 4 of this schedule
9 Jurisdiction
New
South Wales
-8-
Executed
as a deed
EXECUTED
by SHARON AI PTY LTD
ACN
645 215 194 by its
authorised
signatory:
/s/
James Manning
James
Manning (Apr 30, 2026 10:39:44 GMT+10)
Signature
of signatory
James
Manning
Name
of signatory (please print)
EXECUTED
by SHARONAI HOLDINGS INC by
its
authorised signatory:
/s/
James Manning
James
Manning (Apr 30, 2026 10:39:44 GMT+10)
Signature
of signatory
James
Manning
Name
of signatory (please print)
EXECUTED
by INBOLCALUPO CONSULTING PTY
LTD
ACN 633 737 791in accordance with
section
127 of the Corporations Act 2001 (Cth)
by
being signed by the following officers:
/s/
Nick Hughes-Jones
Nicholas
Hughes jones (Apr 30, 2026 18:17:13 GMT+10)
Signature
of sole director and sole company secretary
-9-
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Cover
Apr. 30, 2026
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Entity File Number
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Entity Registrant Name
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HOLDINGS INC.
Entity Central Index Key
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Entity Tax Identification Number
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Entity Incorporation, State or Country Code
DE
Entity Address, Address Line One
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Fifth Avenue
Entity Address, Address Line Two
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Boolean flag that is true when the Form 8-K filing is intended to satisfy the filing obligation of the registrant as pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act.
+ References
Reference 1: http://www.xbrl.org/2003/role/presentationRef
-Publisher SEC
-Name Exchange Act
-Number 240
-Section 14d
-Subsection 2b
+ Details
Name:
dei_PreCommencementTenderOffer
Namespace Prefix:
dei_
Data Type:
xbrli:booleanItemType
Balance Type:
na
Period Type:
duration
X
- Definition
Title of a 12(b) registered security.
+ References
Reference 1: http://www.xbrl.org/2003/role/presentationRef
-Publisher SEC
-Name Exchange Act
-Number 240
-Section 12
-Subsection b
+ Details
Name:
dei_Security12bTitle
Namespace Prefix:
dei_
Data Type:
dei:securityTitleItemType
Balance Type:
na
Period Type:
duration
X
- Definition
Name of the Exchange on which a security is registered.
+ References
Reference 1: http://www.xbrl.org/2003/role/presentationRef
-Publisher SEC
-Name Exchange Act
-Number 240
-Section 12
-Subsection d1-1
+ Details
Name:
dei_SecurityExchangeName
Namespace Prefix:
dei_
Data Type:
dei:edgarExchangeCodeItemType
Balance Type:
na
Period Type:
duration
X
- Definition
Boolean flag that is true when the Form 8-K filing is intended to satisfy the filing obligation of the registrant as soliciting material pursuant to Rule 14a-12 under the Exchange Act.
+ References
Reference 1: http://www.xbrl.org/2003/role/presentationRef
-Publisher SEC
-Name Exchange Act
-Number 240
-Section 14a
-Subsection 12
+ Details
Name:
dei_SolicitingMaterial
Namespace Prefix:
dei_
Data Type:
xbrli:booleanItemType
Balance Type:
na
Period Type:
duration
X
- Definition
Trading symbol of an instrument as listed on an exchange.
+ References
No definition available.
+ Details
Name:
dei_TradingSymbol
Namespace Prefix:
dei_
Data Type:
dei:tradingSymbolItemType
Balance Type:
na
Period Type:
duration
X
- Definition
Boolean flag that is true when the Form 8-K filing is intended to satisfy the filing obligation of the registrant as written communications pursuant to Rule 425 under the Securities Act.
+ References
Reference 1: http://www.xbrl.org/2003/role/presentationRef
-Publisher SEC
-Name Securities Act
-Number 230
-Section 425
+ Details
Name:
dei_WrittenCommunications
Namespace Prefix:
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Data Type:
xbrli:booleanItemType
Balance Type:
na
Period Type:
duration